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The Office of the Public Guardian (OPG) protects people in England and Wales who may not have the mental capacity to make certain decisions for themselves, such as about their health and finance. We are an Executive Agency of the Ministry of Justice (MoJ), set up in 2007 following the introduction of the Mental Capacity Act of 2005.

OPG is responsible for registering lasting powers of attorney (LPA) and enduring powers of attorney (EPA) and supervising deputies who are appointed by the Court of Protection.

OPG is a fantastic place to work offering a range of development opportunities. The OPG is a disability confident employer and is committed to developing a supportive and inclusive environment that reflects the diverse community we serve.

OPG is currently delivering an ambitious transformation programme. This will change the way we provide services and help us meet the growing needs of our users, partners and our stakeholders. It will make sure our users experience a better level of support and will help us to respond to the changing needs of society. Transformation will ensure we can better support adults at risk and create high-quality services that are accessible and affordable.

Team Overview

The Estates team sits within the Central Services Directorate and has two separate teams present at both Embankment House in Nottingham and Victoria Square House in Birmingham.

The OPG Estates and Health & Safety functions ensures the smooth and efficient operation of facilities management duties on a day-to-day basis. We manage this at both Victoria Square House and Embankment House and deliver essential services such as maintenance, property and leasehold, cleaning, and facilities management. We also undertake Display Screen Assessments, order office equipment and ensure compliance with health and safety regulations. Many of these services are business critical and we cannot safely open our offices without them. Other duties include such things as, working with and consulting with key contractors, and suppliers, raising orders for workplace maintenance, issuing of government passes to new staff members and providing facilities information via digital channels to ensure staff are kept updated.

Role and Responsibilities

This role is required to support delivery of ongoing management of OPG Facilities and Health & Safety deliverables. The role is considered permanent.

The role holder will be required to:

• Support the OPG Estates Lead in maintaining OPGs ongoing tenancy arrangements at all its Midlands sites.

• Support with the management of the business through its future accommodation needs in the West Midlands (following the announcement that the VSH site will be redeveloped).

• Support in managing the effective utilisation of space within OPG, actively participating in the estate’s expansion programme, leading on projects to support the estates strategy when required.

• Lead OPG’s role in supporting the How We Work strand of the MoJ Story – offering staff more choice and flexibility over where and when they work, and technology they use.

Facilities Management:

• Coach and develop the OPG Facilities Management Team, ensuring the effective and efficient delivery of all facilities management functions throughout the business.

• Ensure that the team are equipped with the skills and capabilities required to support the business to deliver against its key objectives by the smooth running of business operations, having effective maintenance regimes, statutory testing and compliance, planned and preventive maintenance programmes, cleaning, security and support services in place and delivered in line with relevant legislation and to agreed standards, providing a safe environment for staff ,visitors and contractors to work in.

• Monitor the effectiveness of TFM services in line with Service Level Agreements ensuring best value for money services are in place. Develop team understanding to ensure contractors, suppliers and visitors are dealt with in a professional manner and are made aware of health and safety and security arrangements.

• Ensure estates security breaches / near misses are dealt with in a timely manner and in line with policy and guidance, highlighting any developing trends to senior management.

• Develop and implement agreed targets and indicators, managing resources and using ICT systems to support business requirements and expectations, providing communication advice and guidance to the business on boundaries and limitations that the team are required to work within.

• Manage contentious or sensitive issues in line with departmental policy and guidance. Lead in promoting within the team a culture of continuous improvement and excellent service delivery.

• Foster the development of business awareness of the facilities management team ethos and positive ‘can do’ attitude.

Health & Safety:

• Ensure the team embed, coordinate and support the management of health and safety across OPG in line with The Workplace (Health, Safety and Welfare) Regulations 1992 and the Health and Safety at Work etc, Act 1974.

• Ensure safe systems of work are in place in line with health and safety legislation and OPG health and safety procedures, monitoring compliance with health and safety requirements and taking remedial action to improve performance when necessary.

• Work to continuously improve the health & safety risk culture within the facilities team by arranging full training, instruction, advice and guidance for all those delivering H&S functions to the wider business.

• As a member of the Information, Governance and Facilities Branch within the Corporate Services directorate, the successful role holder must be prepared to travel between OPG’s Nottingham and Birmingham sites.

Agreed Expectations

The successful candidate will be expected to work from their base location on a weekly basis in line with current Civil Service requirements, outside of any reasonable adjustments.

There may be requirements to visit other office locations including our Nottingham Office

Skills & Qualifications

Essential Skills

• Experience in Facilities Management or IWFM level 3 (Lead).

• Health and safety management experience.

• Ability to analyse and present data from multiple sources.

• Experience of managing a team.

• Stakeholder engagement.

• Ability to deal with compliance in terms of fire safety and maintenance and electrical testing.

• IT skills such as word, excel and outlook.

Desirable Skills

• IOSH or NEBOSH general certificate in H&S

• Presenting confidently

Application process

This recruitment will follow the Civil Service Success Profile process. Candidates will be expected to complete the following as part of the application:

• Statement of Suitability of no more than 1000 words, to demonstrate your experience against the essential skills required for this role.

Should a large number of applications be received, an initial sift will be conducted on the lead criteria/Behaviour:

• Experience in Facilities Management or IWFM level 3 (Lead).

Interview Process

If you are successful at sift, you will be invited to an interview which will use the Civil Service Success Profiles. At interview, candidates should expect questions on:

• Strengths relevant to the role

• The following Behaviours at HEO Level:

o Leadership

o Delivering at Pace

o Managing a Quality Service

All interviews will be held remotely via MS Teams.

Feedback will only be provided if you attend an interview.

Reasonable Adjustments

At OPG we consider all applications on the basis of merit and want you to feel able to demonstrate your full potential whatever type of assessment is used. If you require any reasonable adjustments for any aspect of the selection process, do not hesitate to get in contact with us.

As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. If you are applying for a role within OPG and would like to be considered under the Disability Confident Scheme, please indicate this in your application and let us know of any reasonable adjustments you may require during the selection process.

For further information on benefits of working for OPG, such as our Flexible Working Policy and a FAQ, please check the candidate information pack attached to this advert.

If your application for this role is unsuccessful, we may offer you an alternative role at the same or lower grade should one be available.

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

Leadership
Delivering at Pace
Managing a Quality Service

Benefits

Alongside your salary of £35,335, Office of the Public Guardian contributes £10,236 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

Access to learning and development
A working environment that supports a range of flexible working options to enhance your work life balance
A working culture which encourages inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
Annual Leave
Public Holidays
Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : SSCL Recruitment Enquiries Team
Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Telephone : 0345 241 5359

Recruitment team

Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/20009?entityId=20009

Salary range

£35,335 - £37,847 per year