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Parks Grounds Maintenance Resource Coordinator
Portsmouth (On-Site)
Permanent, Full time
Band 7 - £31,067 - £35,235 p.a.
37.0 hours per week
• The Parks Grounds Maintenance Resource Coordinator key responsibilities will be to manage the day-to-day grounds maintenance operation within their area.
• The Parks Grounds Maintenance Resource Coordinator will work closely with grounds maintenance supervisors and parks managers to plan the tasks and resources to ensure a consistent service delivery.
• Identifying workloads within pre planned schedules and allocating tasks to individuals, ensuring work standards are maintained.
• To lead and organise staff in assigning works and systematising staff on a daily basis including weekends.
• Be responsible for frontline discipline including productivity and timekeeping and reporting back to their line manager performance issues.
• To manage all staff under their control to work in a tidy and safe routine so as not to put oneself or others at risk.
• Monitoring productivity and inspecting completed taks checking the work has been carried out to the required standard within his/her area of operation, and is completed in a safe manner and in line with good working practice. Reporting any unconformities to the manager.
• Liaising with mechanical engineers and organising repair for machine breakdowns and servicing as per manufacturers recommended periods
• Organising weekend working patterns and labour within various rotas as instructed by their line manager.
• Induct/train new members of staff to ensure they are trained to correct standards for the work undertaken and machinery used.
• Update and maintain accurate work instructions and records.
• Timely and correct completion of paperwork and documentation, including collating completed pro-forma's and completed timesheets prior to forwarding to the line manager.
• Compose brief reports where required and advising and providing information back to parks management when enquiries or complaints arise.
• Work with parks management in identifying resources and material for additional works.
• Accepting deliveries, monitoring stores and stock and communicating information to parks management.
• Accountability for ensuring operational depots are kept safe, secure and in good order.
• Arranging repair or recovery of machine breakdowns
• Endorsing and monitoring of safe working practices and environmental legislation.
• Follow and endorse PCC policies and procedures.
• Always portray a professional image of Portsmouth City Council.
• Lead the team on the importance of excellent customer service.
• Attend staff training when required.
• Undertake other duties that are required by the Parks Service
• Act in a way that supports and promotes Portsmouth City Council's Equal Opportunities policy, which aims to ensure everyone has equal treatment and equal access to employment and services.
Skills:
• Have experience extensive experience in leading operational grounds maintenance activities.
• Hold a PA1 & PA6 Spraying Certificate.
• Have experience in systematising and supervising multiple teams.
• Have knowledge in horticultural operations in line with good horticultural practice
• Be a strong communicator to feedback information as necessary to parks management as well as other council officers, councillors and community groups.
• Hold a full valid Driving Licence.
• Have a high level of organisational skills and able to make quick thinking decisions when under pressure
• Have a detailed knowledge of the local area within their remit.
• Have experience in updating & maintaining work instructions and records.
• Be flexible to provide cover at weekends and out of normal working hours if required
Ability to adjust work schedules at short notice
• Able to delegate various responsibilities to skilled workers, leading hands, and forepersons.
• Experience in leading and being able to motivate both individuals and groups of operational staff in an organised and professional manner.
• Experience in the organising and re-arranging working rotas including weekend working and organise work to meet quality standards and deadlines as directed by their line manager.
• Be able to work independently & as part of a team, using initiative and judgement when necessary to find appropriate and effective solutions to situations and work demands.
• Be able to follow and instruct Health and Safety procedures and legislation.
• Be a role model for Portsmouth City Council Parks and behave accordingly, adopting a positive attitude to the work and Portsmouth City Council, its residents and visitors at all times
• Be flexible to provide cover out of normal working hours
• The Parks Grounds Maintenance Resource Coordinator will work closely with grounds maintenance supervisors and parks managers to plan the tasks and resources to ensure a consistent service delivery.
• Identifying workloads within pre planned schedules and allocating tasks to individuals, ensuring work standards are maintained.
• To lead and organise staff in assigning works and systematising staff on a daily basis including weekends.
• Be responsible for frontline discipline including productivity and timekeeping and reporting back to their line manager performance issues.
• To manage all staff under their control to work in a tidy and safe routine so as not to put oneself or others at risk.
• Monitoring productivity and inspecting completed taks checking the work has been carried out to the required standard within his/her area of operation, and is completed in a safe manner and in line with good working practice. Reporting any unconformities to the manager.
• Liaising with mechanical engineers and organising repair for machine breakdowns and servicing as per manufacturers recommended periods
• Organising weekend working patterns and labour within various rotas as instructed by their line manager.
• Induct/train new members of staff to ensure they are trained to correct standards for the work undertaken and machinery used.
• Update and maintain accurate work instructions and records.
• Timely and correct completion of paperwork and documentation, including collating completed pro-forma's and completed timesheets prior to forwarding to the line manager.
• Compose brief reports where required and advising and providing information back to parks management when enquiries or complaints arise.
• Work with parks management in identifying resources and material for additional works.
• Accepting deliveries, monitoring stores and stock and communicating information to parks management.
• Accountability for ensuring operational depots are kept safe, secure and in good order.
• Arranging repair or recovery of machine breakdowns
• Endorsing and monitoring of safe working practices and environmental legislation.
• Follow and endorse PCC policies and procedures.
• Always portray a professional image of Portsmouth City Council.
• Lead the team on the importance of excellent customer service.
• Attend staff training when required.
• Undertake other duties that are required by the Parks Service
• Act in a way that supports and promotes Portsmouth City Council's Equal Opportunities policy, which aims to ensure everyone has equal treatment and equal access to employment and services.
Skills:
• Have experience extensive experience in leading operational grounds maintenance activities.
• Hold a PA1 & PA6 Spraying Certificate.
• Have experience in systematising and supervising multiple teams.
• Have knowledge in horticultural operations in line with good horticultural practice
• Be a strong communicator to feedback information as necessary to parks management as well as other council officers, councillors and community groups.
• Hold a full valid Driving Licence.
• Have a high level of organisational skills and able to make quick thinking decisions when under pressure
• Have a detailed knowledge of the local area within their remit.
• Have experience in updating & maintaining work instructions and records.
• Be flexible to provide cover at weekends and out of normal working hours if required
Ability to adjust work schedules at short notice
• Able to delegate various responsibilities to skilled workers, leading hands, and forepersons.
• Experience in leading and being able to motivate both individuals and groups of operational staff in an organised and professional manner.
• Experience in the organising and re-arranging working rotas including weekend working and organise work to meet quality standards and deadlines as directed by their line manager.
• Be able to work independently & as part of a team, using initiative and judgement when necessary to find appropriate and effective solutions to situations and work demands.
• Be able to follow and instruct Health and Safety procedures and legislation.
• Be a role model for Portsmouth City Council Parks and behave accordingly, adopting a positive attitude to the work and Portsmouth City Council, its residents and visitors at all times
• Be flexible to provide cover out of normal working hours
Closing date: Fri 16/05/2025 at 00:59
Job reference: 532