Attendance Officer

• Attendance_Officer_Job_Details
• Safeguarding_Policy_2025

How to apply

For further information email jobs@weaverhamhighschool.com or see school website www.weaverhamhighschool.com

Applications are to be submitted via https://mynewterm.com/school/Weaverham-High-School/149614

Please complete the application as fully as possible and explain any gaps in your employment history. Our school places the highest priority on keeping our children safe. Applicants will be subject to stringent vetting processes, including online searches for shortlisted candidates. The successful applicant will require an enhanced Disclosure and Barring Service check.

Applications may close before the deadline, so please apply early to avoid disappointment
Closing date 9am Wednesday 11th March 2026

Attendance Officer

The Governors of Weaverham High School are looking to appoint an Attendance Officer to start ASAP. The successful applicant will be reliable, able to work on his or her own initiative as well as being able to work as part of a team.

The post is permanent subject to a satisfactory references and probationary period. The salary range for this post is Grade 4 (£25185 - £25,989) actual salary for hours £17,619 to £18,593 per annum, 30 hours a week, 5 days a week Monday to Friday 8am to 2pm, 39 weeks a year.

Daily

• Liaise with staff absence colleague and complete the DFE attendance form.
• Investigate unexplained absences and contact home for necessary pupils.

Weekly

• Create attendance reports including data for whole school, year groups and key cohorts. Send to Assistant Head, Deputy Head, SEND Co and Heads of Year and Pastoral Support Managers.

Two weeks

• Hold an attendance meeting with each Pastoral Support Manager (PSM) and update spreadsheet with agreed courses of action and interventions. Ensure spreadsheet is sent to PSM.
• Update medical evidence list following PSM meetings.
• Update first call list following PSM meetings.

As needed

• Respond to holiday requests as per Headteacher’s decision.
• Send holiday Fixed Penalty Notice requests to FPN team at CWAC.
• Investigate absences which may be due to unauthorised holiday and send out letter.
• Send late letters as agreed with PSMs.
• Send attendance letters as agreed with PSMs (Students with 95% and 90% attendance).
• Send medical evidence request letters as agreed with PSMs.
• Arrange attendance panels as agreed with PSM (book room/create Zoom, send invite to parents).
• Complete Attendance Panel Action Plan following the panel and distribute to parents and PSM, add to SIMS.
• Arrange Attendance Review Meetings following the initial Attendance Panel and identify whether an improvement has been made alongside PSM.
• In agreement with PSM, create and send out Parenting Contracts in cases of low attendance due to lack of parental engagement.
• At 10+ unauthorised absence, refer to Educational Welfare Officer (EWO) for FPN Monitoring Period on agreement with PSM/HOY.
• Following unauthorised absence during an FPN Monitoring Period, refer the case to the EWO to proceed with the issue of an FPN. Complete checklists and provide official register.
• In cases of entrenched absence with no improvement, refer to LA for Prosecution or Education Supervision Order with SLT agreement.
• Arrange and attend Attendance Planning Meetings (Chaired by SLT) as a final meeting before court proceedings.
• Liaise with EWO and prepare witness statement for use in court proceedings.
• Attend CWAC Attendance Briefings and share best practice with other local schools.
• Liaise with primary schools to prepare Year 6 pupils for attendance expectations in Year 7.
• Complete an annual register inspection with the EWO to ensure all registers are being kept accurately.
• All correspondence must be scanned to SIMS as evidence.

For further information regarding this role, please contact office@weaverhamhighschool.com.