Safeguarding Adult Board Administrator
Employer: Brighton & Hove City Council
- Reference: B&H02767
- Published on: Mon 11/09/2017 15:15 PM
- Closing on: Fri 29/09/2017 23:59 PM
- Working Pattern: Flexible Hours, Part Time, Permanent
- Hours: 21 hours per week.
- Salary: £18,070 to £20,138
- DBS Check: Enhanced
- Location: Brighton
Are you interested in the Safeguarding agenda, and committed to supporting the work of safeguarding adults who may be at risk of abuse and neglect? Do you have excellent administration and organisational skills? If so, we’d like to hear from you.
This role is to provide effective administration to the Brighton & Hove Safeguarding Adults Boards (SAB). You will be vital in helping the Board to effectively carry out statutory duties under the Care Act 2014.
The post requires someone with a keen eye for detail, super organised and who is pro-active, dynamic and creative in their approach to tasks. The work is varied, and your days will be spent quite differently. Work includes arranging main Board and subgroup meetings, developing our webpages and supporting the administration of our communication and training agenda's. Providing administrative support to Safeguarding Adults Reviews will require someone who is able to maintain excellent levels of confidentiality and able to organise the retrieval and storage of highly sensitive information with due care and diligence.
You will be working closely with colleagues in health, social care, police, voluntary sector and other partners to raise awareness of adult safeguarding and to support the strategy to reduce and stop abuse and neglect of adults. You will therefore have strong communication skills with a professional and friendly attitude to liaising with colleagues .
Main advert detail
Purpose of the Job
To provide an efficient and effective administrative service to the Brighton & Hove Safegaurding Adult Board requiring the need to facilitate complex and multi-agency meetings and discussions in order to support the SAB Business Manager.
1. Requires considerable and detailed knowledge of own team activities and how it relates within the Council and to external partners.
2. Regular exposure to sensitive information e.g. taking minutes, typing reports or helping with audits concerning adult protection and safeguarding issues.
3. Requires a degree of personal judgement, initiative and responsibility with little or no supervision
To provide full administrative support to the SAB Business Manager and undertake these duties in accordance with statutory and departmental requirements.
To take accurate and timely minutes for quarterly SAB Board and SAB sub-group meetings when appropriate.
To assist in the development and co-ordination of projects and related activity including work plans and documentation for discussion/briefings.
To undertake process incoming and outgoing mail. Undertake photocopying and fax transmissions, as requested.
To produce business documents from provided material such as reports, policies and procedural
To manage and maintain electronic diaries and provide telephone cover, taking messages and directing calls as necessary.
To create and use spreadsheets to produce statistics and financial summaries as required.
To maintain electronic filing systems, including establishment of new folders and files as necessary.
To organise meetings and book rooms as required.
To arrange conferences and other training events (e.g. identify and book appropriate venues, manage registration, communicate with participants, assist with the production of materials, and provide support on the day)
To deal appropriately with all enquiries including complex or less routine/straightforward queries without reference to others and where initiative and judgment are required when deciding the appropriate course of action.
To liaise with colleagues in Health and Social Care, SAB Business Partner agencies, and others, to assist the SAB Business Manager in the effective delivery of their business and related adult’s safeguarding activity.
To assist with the content, design and promotion of information and publicity materials (including leaflets, articles and web based information).
To assist in the maintenance of the SAB website.
To support the SAB Business Manager in the production of business papers and reports (including the SAB Annual Report), liaise with partners and co-ordinate information as directed.
To undertake administrative work related to any Safeguarding Adult Reviews.
To undertake ad hoc projects in areas of general administration as required by the SAB Business Manager.
To develop and maintain awareness of priorities, developments and current issues relevant to Health and Social Care and the Council; to work in accordance with agreed policies and procedures.
To ensure that all required information is kept confidential, and maintain discretion on sensitive issues
Mia Brown, LSCB / LSAB Business Manager 07584217256 or firstname.lastname@example.org
To co-operate in the implementation of the council Health and Safety policy
In particular: as set out in section 4.5 of the Health & Safety Policy:
To take due care of their own health and safety and that of others, who may be affected by their acts and mistakes at work
- To use equipment according to instructions
- To ensure that they do not use facilities and equipment recklessly or interfere with the safe use of equipment, materials or systems
- To report any unsafe act, or condition, any accident or incident according to Health and Safety Policy
To uphold and carry out the duties of the post with due regard to the City Council’s Equalities and Equality in Employment Policies.
Your duties will be as set out in the above job description but please note that the Council reserves the right to update your job description, from time to time, to reflect changes in, or to, your job.
You will be consulted about any proposed changes.
The list of duties in the job description should not be regarded as exclusive or exhaustive.
Brighton & Hove City Council does not accept CV or resume.
Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.