DIO NID - Deputy Head of Delivery

Job summary

About the Defence Infrastructure Organisation

The Defence Infrastructure Organisation (DIO) is the estate expert for Defence, part of the National Armaments Director Group (NADG), supporting the armed forces to enable military capability by planning, building, maintaining and servicing infrastructure.

Responsibilities:

• Plan and deliver major capital projects and lifecycle refurbishment
• Provide utilities services
• Manage soft facilities management (cleaning and catering)
• Provide a safe place to train
• Allocate Service Families Accommodation
• Procure and manage routine maintenance and reactive repair
• Provide a central register of asset information to advise infrastructure planning
• Act as steward of the Defence estate
• Provide the unarmed guarding service

We employ approximately 4,900 staff from a very diverse range of professions including head office functions and specialisms such as surveyors, town planners, airfield pavement experts, foresters and construction engineers. We work across the world, including; Germany, Cyprus, the Falkland Islands, Norway, Poland, Kenya, Belize, Nepal and Oman.

Nuclear Infrastructure Directorate – HMNB Clyde

As the MOD’s infrastructure expert DIO has a significant role to provide defence-wide, advice, guidance and delivery of strategic estates management, strategic asset management, disposals, acquisitions and major programme and project delivery as well as the management and leadership of the supply chain.

The Continuous at Sea Deterrent (CASD) is strategically critical output for UK Defence and the infrastructure that supports the current capability, and wider submarine operations, in preparation for future capability requires significant investment.

DIO Nuclear Infrastructure Directorate (NID) provides a mission aligned infrastructure service to CASD, providing major capital programme delivery, estates and infrastructure services to our Front-Line Commands and Agencies. The directorate is responsible for the delivery of the existing demand, the development of the next demand and the planning of future demands alongside our Royal Navy, Submarine Delivery Agency and Defence Nuclear Organisation sponsors.

The scope of the infrastructure delivery across HMNB Clyde comprises of multiple major programmes with a current annual spend of £350M expected to increase in the region of £600M-£750M in the coming years.

Programmes:

• Programme Euston (additional submarine out of water engineering capability), delivery of marine infrastructure, shoreside services and site utilities.
• Programme Integrated Weapons Complex (IWC) – delivery of facilities to maintain ammuntioning of submarines.
• Clyde Infrastructure Programme (CIP) – critical nuclear infrastructure asset replacements, accommodation and training facilities.
• Future berthing capability – Marine berthing and docking.
• Site-wide utilities programme – power distribution network, wastewater and effluent.

This position is advertised at 37 hours per week.

Job description

Though the work is in a highly regulated environment the management structure is such that there is considerable flexibility in the way that decisions are taken and the work is directed. There is a requirement for this post to interact with the numerous Stakeholders over which it has no control thus it requires considerable investment in communications, negotiations and influencing.

These posts will be responsible for the management of multiple NEC design and construction contracts, acting as the authority intelligent client and holding the supply chain to account for quality and value for money.

This is an exciting opportunity to join the fast-growing team and a challenging and rewarding delivery environment.

Leadership and Management

• Provide strategic advice and support to Programme Director and wider programme stakeholders where required.
• Deputise where required for Programme Director on programme matters
• Manage the team of blended civil servants and contractors to ensure optimal performance, and delivery of outputs
• Demonstrate a personal commitment to the civil service behaviours and DIO’s guiding principles.
• Provide leadership across your area of responsibility, and beyond, contribute to strategic development and challenges as part of the senior leadership team to ensure the business is effective, efficient and meets corporate objectives.
• Promote development and growth of our people, support and nurture potential.
• Ensure compliance with mandatory legislation, regulations and requirements including; ONSR/DNSR, Building Standards, Health, Safety, Environment And Fire.
• Promote strong working relationships both within the team and with other teams across DIO, MPP and MoD
• Provide education, guidance, advice and coaching on programme management best practice to programme colleagues

Programme and Project Delivery

Responsible for the delivery of defined outputs and outcomes. Ensure clarity of requirements and develop a realistic plan for delivery including meeting assurance and approval requirements. Deliver to agreed plans and control performance of cost, time and quality to deliver value for money, on time solution.

