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Job summary

Have you ever considered working in an innovative, inclusive, military- orientated youth organisation? Do you have the desire and ability to support a group of dedicated volunteers to deliver an exciting package of activities and opportunities to the next generation? If so, there is a brilliant opportunity as an Executive Officer with Royal Air Force Air Cadets (RAFAC), in the Wales and West (WW) Region.

RAFAC is the volunteer-military youth organisation sponsored by the Royal Air Force, which is formed of the Air Training Corps and RAF Sections of the Combined Cadet Force. The administration of RAFAC is managed by a mix of Military and Civil Service personnel, who play a key role in delivering world-class training and activities to thousands of cadets. Cadet life is all about challenge, excitement, and adventure. Cadets have many opportunities including UK and overseas camps, leadership courses, air experience flights and pilot training. The focus is always on enjoyment while learning new skills.

The Executive Officer supports the day to day administrative requirements to facilitate Training and Support Pillar and the Combined Cadet Forces Administration, but when required also helps with colleagues with other responsibilities.

This position is advertised at 37 hours per week.

Job description

An exciting opportunity has arisen to join Royal Air Force Air Cadets (RAFAC) and we are actively seeking a dynamic and adaptable Executive Officer to proactively manage and support a wide variety of Training and Support requirements enabling daily operations for the cadets and volunteer staff in the Wales and West Region, covering Wales, Staffordshire, West Mercia, Warwickshire & Birmingham.

Responsibilities

The successful candidate will be responsible to the Infrastructure & Logistic Managers for:

• Provide oversight and organisational skill, delivering on all Regional Training Support maters appropriate to the grade.
• Fostering strong and effective working relationships with all volunteer and permanent staff across the Region, committing your time to communicating and engagement accordingly. Become a clearly recognised focus point, accessible to all volunteers and staff seeking guidance on any questions connected with the organisations training delivery, assurance and compliance requirements and their implementation.
• You will be responsible for assuring the Regional Commandant that all volunteer personnel are compliant with the mandated suite of training packages, applying appropriate sanctions where required, including suspension through liaison with the People Operations Pillar. You are to have a detailed focus on CCF(RAF) CFAV and cadets.
• You are responsible for supervising the administrators within the Training Support Pillar to ensure they receive appropriate training to allow them to fulfil their duties. Ensure that professional supervision and group learning opportunities are provided to the team to enable continued professional development and practice.
• Promote Safety: Champion a culture of safety, ensuring all activities adhere to rigorous safety standards and risk assessments.
• As part of a team, assist with the planning, provision, coordination and delivery of support to UK and overseas camps, and of conferences, cadres, courses and competitions commensurate with the grade.
• Deputise for the Training and Support Manager during periods of leave, absence or if otherwise directed.

As the Royal Air Force Are Cadets operate a Pillar System of work there may be a requirement that the successful candidate may be required to work with or provide support to a different pillar if there is an operational requirement to do so.

Person specification

The ideal candidate should be a strong written and oral communicator. You must be well organised, proficient in time management, and flexible in your approach to problem solving. Effective Microsoft Office skills are essential.

Please be aware successful candidates for all positions at RAFAC are required to obtain Disclosure & Barring Service (formally Criminal Records Bureau) Enhanced Check, as well as the UK Government’s security clearance (SC).

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
• Changing and Improving

Benefits

Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a statement of suitability. (250 Word count)

At sift, Candidates will be assessed against their CV, Statement of suitability and 4 behaviours.

At sift and interview, candidates will be assessed against the following Behaviours:

• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
• Changing and Improving

In the event of a high number of applications, we will sift on your CV, Personal Statement, Making Effective Decisions and Managing a Quality Service only.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Miss Catherine McKeown
• Email : catherine.mckeown108@mod.gov.uk

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Air Command's Applicant Guide Opens in new window (pdf, 499kB)Candidate Information Opens in new window (docx, 32kB)Defence Civil Service Offer Opens in new window (pdf, 1562kB)Defence Internal Brief notice Opens in new window (docx, 43kB)