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Job summary

We are seeking a Relativity Manager to join the Afghanistan Inquiry Response Unit (AIRU) within the Ministry of Defence. AIRU has been using the eDisclosure platform, Relativity as its primary system to respond to the multiple requests MOD receives from the Inquiry successfully for the past 18 months.

This is a role that will require the individual to operate at pace to ensure that the Department is meeting expectations set by the Inquiry. This role provides vital contributions to AIRU output and is an integral part of our delivery team to manage vast volumes of data and manage the flow of information and disclosure provided to the Independent Afghanistan Inquiry Legal Team on Relativity. The role holder will help to develop internal expertise in Relativity and manage aspects of the application alongside the other members of the AIRU Relativity team. You will be responsible for supporting the delivery of training and mentoring for staff across AIRU to increase usage of the platform.

This position is advertised at 37 hours per week. There will be a requirement for in office working at MOD Main Building 5 days a week due to the access required to the platform, but flexible working options such as compressed hours are available.

Job description

Defence and Security Policy (DSP) has established a dedicated team to lead the MOD’s response to the Inquiry. This is a very high-profile area with strong Ministerial, senior official and military interest. Responding effectively is critical to ensuring public trust and it is essential we do so at pace to meet the ambition of the Chair whilst supporting our people.

The role will focus on supporting the Delivery team, who act as the interface between the MOD and the Inquiry. It will require engagement with cross-Department stakeholders at pace and close working with legal teams to ensure that the Department is responding to a wide range of requests from the Inquiry within tight deadlines. The successful candidate will be highly organised, proactive, and have strong information management skills in helping establish and maintain effective processes.

Key responsibilities include:

• Support the application of complex workflows to deliver litigation related outcomes;
• Play a central role in the disclosure process by creating processes and practices to follow in respect to the eDisclosure platform usage, ensuring compliance with MOD overarching policy;
• Build and maintain strong working relationships with legal colleagues to fulfil disclosure requirements;
• Support capability building and knowledge sharing of the eDisclosure platform, Relativity.
• Processing and preparing data for review;
• Searching, reviewing and analysing date;
• Creating disclosure productions;
• Collation and ingestion of data
• Support the SEO Relativity Manager in running the application and creating efficiencies.

  You will work alongside external lawyers and disclosure support services who will provide advanced-level disclosure support and guidance in the use of Relativity as required. In this role you will be expected to be willing to learn and develop new skills to maximise the benefits of the platform.

This is a Fixed-term Appointment as a Relativity Manager in the Afghanistan Inquiry Response Unit. Your responsibilities will be as described in this job advert. The reason why you are appointed for a fixed period is due to the the team lasting for the duration of the Inquiry only. This post will therefore begin on your appointment and end 23 months after that date. You should be aware that when your Fixed-term Appointment at MOD comes to an end, arrangements will be made in line with the FTA policy.

If you are a permanent MoD civil servant and are found successful for an advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 23 months). At the end of the posting you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information.

If you are transferring to MoD from another government department (OGD) you should join the MoD on an inward loan. At the end of the loan you will return to your home (OGD) department. If a loan cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA policy for further information.

This appointment is offered on a fixed-term basis; however, there may be the possibility of an extension subject to business requirements.

Person specification

Experience

Essential Skills

Ability to upskill in the role and learn the technical skills required to run the application, Relativity.

• Excellent organisational skills and attention to detail, with the ability to manage and improve bespoke processes.
• An ability to work at pace and under pressure to a high standard.
• Collaborative working with colleagues and stakeholder management in a multi-disciplinary environment.
• Strong communication and interpersonal skills.

Desirable Skills

Experience working with legal teams and the legal environment.

• Familiarity with litigation support concepts.

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Making Effective Decisions
• Working Together
• Managing a Quality Service

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a statement of suitability. (250 Word count)

At sift, Candidates will be assessed against their CV and Statement of suitability and the following:

• Delivering at Pace
• Making Effective Decisions
• Working Together
• Managing a Quality Service

Should a high volume of applications be received, sifting will be conducted on your CV and the lead behaviour of Delivering at Pace.

At interview, Candidates will be assessed against the following:

• Delivering at Pace
• Making Effective Decisions
• Working Together
• Managing a Quality Service

At interview, applicants will be asked to provide examples of all the Success Profiles behaviours listed above.

Please note, feedback will only be provided if you attend an interview.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Emma Cushen
• Email : Emma.Cushen100@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Candidate Information Opens in new window (docx, 32kB)Defence Civil Service Offer Opens in new window (pdf, 1562kB)Defence Internal Brief notice Opens in new window (docx, 43kB)