Defence Support - Operational Fuels Authority - Ground Fuels Operations Manager Lead

Job summary

Do you want to join Defence and play your part in supporting our armed forces to operate effectively? Each year a third of the Defence budget is spent on Support. The Defence Support Organisation sits at the heart of providing support to the UK's Armed Forces. This 850-strong organisation works with both civilian and military personnel across Defence and exists to ensure that wherever Defence is operating, it can outpace, outwit and where necessary out-fight its adversaries. We provide logistic and engineering support to UK Armed Forces at home and abroad and have a broad remit spanning from planning to operational delivery.

We are also driving a results-orientated transformation agenda to modernise Defence's logistic and engineering support services and contributing towards the Defence strategy to meet the UK Government goal of Net Zero 2050.

We offer an inclusive, encouraging working environment providing opportunities for you to thrive in your role and progress your career. Our core values are Respect, Trust, Understanding and Kindness as we passionately believe these will enable both a diverse workforce and high performing teams. We are looking for enthusiastic and motivated individuals who will embrace these values and proactively demonstrate the principles of inclusion within the organisation.

This position is advertised at 37 hours per week.

Job description

The role is responsible for leading a team of people (including West Moors Head of Establishment Team and the Petroleum Depot fuels operation) in the delivery of ground fuels and oils, lubricants and associated products (OLAP) to UK Armed Forces, as set out in Service Level Agreements, the management of associated fuel contracts, and working with key stakeholders to plan and implement future requirements. Effective management of health, safety and the environment within the ground fuels area of responsibility (AOR) is essential, particularly within the West Moors estate, and coordination of wider OEA compliance.

Person specification

Responsibilities of the role include, but are not limited to:

Managing the preparation maintenance and delivery of the Service Delivery Plan, Transition to Service Plan or Through Life Support Plan.

Managing the liaison with and connect to stakeholders including customers, suppliers and internal teams on specific issues and implement solutions that maximise service delivery to meet the requirements agreed in the Service Level Agreements (SLAs).

As the Operational Energy Authority (OEA) health, safety and environmental protection (HS&EP) Focal Point, coordinate OEA HS&EP activities to ensure organisational compliance. Responsible for HS&EP management of ground fuels specific AOR, and tasks as set out in the OEA Safety and Environmental Strategy (SEMS).

Managing ground fuels input to the drafting, tender process and assessment of tenders within AOR, and monitor the performance of suppliers in terms of the quality, timeliness and reliability of goods and/or services to ensure agreed contractual obligations are met.

Managing investigations where the required KPIs are not being achieved to the required quality, standard or timescales, and help to identify the issues and take appropriate action. Manage the implementation of change to requirements in response to cost and time pressures to ensure delivery to the customer meets expectations.

Managing resources, monitoring actual spend and updating forecasts accordingly to ensure the integrated support meets customer requirements fully within the agreed budget.

Managing agreed governance arrangements for the delivery of the service, aligned with iLog best practice and KPI’s where applicable.

Responsible for all aspects of inventory and supply chain management, proactively ensuring a balance between supply and demand, to maintain SLA agreed outputs.

Identifying optimal courses of action, balancing risk and value for money in the development of Business Cases and Investment Appraisals, Review Notes and Information Notes including economic analysis of investment proposals to influence decision making.

Conducting regular rolling reviews of the teams, customer outcomes and platform capability performances to proactively identify and manage dependencies between projects and programmes and their funding/resource requirements.

Experience of managing commercial relationships, delivery arrangements and budgets including the approval process to provide the outcomes required.

Experience working in a delivery environment at an operational level within one of the OM or associated disciplines (PM, SCM, Eng, TTLS, Commercial) within a large, complex organisation.

Industry standard HS&EP qualification such as NEBOSH or International General Cert in Occupational Health & Safety, with experience of implementing HS&EP across an operational organisation.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Seeing the Big Picture
• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

• Leadership

Benefits

Alongside your salary of £61,630, Ministry of Defence contributes £17,854 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The benefits include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Personal & professional development
• Access to a confidential, professional support service
• Discount schemes
• Bicycle / season ticket loans
• Enhanced paternal and adoption leave
• Special paid leave to volunteer up to 6 days a year
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

For additional guidance on writing a CV, please click here.

At sift, you will be assessed against your CV and the following:

• Leadership

In the event of a high volume of applicants sift will be conducted on CV experience only.

At interview, you will be assessed against the following:

• Leadership
• Seeing The Big Picture
• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service
  

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Danielle Monaghan
• Email : Danielle.Monaghan101@mod.gov.uk

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

MOD Candidate Pack Opens in new window (pdf, 1562kB)Candidate Information Pack Opens in new window (docx, 31kB)