An exciting opportunity to join the Commercial team at Peabody and be involved in budgets, forecasting, data analytics and become a key member of the team.
This role is currently based from home due to COVID 19 until further notice. Peabody plans to move to a hybrid model of working which means that once our office refurbishment has been completed, the role will be part office (Waterloo) and part home based.
To provide excellent front line customer service by working in partnership with internal and external stakeholders to ensure our customers’ needs are met and the departmental objectives are achieved.
This role will support on the structure, compilation, reporting and commentary of budget and financial performance of all work streams within Customer Service department.
The role will support with forecasting the annual spend across all Customer Service work streams as well as department expenditure.
Support the compilation of annual budgets and forward forecasts (monthly) in collaboration with Heads of Service for review and approval by the Head of Commercial and Customer Service Directors.
Support the structuring, compilation and presentation of Customer Services monthly management accounts and performance reporting packs that track the actual performance of contractors, inclusive of variance analysis and commentary.
Responsible for the timely payment of contractor invoices and ensuring they are coded to the correct budgets.
• Support the compilation of annual budgets and forward forecasts (monthly) in collaboration with Heads of Service for review and approval by the Head of Commercial and Customer Services
• Support the structuring, compilation and presentation of Customer Services monthly management accounts and performance reporting packs that track the actual performance of contractors, inclusive of variance analysis and commentary.
• Responsible for the timely payment of contractor invoices and ensuring they are coded to the correct budgets.
• Liaising with payments team and building close relationship to ensure any payments queries and invoice payments are resolved
• Maintain a certified tracker each month of contractor certified payments raised and ensuring a summary invoice tracker is up to date prior to month end reporting.
• Raising monthly investment contractor valuations and maintain monthly records.
• Monitor and report actual performance against budget by contractor, including variance analysis and commentary for use across the group.
• Assist with the monthly accruals process for Customer Services, ensuring all costs are captured in the correct period.
• Assist in forecasting annual spend monthly using financial modelling to highlight risks and opportunities.
• Collaborate with Service Managers monthly to review the financial performance for the month and year to date and gain operational insight for providing commentary on variances.
• Provide spend trend analysis as required by the Customer Services management team. Monitor trends and exceptions in all contracts.
• Help maintain a value for money log throughout each financial year that highlights key savings made through efficiency improvements.
• Ensure all financial reporting is recorded and documented.
• Carry out spot checks and audits as required
• Support the Directors and Heads of Service throughout the Customer Services Directorate through the provision of such services and expertise as may from time to time be required. Undertake any other duties as requested by the department’s management.
• Ensure the timely payment of contractor and supplier invoices and ensure invoiced spend is allocated to the correct budgets and work streams.
• Provide a professional and friendly, customer-focused, and reliable service always
• To develop and maintain relationships with internal and external stakeholders to support our customers and consistently demonstrating a 'can-do' attitude.
• To assess clients’ needs to ensure effective service delivery.
• To advise and support our customers in resolving their queries and issues, ensuring that their expectations are managed, and proactive resolutions are identified.
• To update and maintain systems/ records to ensure that information/data is kept up to date and accurate and that KPI’s are met.
• To ensure that all policies and procedures are adhered to so that consistent and standard practice is achieved across the organisation.
• To ensure that all policies and procedures are adhered to so that consistent and standard practice is achieved across the organization
• Able to produce and present complex reports, and visual and written material.
• Preferred desired to support and take specific Health and Safety duties such as Fire Warden or First Aider.
• A commitment to continuing professional development.
• Good interpersonal and clear communication skills, oral and written, with the ability to promote the work of the Business effectively.
• Have a high level of numeracy skills sufficient to understand financial appraisals and business plans.
You will be:
• Able to work as part of a team.
• Excellent time management and prioritization skills.
• Strong attention to detail and ability to work on a variety of tasks simultaneously.
• Able to work under pressure and meet deadlines and targets.
• Able to use relevant computer systems and software, including Excel, Word, PowerPoint, and Microsoft Project.
You will have:
• AAT or equivalent, Part qualified (ACCA, ACA, CIMA), degree level qualification
• 1 years’ experience in a similar role.
Salary Range: £27,500 - £30,000
Initially a 9 month contract with a possibility for extension or being made permanent.
At Peabody, where possible, we provide flexible working opportunities from day one to our employees, as we recognise the importance of a good work-life balance; and to improve our productivity and performance, we embrace agile working, which means if you are in a desk based role, that will be a hybrid of office and home working. If your role is in a client facing environment, appropriate base location will apply.
Our mission is to help people make the most of their lives and an important part of this is to ensure that our organisation reflects the wider communities we serve. We want to attract recruit and retain a diverse, inclusive and creative workforce to give us the best opportunity to meet the diverse needs of our residents and customers. We actively encourage applications from all groups and communities, as well as from BAME, LGBTQ+ and disabled people.