Executive Assistant

Executive Assistant

£41,133 - £43,680 per annum

Contract: Permanent

Hours: Full Time

Location: Newham Dockside

About the Role

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive, high-level support to the Director of Placemaking. This is a pivotal role at the heart of a busy, creative and strategic directorate, supporting work that includes regeneration, planning and culture.

As PA, you will manage a varied workload, acting as a trusted gatekeeper and key point of contact for the Director. You will ensure the smooth running of day-to-day activities, enable effective decision-making, and help coordinate priorities across internal teams and external partners. The role requires discretion, initiative and the ability to operate confidently in a fast-paced, politically and publicly visible environment.

Key responsibilities include:

• Proactive diary and inbox management, including prioritising competing demands
• Preparing briefings, agendas, reports and presentations
• Coordinating meetings, workshops and site visits, including logistics and follow-up actions
• Acting as a key liaison with senior stakeholders, partners and elected members (where relevant)
• Supporting governance processes, record keeping and confidential matters
• Anticipating issues and resolving problems before they arise
• Providing wider administrative support to the Placemaking leadership team as required

About You

You will be an experienced individual, comfortable supporting a senior leader and working with complex information and multiple stakeholders. You are calm under pressure, highly organised, and take pride in delivering high-quality support.

You will bring:

• Proven experience supporting a senior director or executive-level role
• Excellent organisational and time-management skills, with strong attention to detail
• The ability to manage confidential and sensitive information with discretion
• Strong written and verbal communication skills
• Confidence working independently and using your initiative
• A flexible, solutions-focused approach to work
• Strong IT skills, including Microsoft Office and digital collaboration tools

If you have any questions, please contact:

IMPORTANT: If you are an LBN member of staff and applying for this role as a secondment you should note that secondments are subject to the agreement of your current employing service. Please ensure that you inform your line manager of your intention to apply for the post in the first instance.

Please view JD here

Closing date: 13^th February 2026

Additional Information

We are committed to creating an inclusive, anti-racist environment for all. When you apply for a job at Newham, your application is considered on its merits regardless of your age, disability, ethnicity, faith, gender identity or sexual orientation. If you share our vision and values, and you bring the experience and skills we need, that’s all that matters to us.

The London Borough of Newham has important responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults. If you are appointed to a job that involves working with these groups, you may be subject to a Disclosure and Barring Service (DBS) check.

Please attach your supporting statement, explaining in no more than x2 A4 sides why and how you meet the criteria for this role.

We practice anonymised recruitment. Please ensure that you remove all personal information from any documents that you upload.

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by https://www.cifas.org.uk/fpn.