Estates and Facilities Management Finance Manager

Job summary

Join the Estates and Facilities Management team in a crucial role where you will serve as the primary contact for all billing, invoicing, and payment inquiries. This position is vital in ensuring that financial transactions are conducted in line with organisational policies and regulations, thereby supporting the smooth operation of the Senedd.

In this role, you will collaborate closely with the Senedd’s central finance team and engage with key stakeholders, including various contracted partners responsible for facilities management services such as maintenance, catering, and cleaning. You will play an essential part in managing procurement processes, maintaining financial records, and providing valuable financial support to both internal and external parties.

Your responsibilities will include receipting purchase orders, managing budgets, and preparing reports that contribute to financial transparency and accountability. By effectively communicating with colleagues and suppliers, you will help facilitate efficient financial operations that underpin the Senedd's aim.

This is an opportunity to make a meaningful impact within a dedicated team, engaging in a diverse range of tasks that enhance the operational effectiveness of our facilities. Your expertise will be instrumental in supporting the overall objectives of the Estates and Facilities Management service and the broader goals of the Senedd.

We are looking for someone who can analyse financial data and has strong numerical skills. A keen eye for detail is essential to maintain accuracy. We need someone who is flexible and can adapt to various challenges while ensuring compliance. Their ability to provide clear insights will help support our strategic decision-making.

Job description

Key tasks:

• Manage and maintain effective and robust payment systems and procedures including corporate card logs in line with assembly finance systems and internal control regulations.
• Manage and maintain robust systems and procedures for financial forecasting and profiling
• Develop and manage the monitoring of expenditure against budgets for all departments including the production of regular and ad hoc reports for management.
• Provide advice to management in EFM in relation to financial issues ensuring processes comply with procurement and financial regulations.
• Accurately log and file all lease issues including any amendments and revisions. Where appropriate these are also stored electronically.
• Raise and receipt purchase orders for the Senedd EFM team including sending any invoices to central finance team for processing.
• Update and maintain Estates and Facilities Management income and expenditure on the Finance team’s central budget forecast spreadsheet.
• Authorise manual payment forms for Senedd staff who use the Cycle to work and Electric Vehicle schemes.
• Respond confidently and effectively to enquiries from customers and suppliers.
• Work closely with Finance colleagues and staff across the Commission, and provide financial advice, guidance and support.
• Work closely with external contractors and suppliers.
• Communicate effectively via Microsoft Teams, email, in person, in meetings, and letter depending on the circumstances.
• Finalise and record annual running costs for Ty Hywel, Senedd & Pierhead buildings.
• Complete Year-End financial accounting tasks in conjunction with the central Finance team.
• Manage compilation of the annual service recharge in conjunction with incumbent estates advisor.
• Manage corporate credit card expenditure, completing monthly returns in line with corporate requirements.

Other duties

• Undertake ad hoc financial duties where required, such as data analysis, reconciliation exercises, and report drafting.
• Assist Estates Facilities Management Service team when required and provide weekly rota cover for the team including Plenary cover.
• Assist with any other additional duties commensurate with the post and grade.
• Assist with Sharepoint management for the EFM team.

Person specification

1. A high level of numeracy and literacy.
2. Proficiency with Microsoft Office Suite in particular Word and Excel.
3. Excellent organisational and time management skills with the ability to prioritise tasks and meet deadlines and adapt to changing priorities.
4. Excellent communication and interpersonal skills both in writing and orally
5. Excellent attention to detail and accuracy in data entry and record keeping

Benefits

Alongside your salary of £32,028, Welsh Parliament contributes £9,278 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Candidates are required to complete an application form through our recruitment portal addressing the job specific and desirable criteria.

13 October 2026

Your application must be submitted before midnight on the closing date.

You will be updated on your progress via the email address you first register with. Please check your Junk Mail and Spam folders to make sure you don’t miss any future correspondence.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Matthew Skym
• Email : matthew.skym@senedd.wales
• Telephone : 0300 200 6452

Recruitment team

• Email : jobs@senedd.wales

Attachments

Quick Application Guidance Opens in new window (pdf, 78kB)Canllaw cyflym ar Wneud Cais Opens in new window (pdf, 47kB)SC-032-26_Job Description Opens in new window (pdf, 437kB)SC-032-26_Disgrifiad Swydd Opens in new window (pdf, 439kB)

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