Responsibilities include:

• Understanding demand, what needs to be delivered
• Sequencing, schedule programme and operations dependencies
• Resources deployed, delivery model and effectiveness of resources.
• Available routes to market, working with commercial
• Cost profile and realism
• Key risks to successful delivery – Assess mitigations
• Ensure accurate information is provided by the programme/project team to meet the reporting requirements as per the programme and corporate demand.
• Ensure DIO’s meets its continued high standards for safety, including ensuring all duties under CDM are met across the programme/ project and accidents, incidents and near misses are reported and responded to in accordance with processes.
• Challenge and reduce uncertainty
  • Drive improved planning
  • Ensure justified, efficient and effective resource allocation (right size and capable teams)
  • Scenario plan – Understand the ‘what ifs?’ with regards to known and unknown events
  • Continually ensure value for money solutions
  • Support the development of business cases and the approvals process ensuring the correct level of governance and assurance.
  • Undertake an authority assurance role with regards to the procurement and performance of goods and services.

Stakeholder Management, Engagement and Influence

Establish relationship with key stakeholders including HMNB Clyde, Sponsors, Integrators and other delivery leads within and out with functional areas.

• Clarify expectations, Build trust
• Ensure a shared understanding of the demand
• Ensure a shared understanding of risks and challenges, collaborate to achieve solutions.

Commercial Oversight and Contract Management

• Work alongside commercial teams to establish relationship with suppliers.
  • Set expectations, Build trust
  • Contribute to building an accurate pipeline/demand
• Develop commercial and contracting strategies aligned to the projects and programmes to deliver value for money solutions at pace.
• Accountable for the approving and management of contractual commitments and payments.

Person specification

Essential Experience:

• Programme/ Project Delivery
  • Risk, issues and opportunity management; Strategic understanding of schedule changes, conflicts and risks to the portfolio performance cost and time envelope as well as operational deliverability.
  • Schedule and cost analysis
  • Budgeting, forecasting and cost management
• Supply chain management and commercial awareness
• Stakeholder and communication management;
• Educated to degree level in a relevant discipline (e.g. Engineering, Project Management) or able to demonstrate significant knowledge experience at a comparable level.
• Obtained or working towards one of the following: PRINCE2 Practitioner; Agile Project Management Practitioner; APM Project Management Qualification; PMI Project Management Professional; Leading and Managing Project Workstreams.
• Government Project Leadership Programme (obtained or willing to obtain within 18 months)

Desirable Experience:

• Government Project Delivery Accreditation - Practitioner
• Infrastructure/ Construction Programme/ Project Delivery
• New engineering contracts (NEC4)
• Knowledge and understanding of the government financial approvals process for large projects.
• Knowledge and experience of leading multi-million-pound programmes, ideally within infrastructure.

Desirable Memberships:

• Membership of a relevant professional body.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Risk and Issues Management
• Assurance
• Quality Management

Benefits

Alongside your salary of £72,840, Ministry of Defence contributes £21,101 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

Please note:

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections.

At sift:

Candidates will be required to complete an online CV template to include job history and full details of education and qualifications. Please also include any relevant responsibilities and achievements.

Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 500 words, providing details relevant to the essential and desirable experience in the job advert.

Please note:

• The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.
• Feedback will only be provided if you selected for an interview.

At interview, you will be assessed against the following:

Behaviours:

• Leadership
• Communicating and Influencing
• Delivering at Pace
  

Technical skills:

• Risk and Issues Management
• Assurance
• Quality Management
  

Please note:

• Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.
• You will also be expected to achieve Security Check clearance for this role.

PDCF framework:

6.7775_IPA_Project Delivery Capability Framework 2021 Refresh sample pages

Further information:

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Megan Lee
• Email : megan.lee184@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

DIO Candidate Information Guide Opens in new window (pdf, 1963kB)Candidate Information Opens in new window (docx, 32kB)Defence Civil Service Offer Opens in new window (pdf, 1562kB)