Hybrid – Works part in the office (Gun Wharf) and part from home (Hybrid)
Permanent, Full time
Enhanced DBS check required
Range 3 - £24,525 - £29,268 per annum, pro rata
37 hours
To take a supporting role in office management for the Educational Psychology Service, to ensure effective organisation and administration for the Service. Advising team members of procedures and assisting in induction of new team members.
Maintain service files, documents, correspondence and other papers and operate an efficient system to ensure that appropriate briefing papers/notes are prepared in advance and progress of correspondence is effectively monitored. Circulate reports as appropriate.
Maintain records of the statutory assessment process to ensure statutory time scales are met. Administrate the allocation of advices to EPs. Managing data and provide monthly reports to inform dashboard.
Maintain records of non-statutory referrals by schools, reporting monthly to inform dashboard.
Maintain pupil files and database ensuring electronic and paper based information is kept up to date and according to EPS policy. Manage the annual archiving of pupil files.
Managing the EPS database (currently Impulse) and lead on transfer over to new database (Tribal) ensuring that the EP module fulfils service requirements and to assist with more paperless work.
Managing EPS traded services, advising schools on purchasing packages, ensuring Senior Management Team and EPs are aware of packages bought. Keeping accurate data regarding packages bought.
Gathering EP data to inform Early Help Panel, Schools Support Group and home education enquiries.
Service data analysis and management and reporting back to dashboard for LA data collection. Analysing EPS measuring impact documents, including parental questionnaires, training evaluations, casework evaluations, school annual service reviews, and producing reports on these.
Receive incoming telephone calls, correspondence and e-mails for all educational psychologists and ensure accurate messages and/or appropriate action within agreed timescales is taken, using own initiative to advise parents/schools of procedures where appropriate. All telephone calls on behalf of the service to be dealt with accordingly to ensure that all callers are treated sensitively and with confidentiality.
To have responsibility for overseeing the supplies and services budget within the Educational Psychology Service budget, reporting to the budget holder. Order all supplies including test materials to ensure all necessary resources are available when required.
Process, maintain and monitor financial records relating to all expenditure, identifying and investigating anomalies and referring to the budget holder. Ensure financial data is accurate, up to date and in accordance with financial regulations and departmental policies and procedures. Raise invoices as required for work done by EPs for outside agencies.
Organising service delivery and rotas for EP cover for LA meetings including Decision Making Group, Schools Support Group and Top Up Funding meetings, ensuring there is cover when staff absent. Organise supervision days for Video Interaction Guidance, and all service development sessions and team meetings, including minute keeping.
Record staff absence/leave for the team, as appropriate, and in accordance with the departmental and council procedures.
Liaise with other teams, departments and external agencies as required.
In return we offer you:
- Generous annual leave entitlement
- Generous local government pension scheme package
- Access to wider training and development qualifications
- Flexible working scheme
- Travel plan discounts
- Car Benefit Scheme from Tusker
- Access to CAREFIRST advice & counselling service
- Employee discount scheme for national and local retailers
- The Government has introduced new ways of supporting parents with childcare costs. Further details are available here: - https://www.childcarechoices.gov.uk/
We're committed to making Medway carbon neutral by 2050. We have developed an action plan to ensure we play our part in addressing the climate emergency. Our declaration fits into our http://www.mindfulemployer.net/ for information on how Medway Council put good practices in place to ensure employees and job applicants who declare mental health issues receive the right level of support.
We reserve the right to close this vacancy at any time prior to the closing date.
Medway_Information_Pack_2024.pdf
Psychology_Services_Officer_Job_Profile.pdf