Admin Support Officer
  • Employer: Hertfordshire County Council
  • Reference: HCC17736
  • Published: Mon 27/09/2021, 16:08 PM
  • Closing on: Sun 24/10/2021, 16:08 PM
  • Working Pattern: Full Time
  • Hours: 37 hours
  • Salary: £19,312 - £20,903
  • DBS Check: No
  • Location: Stevenage , Hertfordshire

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Admin Support Officer

Job Title: Admin Support Officer
Location: Scarborough House, Supported Living and Short Break service

Salary: £19,312 - £20,903

Hours: 37 hours per week

Contract: Permanent

Diversity: We are an inclusive employer and value a diverse workforce 

Job Duties:

At Scarborough House we offer day to day support to adults with Learning and Physical Disabilities. They are supported in their own homes to make their own decisions. Their support is individually tailored in order for them to lead their lives in the way they wish to. We also offered Short Breaks to adults with Learning Disabilities and Physical Disabilities. This gives them a break from their home lives and an opportunity to develop their social and independent living skills.

The role of Administrator is to support the management team in running the service smoothly and efficiently.

Duties involve a combination of the following tasks:

  • Manage the provision of a full range of administrative duties, deal with complex correspondence and all general matters in accordance to local procedures as well as management of local projects and corporate initiatives
  • Provide professional support to managers and senior staff, undertaking a diplomatic role dealing with confidential and sensitive matters, minute taking in meetings and compiling letters
  • Maintain confidentiality, respond to enquiries, telephone calls, and provide required information to internal and external customers
  • Manage utilisation of and provide expertise in software packages such as Microsoft Office, production of documentation according to local procedures and statutory/ legal requirements
  • Update and manage databases, spreadsheets, provide reports and compile information.
  • Responsibility for Health and Safety and maintenance for the building, including giving advice and organising staff H&S training.
  • Excellent communication skills; both verbally, written and by email. You must be able to communicate clearly with managers within HCS, Catalyst, HCC Health and Safety Team, fire service representatives, Catalyst Repairs and Housing Support Office, contractors and other representatives as required.
  • Organisational skills; to ensure servicing and testing schedules of equipment and services as laid out under H&S requirements are met; this will be weekly, monthly, quarterly, six monthly and annual requirements. This will include preparing for inspections, completing checklists and attending meetings.
  • To be able to prioritise workload and deal with emergency situations as they arise.
  • Prepare and update risk assessments as needed.
  • Ensure archiving is carried out according to County policy.
  • Ensure staff induction material is up to date and available as needed.

Closing DateSunday 24th October 2021
Interview Date9th, 10th and 11th of November

For an informal discussion and more information please contact: Vicki Price vicki.price@hertfordshire.gov.uk or Jacqui Philo jacqui.philo@hertfordshire.gov.uk

 

Application Information

 

Benefits of Working for HCC:

  • Flexible Working Arrangements (depending on the role)
  • Excellent Career Development
  • Salary Exchange for Additional Benefits
  • Excellent Pension Scheme with Employer Contributions
  • Shopping Discounts
  • Support Groups & Wellbeing Schemes

How to Apply: Please follow the 'Apply for Job' button at the bottom of the screen. As part of the application you will be required to upload your most recent CV ensuring gaps in employment have been addressed and includes your current, or most recent, employer. You are also asked to provide a supporting statement which is your opportunity to evidence how your skills, knowledge and experience match what we are looking for based on the Person Specification area of the attached Job Outline. If you do not supply a supporting statement, your application will be rejected.

Important Note re Interviews: Where we are able to, and in accordance with current COVID-19 Government guidelines in regard to social distancing, all interviews will be held virtually via Microsoft Teams. Full details on how this will work will be sent to you, should you be shortlisted for an interview.

Safeguarding: Safeguarding children and adults is of utmost importance to Hertfordshire County Council. The Council requires employees to abide by legislation and best practice to enable Hertfordshire to achieve this. This role has been identified as requiring a Disclosure & Barring Service (DBS) check. For more information Click Here

Non Hard to Fill Roles
Overseas Applications: We will accept applications from all applicants who already have an established right to work in the UK. Unfortunately, we are unable to provide sponsorships for this post

Additional Information 

English Fluency: The ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post.

Disability Confident: We are proud to be a Disability Confident employer and guarantee an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.

Why Hertfordshire: Watch our ‘Why Hertfordshire’ video. Our staff use their own words to tell their story and share their experiences of what it is like working here. Take your next step in your career.

Hertfordshire County Council is currently undertaking a review of its pay structure and terms and conditions. The council is undertaking this review as part of its commitment to continuing to be an employer of choice, by ensuring that its pay and terms and conditions are relevant to future working practices. You can read more about this on our website

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How to Apply

Please apply online via the link provided.

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