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Microsoft 365 Adoption Officer
Job summary
The Microsoft 365 Digital Adoption Officer is responsible for helping colleagues build the skills, confidence and understanding needed to make effective use of Microsoft 365 tools, with a particular focus on Microsoft Copilot, Teams, PowerPoint and Excel. Working closely with individuals and teams across the department, the post holder will deliver training, develop guidance and learning resources, and help colleagues identify opportunities to improve the way they work using digital technologies.
The role acts as a bridge between users and the Digital Tools team, helping colleagues articulate challenges and desired outcomes, using these insights to shape role-based training, learning materials and adoption activities. The Digital Tools team is responsible for the delivery, support and adoption of Microsoft 365 technologies across the department. We provide technical support, guidance and expertise to help colleagues make effective use of tools such as Microsoft 365 Copilot, Teams, SharePoint, Outlook, Excel and PowerPoint. All staff have access to Microsoft 365 Copilot, and the team plays a key role in helping colleagues build the skills and confidence needed to use digital tools effectively, securely and responsibly. Through a combination of technical support, guidance, training and engagement activities, we help colleagues make the most of the technology available to them and identify opportunities to improve ways of working.
This role is ideal for someone who enjoys helping others get the most from technology and is passionate about turning complex topics into practical learning experiences. You'll be equally comfortable delivering a structured training session, facilitating a team workshop, creating guidance materials or providing bitesize training. You'll be naturally curious, enjoy keeping up with developments across Microsoft 365, and be motivated by helping colleagues build confidence and improve the way they work. Most importantly, you'll be someone who can quickly turn new ideas, user feedback and emerging technologies into effective training, guidance and adoption activities that deliver real value.
Job description
- Deliver structured instructor-led training, demonstrations and bite-sized learning sessions on Microsoft 365 technologies.
- Facilitate team teach-ins, workshops and discovery sessions to understand user needs, challenges and opportunities, helping colleagues articulate problems and identify how Microsoft 365 technologies can improve ways of working.
- Design, deliver and continuously improve role-based training, adoption activities and departmental engagement campaigns informed by user feedback, common themes, adoption trends and changing business needs.
- Develop and maintain high-quality training materials, guidance and self-service learning resources.
- Help colleagues adopt new tools and ways of working with confidence, promoting effective and sustainable use of Microsoft 365 technologies.
- Use feedback, adoption insights and engagement with users to continuously improve training materials, learning approaches and support resources, ensuring they remain relevant to departmental needs.
- Stay abreast of developments across Microsoft 365, translating new capabilities into practical guidance and learning opportunities.
Person specification
- At least one year's experience designing and delivering training, engagement or adoption activities that have supported technology adoption or organisational change.
- Ability to explain technical concepts and digital tools clearly and confidently to non-technical audiences.
- Experience supporting users through technology adoption, change or improvements to ways of working, using feedback to adapt and improve learning approaches.
- Strong facilitation and stakeholder engagement skills, with the ability to build effective working relationships across a range of teams.
- Experience creating training materials, guidance, knowledge content or learning resources.
- Good practical knowledge of Microsoft 365 technologies and an understanding of how digital tools can support organisational productivity, collaboration and change.
- Demonstrable curiosity and willingness to continuously learn in a rapidly evolving digital environment
Benefits
Alongside your salary of £44,004, Ministry of Housing, Communities and Local Government contributes £12,747 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).- At MHCLG we offer many benefits that range from tailored career pathways and flexible working to MyLifestyle Childcare Voucher and Cycle to Work Schemes. For more information, please click here.
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.Selection process details
Application and Selection
The application process will be split into 2 stages, testing the following Success Profiles:
Behaviours , Experience
Please ensure your CV does not contain any personally identifiable information.
Note: We do not consider direct CV applications. All applications must be submitted via the provided application link.
Important: Your CV and Cover Letter must be merged into a single document before uploading.
Stage 1: Sift (CV)
Experience: In your CV, please include how you meet the essential experience required.
Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.
In the event that we receive a large number of applications, we may conduct an initial sift using the lead sift question listed in the advert. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to interview.
Lead sift question (Experience): Describe a time when you designed and delivered training, guidance or learning support that helped users adopt a new technology, process or way of working.
Stage 2: Interview
- Behaviours: Communicating and Influencing, Delivering at Pace, Developing Self and Others, Changing and Improving
- Experience: Experience questions will be based around the essential skills and criteria as listed in the job description.
Candidates will be asked to prepare a 10-minute presentation, further details will be provided on invitation to interview.
Sift and Interview Dates
Sifting is envisaged to take place the week from 6th August 2026.
Interviews are envisaged to take place the week commencing 17th August 2026 and are currently being held remotely via videocall. This could be subject to change.
How We Recruit
Find out everything you need to know before applying here..
- Applying
- Sifting
- Interview
- Interview Results & Feedback
- Reserve List
- Near Miss
- Civil Service Grades
- We are a DCS, RIS & GPTWV employer
- Reasonable Adjustments
How to Apply
What you need to know before applying.
You must review the following information from the MHCLG Career's Site before submitting your application. This step is essential to ensure your eligibility for the role and that your application is completed correctly.
- Security Clearance Requirements
- Civil Service Nationality Requirements
- Right to Work
- Civil Service Code and Recruitment Principles
- CV Declaration
- Sponsorships
- Salary and Grade
- Existing Civil Servants
- Conflict of Interest
- Location and Flexible Working
- Fixed Term Contracts
- Internal Fraud Database
- Appeals and Complaints
Security Clearance Requirements
National Office:
London Office: + CTC
Feedback will only be provided if you attend an interview or assessment.
Security
People working with government assets must complete baseline personnel security standard (opens in new window) checks.Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicants
Job contact :
- Name : Digital Data Jobs
- Email : digitaldatajobs@communities.gov.uk
Recruitment team
Salary range
- £44,004 - £47,444 per year