Data Protection & Information Management Coordinator (UKSV)

Job summary

The UKSV Data Protection & Information Management Team is responsible for managing key elements of the UKSV Data Protection and Information Management and ensuring UKSV protects the information we process and store on our systems and in our Archive Library. This rewarding role offers you the opportunity to develop your data protection and information security knowledge and management skills to help in the development and implementation of the UKSV’s data protection policy and processes across all areas of our pivotal and interesting work.

Job description

As Data Protection and Information Security Coord your roles and responsibilities will include, but aren’t limited to:

• Reporting and investigating potential data breaches in a timely manner, ensuring compliance with GDPR and managing the incident until closure.
• Logging and responding to Data Subject Access Requests in a timely manner, ensuring compliance with GDPR.
• Managing the physical archive library in Imphal Barracks York. Ensuring compliance with data retention policies and overseeing the day to day running of the library processes.
• Managing the Google and ROSA SharePoint libraries ensuring compliance with Cabinet Office storage and data retention policies
• ROSA information management, pool management and train the trainer.
• Undertaking regular system audits and any audits linked to data breach investigations.
• Providing advice and guidance on security and data protection matters including maintaining our DPIM information pages on the UKSV Hub and delivering our mandatory DPIM course to all staff on induction and annually, as well as presenting to key stakeholders and staff at forums, visits and meetings.
• This role may include line management responsibilities.

Person specification

As a Data Protection & Information Management Coordinator within UK Security Vetting, we are looking for people who have the following expertise and attributes:

• An ability to work to tight deadlines, maintaining a high level of record keeping.
• Excellent communications skills both written and verbal
• Ability to work with key stakeholders

Essential criteria:

• Proactive organiser
• Takes a customer perspective in driving sustainable, policy compliant service improvement.
• Ensures risk is central to the consideration of improvement activities.
• Ensures attention to detail in business documentation.
• A change agent who is at ease in a fast-paced environment.

Desirable criteria:

• Knowledge of Data Protection, Information Management and Government Security Policies.
• Relevant professional qualifications or willingness to work towards achieving them
• Experience in file archive management.
• Experience in management of Sharepoint/Google Drives
• Experience of ROSA system

Additional information:

Cabinet Office policy is that a minimum 60% of your working time should be spent at your principal workplace. For some roles, due to their nature and the business need, this may be up to 100%. Requirements to attend other locations for official business will also count towards this level of attendance.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Communicating and Influencing
• Delivering at Pace

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions

Benefits

Alongside your salary of £29,727, Cabinet Office contributes £8,611 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Application process

To assess experience you will be asked to provide a 250-word personal statement and a name-blind (anonymous) CV.

In the CV you will need to provide details of your:

• Job history

You will be asked to provide a 250-word statement on the Behaviour Making Effective Decisions.

Further details around what this will entail are listed on the application form.

At the sift stage you will be assessed on the Behaviours and Experienceelements of the Success Profiles.

Should a large number of applications be received, an initial sift may be undertaken using the Personal Statement. Candidates who pass this stage could advance to a full review or be progressed to the assessment or interview stage.

Selection process

At interview, you will be assessed on the Behaviours, Experience and Strengths elements of the Success Profiles.

The Behaviours being assessed are Making Effective Decisions, Communicating and Influencing and Delivering at Pace.

The Strengths assessed will be relative to the requirements listed in person specification and Behaviours being assessed so please read the advert carefully and consider what Strengths might be relevant to the role.

Interviews will be held face-to-face in York. If you are not able to attend any of the available interview dates we may not be able to offer alternatives.

Expected timeline (subject to change)

Expected sift date – 22 May 2026

Expected interview date/s – w/c 22 June 2026

Interview location - Interviews will be held face-to-face in York

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact Government Recruitment Service at: cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
• Complete the ‘assistance required’ section in the ‘personal information’ page of your application form to provide information we should be aware of that will enable us to support you further on in the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

Further information

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.

Please note that this role requires DV clearance, which would normally need 10 years’ UK residency in the past 10 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.

For further information on National Security Vetting please visit the Demystifying Vetting website.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

A reserve list will be held for a period of 12 months, from which further appointments can be made.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

New entrants are expected to join on the minimum of the pay band.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : UKSV Resourcing Team
• Email : uksv-resourcingteam@cabinetoffice.gov.uk

Recruitment team

• Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at : cabinetofficerecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk/.

Attachments

2022-11-04 Cabinet Office Employee Offer (9) Opens in new window (pdf, 344kB)2025-07-24 Cabinet Office Terms and Conditions - External (7) Opens in new window (pdf, 82kB)460837 Data Protection and Information Management Coordinator Job Pack.pptx Opens in new window (pdf, 6762kB)