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Supplier Set Up and Compliance Officer
Job Description
Salary range: 7 Grade £38,256 to £39,267 p.a. plus fantastic benefits
Contract: Permanent
Hours of work: 36 hours per week
Location: Croydon
Are you a detail-oriented finance professional with a strong understanding of supplier management, Accounts Payable, financial controls and compliance processes? Croydon Council is seeking x 2 Supplier Set Up and Compliance Officers to join our dynamic Payments, Revenues, Benefits and Debt team.
About the Role
As a Supplier Set Up and Compliance Officer, you’ll play a key role in maintaining the integrity and accuracy of the Council’s supplier database. You’ll be responsible for supporting the set-up, maintenance and compliance of commercial and non-commercial supplier records, ensuring robust financial controls are in place and supplier information is accurate and up to date.
In this role, you will:
Set up and amend supplier records and supplier sites on Oracle Fusion, ensuring appropriate due diligence and KYC checks are completed.
Complete confirmation of payee checks and maintain supporting documentation for supplier accounts.
Provide guidance and support to suppliers using the I-Supplier Portal, including self-registration and account maintenance.
Support suppliers with electronic invoice submission and ensure invoices comply with HMRC requirements.
Maintain an accurate supplier database, identifying and resolving duplicate supplier records.
Review AP Forensic reports to identify duplicate invoices, duplicate payments, duplicate suppliers and potential supplier risks.
Support the administration of the Premier Supplier Programme and early payment initiatives.
Assist with Oracle Fusion testing, process improvements and the implementation of standard operating procedures.
What We’re Looking For
We’re looking for someone with:
Significant experience of supplier management within a large organisation.
Excellent knowledge of supplier management processes, financial controls, due diligence and KYC requirements.
Strong understanding of procure-to-pay processes, invoice processing and payments.
Experience of using major financial systems, ideally Oracle Fusion, together with Microsoft Office applications.
Excellent attention to detail and accuracy.
Strong analytical and problem-solving skills with the ability to manage competing priorities.
Excellent communication and relationship-building skills, with a customer-focused approach.
A proactive and professional approach with a commitment to confidentiality, diversity and data protection.
Why Join Us?
Croydon Council is committed to diversity, innovation and continuous improvement. You’ll be part of a collaborative team that plays a vital role in maintaining strong financial governance, reducing risk and supporting the effective operation of the Accounts Payable service.
This is an excellent opportunity to develop your expertise in supplier compliance, financial systems and fraud prevention while contributing to service improvements across the Council.
Additional Information
Occasional work outside normal hours may be required.
This role is not responsible for line management.
The post may be subject to relevant pre-employment checks in accordance with Council policy.
To view the Supplier Set Up and Compliance Officer role profile please click here.About us
Croydon Council’s priorities
The Council balances its books, listens to residents, and delivers good sustainable services
- Get a grip on the finances and make the council financially sustainable
- Become a council which listens to, respects and works in partnership with Croydon’s diverse communities and businesses
- Strengthen collaboration and joint working with partner organisations and the voluntary, community and faith sectors
- Ensure good governance is embedded and adopt best practice
- Develop our workforce to deliver in a manner that respects the diversity of our communities
- Croydon is a place of opportunity for business, earning and learning
- Children and young people in Croydon have the chance to thrive, learn and fulfil their potential
- Croydon is a cleaner, safer and healthier place, a borough we’re proud to call home
- People can lead healthier and independent lives for longer
- Croydon Council’s new ways of working
Equal Opportunities Statement
Croydon Council is an inclusive employer and welcomes applications from all sections of the community. Subject to business needs, we will be pleased to consider applications from candidates seeking flexible working arrangements and support hybrid working, whereby staff attend the workplace for part of their working week and work from home, or elsewhere, remotely for the rest of the time.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the advertised role.
Croydon council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff to share this commitment.
The Successful candidate will be subject to a DBS check, if the role requires one.
Salary range
- £38,256 - £39,267 per year