Firearms Chronicle Co-ordinator

Job summary

The Firearms Chronicle Coordinator is a key role within the Special Operations Unit Head Quarters Department supporting the NCAs niche covert armed capability responding to NCA and on occasions NPCC high risk serious and organised crime threats. You will be responsible for ensuring that the Armed operations Unit remain deployable and compliant with the College of Policing Authorised Professional Practice for Armed Policing.

Job description

To support the Special Operations Unit with the management of the Firearms modules within the Chronicle system. Support and manage the implementation of new Chronicle modules, interfaces and upgrades. Manage all modules for the respective business areas, ensuring national minimum standards are achieved whilst also meeting individual business area requirements and providing an efficient, effective and robust service to all stakeholders. Directly manage and mentor a small team of specialist firearms Chronicle enabled staff. Support, mentor and develop staff within their role. Support the Chief Firearms Instructor as the Chronicle subject matter expert (SME) during College of Policing Inspections or any other assurance or post incident procedure.

Duties and Responsibilities

Management of staff

Management of Chronicle staff across a range of business areas, ensuring data standards and data integrity in line with Agency Policies and Operating Procedures.

Creation of data standards

Creation and maintenance of Agency specific Chronicle data standards in line with National guidance and College of Policing requirements.

Training

Responsibility for instruction and training across Chronicle modules within relevant business areas.

Maintenance of Chronicle modules

Responsible and accountable for the maintenance of existing firearms Chronicle modules or upgrades. Liaise with the supplier (Polaris) to ensure that the module is set up in line with national requirements.

Development of Chronicle modules

Responsible and accountable for the development of all Chronicle modules to ensure they evolve alongside changing policing requirements across all business areas.

Management of Chronicle

Responsible and accountable for the management of the “Core” of the NCA Chronicle system. Providing a robust, auditable and standardised approach, whilst securing the integrity of the system. Ensuring National and Agency minimum standards are achieved and maintained.

Providing Chronicle advice and guidance

Stand as the SME, providing Chronicle advice and guidance across all business areas and at all levels

Management of user permissions

Responsible and accountable for the issuing and management of all user access permissions of the Chronicle system, thereby ensuring robust data security.

Development, Maintenance and management of all Chronicle related interfaces

Responsible and accountable for the development, maintenance and management of all Chronicle related interfaces. Provide support to business areas with regards to their implementation and use.

Consultations

Responsible and accountable for the consultation process, creation, reviewing and management of all Chronicle Policy, Guidance and Procedure documents across all areas of business.

Operations Recording Requirements

Responsible and accountable for implementing, reviewing and the management of all modules “Operations recording requirements”, in line with the NCA Strategic Threat and Risk Assessment (STRA) data requirements.

Representation at Inspections

Represent the NCA during College of Policing (CoP) Firearms Training and Taser Training Licence inspections. Be interviewed with regards to the recording of training and the management of accreditation, using the NCA Chronicle system. Represent the NCA during HMICFRS inspections in relation to Firearms records. Be interviewed with regards to the recording of operational data using the NCA Chronicle system.

Attendance at workshops and conferences

Responsible and accountable for attending National JML Chronicle Development workshops decision and conferences as the representative of the NCA. Ensure effective consultation and communication with the relevant NCA business areas.

Developing relationships

Develop strong working relationships and work collaboratively with NCA Learning & Development (L&D) Training Managers, Operational Firearms Managers, Chief Firearms Instructor, Strategic Firearms lead, Special Operations Unit (SOU) Senior leadership team and National Stakeholders.

Training, supporting and mentoring staff

Train, mentor, support and monitor individual NCA Chronicle staff thereby ensuring a standardised operation of the system, in line with the requirements of the NCA Chronicle policies and procedures. This will include prioritising their workload, when necessary, in order to meet strategic requirements.

Data Extraction

Responsible and accountable for the extraction of NCA Operations data to feed and support the NCA Strategic Threat and Risk Assessments (STRAs), across all business areas.

Full advert details for this vacancy can found on the advert on the NCA Recruitment Portal. Please follow the link to apply at advertisers' site.

Person specification

Knowledge of Chronicle Firearms Modules

Effective working knowledge of all firearms modules within Chronicle.

Experience of Firearms Licensing Requirements/Inspections.

