Clerk & Treasurer to the Trustees of the Chatham Charities

About Chatham Charities

The Chatham Charities Trust is an historic group of Trusts, formed over several centuries and formally brought together under the Chatham Intra Charity of Richard Watts and Other Charities Scheme Confirmation Act 1955.

While the Richard Watts charity historically supported residents of Rochester, Chatham Charities exists specifically to support people living within the Borough of Chatham who are experiencing financial hardship or require essential household items.

Working closely with local professionals, such as Social Workers, Early Help Workers, Home‑School Liaison Officers, Ministers of Religion and community advisers, the Trust we provide goods such as washing machines, fridges or children’s beds directly to beneficiaries.

Our Trustees consider applications throughout the year, ensuring residents receive timely support that enhances wellbeing and relieves hardship.

What We’re Looking For

We welcome applications from individuals who can demonstrate:

• Strong organisational and administrative abilities
• Good financial literacy and experience of basic bookkeeping
• Accuracy, ardent attention to detail and the ability to work independently
• Confidence working with spreadsheets and maintaining digital records
• Excellent communication skills when interacting with applicants, recommenders and Trustees
• Integrity, discretion and commitment to supporting vulnerable residents of Chatham

Previous experience working with charities, grants, community services or financial administration would be an advantage.

About the Role

The Trustees are seeking to appoint a Clerk & Treasurer, who will play a vital role in ensuring the smooth running, financial stewardship and governance of Chatham Charities.

This role would suit someone organised, financially competent, reliable and motivated by supporting a long‑established local charity with a meaningful social impact.

You will be the primary point of contact for applications, manage all financial and administrative processes, and support Trustees through accurate reporting, record‑keeping and meeting administration. The work is flexible, varied and carried out across the year with enhanced activity ahead of Trustee meetings.

Key Responsibilities

Grant Administration

• Receive, log and vet applications for eligibility, completeness and compliance.
• Liaise with professional “Recommenders” and Trustees to obtain information, queries and approvals.
• Arrange the ordering of goods for approved applications; manage purchase orders and delivery arrangements.
• Maintain accurate application records and prepare grant summaries for Trustee meetings.

Financial Administration & Accounting

• Operate as an online banking signatory (dual authorisation).
• Maintain receipts and payments accounting records and prepare draft annual accounts.
• Reconcile bank accounts monthly and record all income and expenditure.
• Liaise with external accountants for the annual independent examination.
• Submit the Annual Return to the Charity Commission.

Investment Administration

• Monitor investment income and record dividends.
• Prepare monthly investment valuations for the Investment Panel.
• Execute investment transactions as approved by Trustees.

Governance & Meeting Support

• Arrange Trustee meetings (usually twice yearly, plus Investment Panel and any special meetings).
• Prepare and circulate agendas, papers and reports—including grant lists, financial summaries and investment reports.
• Clerk the meetings and maintain accurate minutes and Trustee membership records.

General Administration

• Maintain secure, compliant records (including shredding of time‑expired documents).
• Renew annual contracts such as website hosting and ICO registration.
• Deal with correspondence and administrative matters arising throughout the year.

Employment Details

This role is paid monthly in arrears.
There are no set working hours, but work must be completed in a timely manner to ensure the effective administration of the Charity.
Reasonable expenses (postage, stationery, travel) are reimbursed.
There is a one‑month notice period on either side.

How to Apply

If you are interested in becoming the Clerk & Treasurer of the Chatham Charities Trust and playing a key role in helping local residents in need, please submit:

• A CV outlining relevant experience
• A short supporting statement (maximum 2 pages) explaining your suitability for the role

Applications should be submitted by 15th February 2026.

For more information about the Chatham Charities Trust, please visit: https://chathamcharities.org