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Job summary

As the Defence integrator, Cyber and Specialist Operations Command (CSOC) sits at the heart of Defence, giving us the winning edge in an ever-uncertain and competitive world. Every single operation relies on the connectivity and skills we offer the whole of the Armed Forces.The CSOC Finance Function supports multiple Service Directorates - the Headquarters; Defence Medical Command; Defence Intelligence; Special Forces; National Cyber Force; Integrated Global Defence Network; and Permanent Joint Headquarters. Following implementation of Finance Transformation (FinTx), the function is now made up of over 180 finance personnel across Finance Operations, Specialist Services, Finance Business Partnering Teams and Finance Military Operations.

Management Reporting are expected to perform important month end activities, ensure accuracy, and provide supporting information to assist the team in the production of financial reports. Ensuring that financial reporting is accurately completed both within corporate reporting systems and for input of accounting entries to support decision making.

This position is advertised at 37 hours per week

Job description

Typical responsibilities include but are not limited to:

• Providing insight to the Business, Finance Leadership Team, and wider Finance teams
• Producing standardised reports / dashboards for monthly financial reviews and ABC screenings, along with supplementary information to the FBP and SLT as appropriate.
• Although team members may support specific Business area(s), all team members will be expected to be flexible and cover Business areas as required.

Routine Requirements

• Ensuring the integrity and accuracy of transactions on financial systems, with effective controls and checks in place.
• Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for:
• Month end activities, ensuring you and your team complete utilising the correct accounting entries completed in compliance with relevant internal and wider government policy and a robust audit trail maintained.
• Monitoring, and where appropriate approving invoices, engaging with commercial and suppliers when required to resolve issues.
• Reviewing and undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement.
• Corporate system input is consistently achieved for your business area(s) for all aspects of ABC and IYM
• Utilising standardised templates / forms for recurring requests, advising what information is required and enabling efficient review, ensuring this aligns to the required policy where applicable.
• Undertaking financial approvals of low value items, such as working functions, training, and professional subscriptions, supporting your team as required.
• Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised.
• Engaging with the Business where evidence for manual accruals is insufficient and flagging issues, by exception, to the appropriate Finance Business Partner
• All misbookings are to be corrected at source, removing any need for future manual intervention. Engaging with Project and Commercial staff to resolve any issues and work towards a right first-time input.
• Reviewing the Chart of Accounts, ensuring the structure remains current and consistent, verifying new requirements as legitimate.
• Undertaking and managing the maintenance of corporate systems access for all Finance Staff.

Continuous improvement

• Dedicating time to sharing best practice and ideas for refining standardised processes and procedures. • Seeking feedback on the services provided, and continuously strive to improve the service provision.
• Supporting the solutions to issues highlighted during internal or external audit, ensuring that you understand the guidance provided to promote embedding the lesson(s) learnt. Fulfilling your area of responsibility
• Management of team members, motivating and coaching to enable effective delivery.
• Supporting individual’s personal development and careers, ensuring you and the team make time to develop themselves and their peers.
• Being open to challenge and new ideas, sharing of knowledge and experience, encouraging others through building a supportive team environment
• Ensuring you and the team are getting the basics right at the first attempt.
• Supporting development and embedding the use of standardised processes to deliver a consistent output to customers. Working within set parameters, dealing with, and taking decisions on day-to-day issues. Referring to senior staff or SMEs on matters of policy or novel, complex issues.

Person specification

To be successful with your application, you'll need to show that you meet the following essential criteria:

• Ability to analyse and interpret financial data and present insights clearly
• Experience of budgeting, forecasting, or financial reporting
• Strong organisational skills with the ability to manage competing priorities
• Effective communication skills, including the ability to influence non-finance stakeholders
• Good attention to detail and a commitment to accuracy

The below criteria are desirable only. These will not be assessed throughout the recruitment process, but will be used in the event of tied scores between candidates:

• Working towards, or holding, a recognised finance qualification (for example AAT, CIMA, ACCA or equivalent)

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Delivering at Pace
• Working Together
• Managing a Quality Service

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Market-leading employer pension contribution of 28.97%
• Personal & professional development
• Alternative working patterns for many roles
• Access to a confidential, professional support service
• Discount schemes
• Bicycle / season-ticket loans
• Enhanced maternity, paternity, and adoption leave
• Special paid leave to volunteer (up to 6 days a year)

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.As part of Defence Reform, CSOC continues to review and evolve its Operating Model to support more agile ways of working. In this context, the role and responsibilities of this role may develop over time to reflect changing business priorities and opportunities.

Candidates will be required to provide CV details to include job history, qualification details and previous skills and experience.

Candidates will be required to provide a personal statement. This should be a maximum of 750 words that sets out your motivation for applying and shows how your skills and experience meet the essential requirements for the role.

At sift, you will be assessed against your CV and Statement of suitability.

At interview, you will be assessed against the following:

Behaviour:

• Leadership
• Delivering at Pace
• Working Together
• Managing a Quality Service

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Cyber & Specialist Operations Command (CSOC) generates and operates specialist capabilities, ready to fight across all domains to make the UK secure at home and strong abroad.

Always on, we are across every UK operation, delivering the capabilities you don’t usually see - or those you can’t.

From cyber warriors and medics to intelligence analysts, special forces, educators, and Defence attachés, our collective expertise delivers the warfighting edge Defence needs to deter threats and secure the nation today and prepare for tomorrow.

CSOC unites Defence’s cyber and specialist capabilities under a single, military command alongside the Royal Navy, British Army, and the Royal Air Force - acting as the UK’s fourth Military Command. For more information, please see here.’

Cyber and Specialist Operations Command (CSOC) is going through a significant transformation programme which aims to design the way in which the new Military Command conducts its business and delivers for Defence and the nation. As a consequence of this, posts within CSOC are/or may become subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Paul Warren
• Email : Paul.Warren108@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

CSOC Candidate Pack Opens in new window (pdf, 1777kB)Candidate Information Opens in new window (docx, 32kB)Defence Civil Service Offer Opens in new window (pdf, 1562kB)Defence Internal Brief notice Opens in new window (docx, 43kB)