Head of Access, Retention and Library (Ref: 17689)

Job summary

Please refer to Job Description

Job description

Ministry of Justice

Security and Information Directorate (SID)

Job Description

Job Title

Head of Access, Retention and Library

Group Profile

ISD – Information Services Division DRO Team

Knowledge Management Team

Grade

SEO

Overview of Security and Information Directorate (SID)

SID is part of the Service Transformation Group. The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the MoJ and its agencies for transformation, and tracking delivery of this transformation.

Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.

We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.

Team Profile

Information Services Division is responsible for ensuring the MOJ:

· Manages its information so that it knows what is held and where it is held - Knowledge management and Records management

· Holds its information in compliance with legislation and is accessible – Data protection and freedom of information

· Is clear who owns the information and that they understand their responsibilities – Knowledge management

· Holds its information securely – Information assurance

The role sits under the Head of Knowledge Management (KM) and Deputy Departmental Records Officer (DDRO)

Summary

This post sits in the Knowledge Management Team, within the Departmental Records Officer’s (DRO) Team. This is one of two SEO roles in the Knowledge Management Team.

The Head of Access, Retention & Library leads two teams of passionate Knowledge and Information Management (KIM) specialists who provide access to closed records, Records Retention and Disposition Schedules (RRDS), library services (including copyright guidance), and who support the knowledge management capability of the MoJ, its executive agencies and public bodies.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities, and duties which include but are not limited to:

· Manage the access requests service response to requests from criminal justice professionals, victims of crime, and others permitted to access closed records

· Manage the retention service: responding to enquiries (including moratoria), regular review and updating of RRDS for all parts of the MoJ, and supporting the Head of KM and DDRO with strategic and cross-cutting retention matters

· Provide MoJ Library services and lead on the MoJ Library’scontracts with suppliers

· Provide copyright services to ensure compliance with copyright law, including awareness of AI and copyright

· Build effective relationships with stakeholders across the organisation (including public bodies)

· Support the MoJ Librarians’ Community of Practice

· Deputise for the Head of KM and DDRO as required

· Line management of 5 staff

· Any other duties commensurate with grade

Minimum Eligibility

All candidates are subject to security and identity checks prior to taking up post.

All external candidates are subject to a minimum of 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within MoJ.

Minimum security level: Security Check (SC)

Essential skills;

· Qualification or extensive experience in information and records management

· Holds, or is working towards, a knowledge and information management professional qualification or membership of a professional body e.g. Archives and Records Association (ARA), Chartered Institute of Librarians and Information Professionals (CILIP) or Information and Records Management Society (IRMS)

· A thorough understanding of the Public Records Act, Freedom of Information Act and GDPR

· Proven track record of leading and motivating teams with experience of improving engagement and service delivery responsiveness

· Excellent communications skills to include confidently operating and influencing at a senior level and the ability to effectively communicate complex issues in a compelling way to difficult audiences.

Desirable skills;

· Experience of managing library contracts and services

· Experience of managing a budget and delivering value for money services

Application Process

This vacancy will be assessed using Success Profiles:

The Civil Service recruits using Success Profiles. This means for each role we advertise; we consider what the candidate will need to demonstrate to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

A Success Profile is made up of 5 elements:

· behaviours - the actions and activities that people do which result in effective performance in a job

· strengths - the things we do regularly, do well and that motivate us

· ability - the aptitude or potential to perform to the required standard

· experience - the knowledge or mastery of an activity or subject gained through involvement in or exposure to it

· technical - the demonstration of specific professional skills, knowledge or qualifications

Not all the elements are relevant to every role, and will vary depending on the profession, level and type of role.

Success Profiles - GOV.UK

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Seeing the Big Picture
• Leadership
• Delivering at Pace

Benefits

Alongside your salary of £49,325, Ministry of Justice contributes £14,289 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5359

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/17689?entityId=17689