Experience of working with the College of Policing with regards firearms licensing requirements and inspections.

Management experience

Experience of managing and developing staff.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Developing Self and Others

Technical skills

We'll assess you against these technical skills during the selection process:

• Experience of managing Chronicle Firearms Modules within a team environment to deliver organisational improvement
• Experience of working with external stakeholders to develop, improve and implement systems set against organisational priorities.
• Experience of working with internal and external stakeholders as part of a national inspection process.
• Experience in improving culture within a team and measuring success.

Benefits

Alongside your salary of £45,326, National Crime Agency contributes £13,130 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

All NCA employees are members of the UK Civil Service and eligible for the Civil Service pension scheme, alongside your salary the NCA contributes £13131. Further information on the benefits of the scheme is available on the Civil Service Pension Website.

New entrants to the NCA receive 26 days annual leave, rising to 31 on completion of 5 years continuous service, plus 8 bank holidays.

If qualifying criteria is met new joiners from UK Police Forces or the UK Intelligence Community (UKIC) will have service with those employers taken into account for continuous service purposes for annual leave entitlement only, this will be up to a maximum of 31 days leave (including 1 privilege day).

Other benefits include:

• Flexible working, including flexi-time, compressed hours and job sharing (in line with business requirements)
• Family friendly policies, notably above the statutory minimum
• Learning and Development opportunities
• Interest free loans and advances, including season tickets, childcare and rental deposits
• Housing schemes - Key Worker status
• Discounts and Savings with a wide variety of services including Cycle to Work, Smart Tech schemes, dental insurance, gym discounts and savings on everyday spending, available through the Reward Gateway , Edenred and Blue Light Card schemes.
• Staff support groups/networks
• Sports and social activities, including membership to the Civil Service Sports Council (CSSC)

Further information is available on the NCA Website.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Technical skills.

How we will assess you

Your application will be assessed against the following:

Technical - this will be assessed by 250 word examples on:

• Experience of managing Chronicle Firearms Modules within a team environment to deliver organisational improvement

• Experience of working with external stakeholders to develop, improve and implement systems set against organisational priorities.

• Experience of working with internal and external stakeholders as part of a national inspection process.

• Experience in improving culture within a team and measuring success.

A panel will assess how well your application demonstrates the requirements outlined above.

You will receive an acknowledgement once your application is submitted.

We aim to have sift completed and scores released within 10 working days of the closing date of the advert. For high volume campaigns this timeframe may be extended.

Scores will be provided but further feedback will not be available at this stage.

For guidance on the application process, visit:
NCA Applying and Onboarding

Assessment 1

The format of this assessment will be Interview which will be tested on the criteria listed in the Success Profiles at Assessment section.

Success Profiles at Assessment

Behaviours

• Changing and Improving

• Developing Self and Others

Technical

• Experience of managing Chronicle Firearms Modules within a team environment to deliver organisational improvement

• Experience of working with external stakeholders to develop, improve and implement systems set against organisational priorities.

• Experience of working with internal and external stakeholders as part of a national inspection process.

• Experience in improving culture within a team and measuring success.

Assessment Outcome

Outcomes will be communicated via the NCA recruitment portal.
If successful but no role is immediately available, you may be placed on a reserve list for 12 months.
Reserve lists can be used to fill similar role types across the Agency where the assessment criteria is considered a match by the recruitment team and the business area.

In the event of a tie at the assessment stage, available roles will be offered in merit order using the following order:

1. Lead criteria (behaviours/technical/experience)
2. If still tied, desirable criteria will be assessed (if advertised)
3. If still tied, application sift scores will be used

Feedback is provided only to those who attend an assessment.

You will be subject to vetting and pre-employment checks before appointment.

Once the vacancy closes, the advert will no longer be accessible. Please save a copy for your records.

We encourage all candidates to visit the NCA Careers Page for more information.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : The Recruitment Team
• Email : central.recruitment@nca.gov.uk
• Telephone : central.recruitment@nca.gov.uk

Recruitment team

• Email : central.recruitment@nca.gov.uk

Further information

If you believe your application has not been treated fairly, email: Central.Recruitment@nca.gov.uk (quoting the vacancy reference).
If unresolved, you may escalate your complaint to the Civil Service Commission.