Fleet Administrator

Fleet Administrator – Support the Safe and Efficient Operation of Our Vehicle Fleet

Are you highly organised with strong attention to detail and a passion for compliance and coordination? As a Fleet Administrator at Peabody, you’ll play a vital role in supporting the Fleet Management operation, helping ensure our vehicles are safe, compliant and efficiently managed across the organisation.

This is a varied administrative role where your organisation, communication and analytical skills will support effective fleet operations, strong supplier relationships and accurate reporting.

What you’ll do

• Coordinate day‑to‑day administrative activity for the Fleet Management service
• Manage fleet communications through central email inboxes and incoming mail
• Maintain accurate and up‑to‑date fleet records including servicing, maintenance, mileage, fuel use and emissions
• Coordinate parking fines, congestion charges and motoring penalties, ensuring accurate logging and timely resolution
• Arrange vehicle repairs and quotations, ensuring costs are allocated and recharged appropriately
• Maintain driver compliance records, including licence checks, permits and training status
• Manage relationships with suppliers including lease providers, insurers, maintenance and breakdown partners
• Maintain live asset and driver records within CAFM and fleet systems
• Compile monthly fleet reports and analyse trends to support efficiency improvements
• Support incident investigations, internal reporting and continuous improvement activity

What you’ll need

• Experience supporting a fleet management service in a large, multi‑site organisation
• Experience coordinating fleet compliance processes
• Basic understanding of risk management and incident handling
• Experience supporting incident or accident investigations
• Strong IT skills, particularly Microsoft Office
• Ability to analyse data, identify trends and problem‑solve effectively

Who you are

You will be:

• Highly organised with excellent attention to detail
• A confident communicator with strong written and verbal skills
• Collaborative, professional and comfortable working with internal and external stakeholders
• Self‑motivated and able to work independently as well as part of a team
• Able to work under pressure and manage competing deadlines
• Committed to maintaining quality and accuracy, even when faced with challenges

Qualifications

• Level 3 CVFMQ or equivalent (desirable)
• Commitment to continued professional development

Why Join Us?

When you join Peabody, you’re joining a team guided by our values:
Be Kind, Do the Right Thing, Love New Ideas, Celebrate Diversity, Keep Our Promises, and Pull Together.
We’re committed to safe, sustainable operations and supporting colleagues to do their very best work.

What We Offer

• 30 days annual leave, plus bank holidays
• Two paid volunteering days each year
• Flexible benefits scheme and employee discount portal
• Life assurance at 4x your salary
• Up to 10% pension contribution

Please read before applying

You will be required to be in the office 3 days per week.

Interviews will be in person on Thursday 28th May at our Westminster Bridge Road office.

This role supports a critical operational service and requires accuracy, discretion and strong organisation. You’ll work closely with suppliers, internal teams and managers to ensure fleet operations remain compliant, efficient and well‑governed.

If this sounds like the right role for you and you’d love to be part of Peabody, we’d like to hear from you.
Please apply now by submitting an anonymised CV and a short statement explaining why you’re the perfect fit for this role.

Got questions? Reach out to George Murphy, Talent Specialist, at george.murphy@peabody.org.uk