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Job summary
Are you a highly motivated individual with strong analytical skills and a commitment to safeguarding and public service? The Ministry of Defence is seeking a Disclosure Analyst to support the British Army by ensuring that sensitive information is assessed accurately, proportionately and in accordance with legislation and national policing standards.
Working within the Service Police Disclosure Unit, you will play a critical role in protecting the public and maintaining trust in Defence by reviewing and analysing information held across Service Police and MOD systems. Your work will directly support safeguarding decisions by providing accurate and timely disclosure recommendations to external partners, including the Disclosure and Barring Service (DBS).
This position is advertised at 37 hours per week.
Job description
This role offers the opportunity to make a meaningful contribution to Defence and public safety while developing valuable analytical, investigative and decision making skills within the Civil Service. It is ideally suited to individuals who enjoy working with complex information, exercising sound judgement and delivering high-quality outcomesMain Role Responsibilities:- To collate, analyse and evaluate Service Police and MOD information in response to requests from external partners such as DBS. Enabling preparation of reports for potential disclosure of relevant information in accordance with the National Police Chiefs Council as per Part V of the Police Act 1997 and Safeguarding Vulnerable Act 1996.
- Disclosure analysts will use the relevant Service Police record management systems, MOD databases and any other related systems when collating and analysing information found on an individual/applicant.
- Where a trace is found the Disclosure Analyst must prepare an archive tracking form (AT3) which is an auditable document, they will produce a rationale to show the decision making process and that considerations were made as to whether the information should be disclosed or not to DBS for inclusion on the enhanced disclosure certificate.
- Raise casework relating to sexual, or serious offences to the Disclosure Unit Manager for higher level authority who may then raise the casework to the Chief officer, or their delegate when required.
- The post holder will ensure Service Police Disclosure Unit work meets DBS Quality Assurance Standards, subject to audit by Disclosure Barring Services Standards Compliance Unit
- Liaise with internal and external teams, including law enforcement agencies when vital to ensure outstanding delivery of service outputs and achieving appropriate outcomes.
- It is the responsibility of a Disclosure Analyst to ensure all administrative points within the process are completed in line with local policies, the SLA with DBS and wider legislation.
- Any other tasks commensurate to the grade as directed by the line manager
Person specification
Duties and responsibilities within the Service Police Disclosure Unit can be varied and this requires a positive approach, flexibility and willingness to prioritise tasks in a methodical order.The department promotes a positive, professional, and friendly image to key stakeholders and other departments within the Service Police Crime Bureau therefore candidates should maintain an appropriate and professional standard to reflect their position at all times.
Essential skills required:
- An ability to process information and assess evidence to make effective decisions.
- Be able to apply policy, rules, or legislation to a process.
- Excellent attention to detail and analytical skills
- Proven written and verbal communication skills
- Previous experience and understanding of Office 365 applications.
Desirable Skills:
- Understanding of the Disclosure and Barring Process
- Knowledge of the Service Police systems/data bases, PNC, REDCAP and JPA would be advantageous
- Knowledge of data protection and familiar with safeguarding legislation.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Making Effective Decisions
- Working Together
We only ask for evidence of these behaviours on your application form:
- Delivering at Pace
- Making Effective Decisions
Benefits
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.At application stage you will be assessed against the following:
- Personal Statement - of no more than 500 words detailing how you meet the essential skills criteria
- Behaviour - Delivering at Pace
- Behaviour - Making Effective Decisions
Where a large number of applications are received, an initial sift will be conducted based on the evidence you provide in support of Making Effective Decisions.
The remaining elements will only be reviewed if you are successful at this initial sift.
At interview stage you will be assessed against the following:
- Behaviour - Delivering at Pace
- Behaviour - Making Effective Decisions
- Behaviour - Working Together
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicants
Job contact :
- Name : Anna Hughes
- Email : Anna.Hughes251@mod.gov.uk