HR Administration Officer 2026059

Job summary

Post background:

We are recruiting a HR Administration Officer on a 1-year FTA contract (with the possibility of an extension, subject to business needs).

In this role, you will primarily support recruitment coordination and administration as we implement a new Applicant Tracking System and review our recruitment processes. You will help deliver an excellent candidate and hiring manager experience while providing accurate, timely and confidential HR administration across the employee lifecycle. As part of a small and supportive HR team (approx. 11 employees), you will work closely with colleagues at all levels across JNCC.

Why JNCC?

We’re small enough (c.300 staff) that your voice is heard by everyone including the CEO, but big enough that we have all the skills, resources and people you’ll need to get the job done. All our staff are passionate about conservation and making a difference to the world we live in. We have a very flexible, inclusive and welcoming organisational culture. Our Executive Management provides employees with the freedom and tools you will need, and our friendly team will assist you in your role.

JNCC is committed to maintaining employee health and wellbeing, whether it is physically, emotionally, financially or socially, and offers a range of benefits to support employees in this. Such benefits include the option to join the Civil Service Pension Scheme, professional and personal development opportunities as well as an exciting job in a unique environment.

Job description

Key responsibilities and expectations

Recruitment administration

• Provide clear, professional, and timely communication to candidates, recruiting managers, panel members, and stakeholders, ensuring a positive recruitment experience.
• Prepare and issue accurate recruitment documentation, including application information and selection panel papers.
• Maintain timely and accurate recruitment records and applicant tracking information throughout each recruitment campaign.
• Support in-person interviews in our Peterborough office, including welcoming candidates and supervising assessments.

New starters and induction

• Obtain and closely track pre-employment and new starter information, including conducting in-person right to work checks at the Peterborough office as required, to support a well organised induction process for new employees.
• Maintain accurate information on the intranet and SharePoint, including organisational structure updates.

Employee lifecycle administration

• Monitor probation reviews, issue reminders, and escalate overdue actions as required.
• Maintain accurate and confidential electronic lifecycle records, adhering to data protection, records management, and information security requirements.
• Update HR information on the intranet to reflect approved changes to terms and conditions, procedures, and legislation.
• Produce routine management information and reports, ensuring data accuracy and completeness.

HR enquiries

• Manage the Recruitment and HR inboxes, responding to enquiries and escalating complex matters as appropriate.
• Manage sensitive information with discretion, escalating concerns or potential errors promptly.

Finance and budget administration

• Maintain accurate financial records for recruitment activities, including raising purchase orders and processing expenditure in line with financial controls

Team contribution and organisation

• Plan and prioritise workloads to meet deadlines and manage competing demands.
• Work collaboratively with colleagues, providing administrative support and cover as required, always adhering to JNCC’S values.
• Arrange venues, travel and accommodation for team meetings and training opportunities, providing administrative support during these.
• Collate information for audits and identify opportunities to improve processes and customer experience.

Additional information

This job specification describes the principal responsibilities of the role. Duties may develop over time to reflect organisational priorities.

Person specification

To be a successful candidate you will be/have:

• Experience of working in a busy HR, recruitment, administrative or customer service environment.
• Experience of using a HR Information System (HRIS), Applicant Tracking System (ATS), or a similar database to maintain accurate records and confidence using Microsoft Office applications.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Working Together
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Level 3 CIPD qualification, or a willingness to work towards it.
• Excellent attention to detail and the ability to handle confidential information appropriately.
• Strong written and verbal communication skills, with the ability to build positive relationships with candidates, managers and stakeholders.
• A collaborative, organised and customer-focused approach.
• Experience of working in a busy HR, recruitment, administrative or customer service environment.
• Experience of using a HR Information System (HRIS), Applicant Tracking System (ATS), or a similar database to maintain accurate records and confidence using Microsoft Office applications.

We only ask for evidence of these technical skills on your application form:

• Experience of working in a busy HR, recruitment, administrative or customer service environment.
• Experience of using a HR Information System (HRIS), Applicant Tracking System (ATS), or a similar database to maintain accurate records and confidence using Microsoft Office applications.

Benefits

Alongside your salary of £25,403, Joint Nature Conservation Committee contributes £7,359 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).Equality and diversity

JNCC is committed to creating an environment where everyone feels valued and respected and see this as a good place to work. JNCC has a responsibility to ensure that we have an inclusive culture where discrimination, harassment, bullying and prejudice will not be tolerated. Our selection process is determined on fair and open competition and regardless of age, disability, gender reassignment, pregnancy and maternity, race, religion or belief, sex, sexual orientation, marriage and civil partnership.

Continuous professional development (CPD)

Employees are encouraged to keep developing skills and professional knowledge.
JNCC has made available, and encourages employees to use, on average, five working days per annum for CPD activities with access to related funding

Leave entitlement

JNCC annual leave allowance is 25 days per annum. After five years’ service, leave entitlement increases to 30 days per annum.
In addition to annual leave, JNCC offers 12 public and privilege days per annum, three of which are explicitly reserved for office closure between Christmas and New Year.

Work/life balance

JNCC supports flexible working hours and practices to help employees strike a good balance between work life and personal life.

Our policies are family-friendly and include flexi-time, flexible working patterns, compressed hours and dispersed working. JNCC also offers paid maternity, paternity, adoption and shared parental leave, over and above the minimum statutory entitlements. Some work/life balance benefits are available following a minimum length of service.

Any move from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

Civil Service Pension

Employees will have the opportunity to join Civil Service pension arrangements, which include a valuable range of benefits. JNCC makes a significant contribution to the cost of employee pensions.

Employee Assistance Programme

JNCC provides employees with a free and confidential support service which gives unlimited access to information, advice and emotional support to help employees prepare for and manage all of life's ups and downs, events and challenges.

Trade Union

JNCC has entered into a partnership agreement with its recognised Trade Unions: Prospect and PCS, which employees are able to join and be involved with.

Salary sacrifice schemes

Employee Discount Scheme

Civil Service Sports Club

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.If we receive a large volume of applications we reserve the right to conduct the sift based on the Lead Behaviour of Managing a Quality Service and then, if needed, the experience requirements, as shown on the Job Description.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitment@jncc.gov.uk

Recruitment team

• Email : recruitment@jncc.gov.uk

Further information

Selection for appointment to the Civil Service is on merit, on the basis of fair and open competition, as outlined in the Civil Service Commission’s Recruitment Principles. In accordance with the Civil Service Commissioners’ Recruitment Principles, our recruitment and selection processes are underpinned by the requirement of appointment on the basis of merit by fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact recruitment@jncc.gov.uk in the first instance.

Attachments

2026059-HR Admin Officer Opens in new window (pdf, 159kB)