Head of Property Service Regional Support Team (Ref: 18342)

Job summary

This position is based nationally.

Job description

Please note: This role supports delivery across the South region. If successful, your base location can be agreed closer to your start date, taking into account both your home location and the available office bases within the region.

For further information on potential base locations, please visit the link below:

HMPPS sites map - Google My Maps

Overview

The MoJ Property Directorate is a customer focused organisation that enables our customers to perform their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £9.3bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

The role is based within the Property Service Team. While working directly with the PS Director, a member of the Senior Management Team (SMT), the post holder will also be responsible for supporting the Senior Team across the Property Services Programmes functions.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

Specific responsibilities of the role:

• Leadership and line management responsibility for the Regional Support team members who have responsibility and oversight of a range of prison and probation management tasks and accountable for work delivered within regions.

• Managing, prioritising and supporting the high volume of work and demands of the Property Services Director and ensuring that the Heads of Property Operations receive support and advice on a range of activities.

• Accountable for oversight of the contract management tool (CEMAR) which will include carrying out an approval role for all notices transacted through the system and being accountable to ensure that all contractual notices are being addressed by both the business and Service Providers.

• Accountable for contributing to the annual Property business plan and objectives, working with the Head of Governance, Performance and Assurance to ensure they complement and feed into the wider directorate priorities.

• Commissioning and preparing papers (including quality assurance) appropriately for meetings and ensuring the Director has all papers and is briefed on any issues prior to meeting attendance.

• Act as the person responsible for MOJ regarding Pre-Appointment Security Vetting Checks for Approved Escort and Prison Maintenance Workers, liaising with the Directorate of Security and leading on matters requiring escalation.

• Accountable for the monthly validation and submission of the Service Provider payment

application.

• Responsible for financial oversight and reporting of all Property Services (Prisons and Probation) allocated budgets including project related work, highlighting areas of concern to the Director, Heads of Property Operations and the FBP.

• Facilitate and Chair regular Change Board meetings to ensure all the relevant

governance is in place for additional works that fall outside the scope of the contract.

• Accountable for the completion of the Gold Scorecard reports and the timely reporting, co-ordination and analysis of assurance and performance reporting on behalf of the Director.

• Accountable for the KPI escalation process, ensuring that escalations are resolved with

the Service Provider in a timely manner.

Skills and Experience

Essential –

The post requires you to be a highly organised individual with excellent prioritisation skills and a keen eye for detail. You should be an excellent communicator; proactive and flexible, managing demanding workloads and competing priorities; confident to challenge senior leaders; have experience working in fast-paced business environments

Highly Desirable -

· Awareness of Government Property Profession

· Awareness and knowledge of Property and Programme Project Management

· Team management and leadership

Qualifications

No qualifications required.

Behaviours

We will assess you against these behaviours during the selection process:

Making Effective Decisions

Working Together

Delivery at Pace

Managing a Quality Service

Hybrid Working

Hybrid working enables employees to work partly in their workplace(s) and partly at home. We offer flexible working as a benefit to employees where the business needs allow. This role will involve some hybrid working with travel to other sites as and when required.

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

This post is advertised as Fixed Term Appointment and Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Please note that external candidates will be offered Fixed Term contracts for 12 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.

If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.

Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Non-civil servants will start on the pay band minimum.

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Working Together
• Delivering at Pace
• Managing a Quality Service

Benefits

Alongside your salary of £58,511, Ministry of Justice contributes £16,950 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5359

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/18342?entityId=18342