This Vacancy has closed.
Historic Environment Records Assistant - Remote Working
  • Employer: Surrey County Council
  • Reference: orbis/TP/122076/19533
  • Published: Wed 05/01/2022, 10:26 AM
  • Closing on: Sun 23/01/2022, 23:59 PM
  • Working Pattern: Full Time
  • Hours: 36.0 hours per week
  • Salary: £24,780 per annum
  • DBS Check: No
  • Location: Woking

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Historic Environment Records Assistant - Remote Working

The starting salary for this role is £24,780 per annum based on a 36 hour working week.

Surrey County Council’s Historic Environment Planning Team (HEP) is looking for a new member to join us in maintaining and developing the county’s Historic Environment Record (HER). The role entails a mix of project-specific work and routine tasks.

Although primarily based in Woking, the role will likely involve a considerable degree of remote working and possibly some community engagement. We’re less about you driving to work and more about us collectively driving down our carbon footprint. We care about how you work rather than where you work; the people rather than the postcode. In support of our people and our greener futures strategies, we’d welcome a conversation with the successful candidate on what remote working may look like for you. 

In this role, you will perform a range of specialist clerical duties to support the work of the HER Officer as well as the various Archaeological and Historic Buildings Officers of the HEP. These duties will include:

  • Undertaking searches of the HER database and counterpart Geographical Information System (GIS) to collate and provide data for customers in a timely and accurate manner
  • Adding new textual and GIS records to the HER based on published and unpublished research outputs as well as targeted enhancements of existing entries
  • Acting as a first point of contact for members of the public, professional archaeologists, and commercial clients through receiving and responding to emailed enquiries
  • Assisting the HER Officer in public outreach activities and potentially an HER volunteer programme.

In addition to these activities, HEP is in the early stages of an ambitious digitisation programme, involving the scanning and archiving of large amounts of paper-only reference material arising from the Surrey HER’s status as the most comprehensive record of archaeological sites, finds and historic monuments in the county. The programme will involve the transfer of paper files to digital media and the creation of new and enhanced records and records-management systems. You will be expected to play a pivotal role in this programme across the two years of the contract.

There may also be some duties associated with the Local Heritage List Project currently being undertaken by HEP as the result of being awarded a grant from the Ministry of Housing, Communities and Local Government (now Department for Levelling Up, Housing and Communities) and Historic England. The project is creating or reviewing the Local Lists of Heritage Assets of six borough and district partner authorities, with one outcome being the inputting and publication of the results on the HER.

To contribute to this key area of work, we are looking for a self-motivated person with strong attention to detail who can work on their own initiative as well as within a team. Applicants will have good organisational and communication skills, and previous experience or awareness of HERs through work, academic education, or research.

To be shortlisted to interview for this position your application (CV and personal statement) will clearly evidence:

  • 5+ GCSEs
  • A good knowledge of British archaeology plus awareness of public sector archaeology
  • Excellent IT skills, including experience of GIS software and MS Access, and confidence in using Microsoft Office applications.

At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.

For more information please find the full job description below and refer to this before submitting your application. We also invite you to read our Life at Surrey handbook to see insights of the culture at Surrey and how as a valued employee, you can help shape our Council.

Additional Information

The job advert closes at 23:59 on Sunday 23rd January 2022 with interviews to follow. 

This is a 24 month secondment / fixed term contract.

Contact Details

For an informal discussion please contact Rob Briggs, Historic Environment Record Officer, at or Tony Howe, County Historic Environment Planning Team Manager, at

We look forward to receiving your application. Please click on the apply online button below to submit.


From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.

Our Commitment

Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.