DIO- Senior Facility Manager (Core) - RAF Menwith Hill

Job summary

Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy.

This is an exciting time to join our diverse, outstanding, and motivated team where we are seeking like-minded and hard-working individuals. Our roles provide a great sense of achievement and enrichment, by supporting accomplishing our teams’ outputs and goals based at various United States Air Force (USAF) bases.

No two days are the same as we support the United States Visiting Forces (USVF) in the UK. Our outputs include the delivery of works; developing and implementing DIO/US Civil Engineering joint policy and procedures and undertaking Estate Stewardship on behalf of the Secretary of State to ensure the estate is Safe and Legally compliant.

As a DIO Estate Facilities Manager, you will engage with US Service Clients, Contractors, and Service Providers to deliver quality improvements to the estate, and ensure the estate is maintained at the required standard.

This position is advertised at 37 hours per week.

Job description

Senior Estate Facilities Manager – Job Description

As a Senior Estate Facilities Manager within the Defence Infrastructure Organisation (DIO), you will play a pivotal role in engaging with US Service TLB (Top Level Budget Holders), Contractors, and Service Providers to drive quality delivery across the estate and ensure it is maintained to the required industry standards. You will act as a key interface between stakeholders, ensuring the estate is managed effectively and in alignment with both UK compliance standards and US Visiting Forces (USVF) requirements.

Key Responsibilities:

• Additional Works Management: Oversee the day-to-day management of the USVF Top Level Budget (TLB) Core Work Programme, including the preparation, processing, and delivery of additional works services. Ensure all activities are planned, prioritised, and executed efficiently to meet operational needs.
• Estate Compliance and Risk Management: Lead the facilities management of the estate, ensuring it remains compliant with UK regulations or demonstrates clear progress towards compliance. Utilise risk management tracking systems to monitor and address compliance gaps in collaboration with USVF, DIO Financial and Commercial teams, and a diverse range of stakeholders.
• Stakeholder Engagement: Actively engage with internal and external stakeholders, including USVF, contractors, and subject matter experts (SMEs), to ensure estate infrastructure requirements are met. Provide regular updates on the progress of work activities and the condition of the estate, ensuring transparency and alignment with DIO and UK standards.
• Contractor and Performance Management: Monitor contractor performance, reviewing progress and performance reports against agreed indicators. Identify areas for improvement and ensure that all works are delivered to specification, meeting defined requirements for quality, cost, and time (triple constraints).
• Work Oversight and Quality Assurance: Participate in and oversee billable works to ensure they are delivered to the required standards. Lead work progress meetings, manage risks, and ensure UK Host Nation requirements are met for the stewardship of the estate. Develop and present business cases for scrutiny and approval to utilise UK Host Nation and USVF funds effectively.
• Team Leadership and Staff Management: Provide leadership and management to internal staff, ensuring they deliver outputs in a timely and effective manner. Foster a supportive working environment, prioritising staff wellbeing in line with DIO policies. Encourage professional development and ensure team members feel valued and empowered.
• Values and Integrity: Conduct all activities with authenticity, integrity, and professionalism, consistently demonstrating DIO values. Act as a role model for ethical behaviour and a commitment to delivering high-quality outcomes.

Additional Responsibilities:

• Collaborate with financial and commercial teams to ensure effective budget management and value for money in all estate-related activities.
• Support the development and implementation of innovative solutions to improve estate management processes and outcomes.
• Ensure compliance with UK Host Nation stewardship obligations, maintaining a high standard of accountability and transparency.

Essential Skills and Attributes:

• Strong leadership and stakeholder management skills, with the ability to build and maintain effective relationships across a wide range of stakeholders.
• Proven experience in facilities or estate management, with a focus on compliance, risk management, and quality assurance.
• Excellent organisational and project management skills, with the ability to manage multiple priorities and deliver results within tight deadlines.
• A proactive and solutions-focused approach, with a commitment to continuous improvement and innovation.
• Strong communication and interpersonal skills, with the ability to engage confidently with clients, contractors, and team members.

This role offers an exciting opportunity to make a significant impact on the management and improvement of a critical estate, working in a dynamic and collaborative environment.

Person specification

Essential:

Full UK Driving licence

Desirable:

Facility Management qualification or similar

Leadership skills

Licences

Car - Full UK Driving licence

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Managing a Quality Service
• Developing Self and Others
• Seeing the Big Picture

Benefits

Alongside your salary of £46,040, Ministry of Defence contributes £13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, you will be assessed against your CV and the following:

• Leadership
• Communicating and Influencing
• Managing a Quality Service
• Developing Self and Others
• Seeing the Big Picture

At interview, you will be assessed against the following:

• Communicating and Influencing
• Managing a Quality Service
• Developing Self and Others
• Seeing the Big Picture

Interview will be held on MS Teams, candidates are required to have their cameras on.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Stacey WIlliamson
• Email : Stacey.williamson490@mod.gov.uk
• Telephone : 07900606474

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Defence Civil Service Offer Opens in new window (pdf, 1562kB)Candidate Information Opens in new window (docx, 32kB)20230201 - Air Command's Applicant Guide (1) (1) Opens in new window (pdf, 499kB)20201013-Air Command Candidate Information Pack Opens in new window (pdf, 316kB)