This Vacancy has closed.

Personal Assistant

  • Employer: Surrey County Council
  • Reference: orbis/TP/472/35863
  • Published: Thu 31/08/2023, 12:20 PM
  • Closing on: Thu 21/09/2023, 12:20 PM
  • Working Pattern: Full Time
  • Hours: 36 hours per week
  • Salary: Up to £31262 per annum
  • DBS Check: No
  • Workplace: On-Site
  • Location: Guildford

Vacancy Location

More Information

More about this employer

Personal Assistant

The salary for this position is £31,262 to £33,321 per annum based on a 36-hour working week.

Join our dynamic team and embrace agile working! As a team we value flexibility and offer the option to work from home part of the week, with occasional adjustments based on business needs. While our headquarters are in Merrow, we have teams dispersed across the County and there may be instances where business travel to other Surrey offices is required.

If you're driven by a passion for perfection, possess exceptional organisational skills, and excel at prioritising people, places, and projects - then this opportunity is not to be missed!

The Role

Within the Planning, Performance and Support Service of Surrey's Environment, Transport and Infrastructure (ETI) Directorate, the Leadership Support Team plays a vital role. To enhance collaboration among our Senior Leadership Teams within ETI, we are seeking two dedicated Personal Assistants (PAs) to join our team.

As a Personal Assistant you will engage and communicate regularly with a diverse range of stakeholders, representing the Leadership Team to Surrey Cabinet Members, Members of Parliament, districts and boroughs, and other organizations. Your role will be instrumental in providing high-level administrative support to one or more Directors within the ETI Directorate Leadership Team (DLT), including effectively managing, prioritizing and coordinating their workload.

Daily responsibilities may include:

  • Inbox management
  • Complex electronic diary management
  • Co-ordinating complex report documents and presentations
  • Supporting the preparation for key meetings, including managing forward plans, producing agendas and minute taking
  • Tracking and recording progress against actions
  • Proactively and autonomously advancing areas of work on behalf of the Director

What we're looking for!

Given the sensitive nature of the role, upholding strict confidentiality and discretion is essential. As a skilled and confident communicator, you will utilise initiative and tact to foster successful relationships. Your exceptional prioritisation skills, coupled with your commitment to professional standards will be crucial in delivering complex tasks across multiple workstreams.

Here are the qualities, skills & experiences we are looking for in our Personal Assistant:

  • Experience working as a Personal Assistant or Senior Administrator with a desire to progress as a Personal Assistant
  • Experience working with senior stakeholders
  • A good track record in building strong and trusted relationships
  • Impeccable professional standards, working proactively and autonomously with excellent attention to detail
  • Great organisation skills with the ability to effectively prioritise multiple or conflicting demands

If this sounds like the kind of opportunity for you, take the next step in your career and join our team!

The job advert closes at 23:59 on 22/09/2023 with interviews to follow.

Please note, some out of hours working may be required by exception.

We look forward to receiving your application, please click on the apply online button below to submit.

Benefits

From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave, rising to 28 days after 2 years' service, a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit the advert on the employer site.

Our Commitment

Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where:

  • The candidate has evidenced the minimum criteria for the role through their application
  • The candidate has chosen to share that they have a disability on the application form

Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role.

We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.