Lease Car Administrator

Job Title: Lease Car Administrator
Starting Salary: £25,583 opportunity to progress to £28,141 per annum (pro rata for part time)
Hours: 30.0
Location: Welwyn Garden City
Contract Type: Permanent
Directorate: Resources

About the team

This role provides an exciting opportunity for an enthusiastic individual to join the Fleet Management Services Team at a time that we move towards a more sustainable fleet in support or our wider organisations ambition to be carbon neutral by 2030. Fleet Services manage a fleet of some 150 lease cars and 450 commercial vehicles. This role undertakes the administrative and reporting works associated with the lease cars on the fleet

About the role

• Ensure the processes and procedures for the provision of lease cars to HCC staff are adhered to.
• Provide quotes for vehicles as requested and ensure that the prospective lease car drivers fully understand the contractual implications associated with taking lease car.
• Work closely with Lease Car Financial Team ensuring that the information they require is supplied.
• Regularly review, agree, and implement changes to the processes and procedures ensuring that these changes do not affect the integrity of the system. Ensure that paperwork associated with the provision of lease cars is completed and retained. Ensure that lease car drivers are fully aware of their responsibilities under the Lease Car Policy. Administer the provision of hire cars, MOT and renewal reminders and all other areas where client liaison is required.
• Ensure that Jaama is continually up to date and that the integrity of the information within is not compromised.
• Update insurance database, adding & deleting as necessary
• Manage the HCC, Greyfleet and lease car driver licence checking policy.
• Develop and maintain knowledge of contract specifications ensuring a good working relationship is maintained with suppliers and customers.
• Movement of cars on site and occasions where collection of cars offsite is required.

About you

Essential:

• A good general level of education, including the use of software packages such as Microsoft Office.
• Excellent communication skills and interpersonal skills with colleagues, while being equally comfortable with customers.
• A keen attention to detail with the ability to input, manage update database and excel spreadsheets, reconcile issues and produce information and reports.

Desirable:

• Knowledge of SAP and Jaama Finance Data Systems

We welcome applications from candidates who currently reside in the UK with established proof of right to work documentation. We are not able to offer sponsorship at this time for this role.

This job role is within the Business Support Services, level BUS6 job profile. Please locate this via:

Job profiles: Business support services

To hear more about this opportunity please contact Sharon Scott Hibbert
sharon.scott-hibbert@hertsfullstop.co.uk T: 01438 845455 or Peter Brown,

Peter.Brown@hertsfullstop.co.uk

Work Phone Number

01438 845452

Extension Number

Mobile Phone Number

for an informal discussion about the role.

Interview Date: w/c 17 November 2025

Benefits of working for us

How to apply

As part of your application, please upload your most recent CV. Ensure your CV is up to date with your employment history (including any employment gaps), and including any training/qualifications. We encourage you to include examples of where you have demonstrated the requirements/criteria in the advert / job profile to allow the panel to fully recognise your skills and abilities. You will have the opportunity to include a short covering paragraph within your application to give us a little more information about your skills, knowledge, and experiences.

Additional information

Disability Confident
We are proud to be a Disability Confident employer and guarantee an interview to anyone disclosing a disability whose application meets the minimum criteria for the post.

Driving required
You’ll need to have the ability to drive and/or travel around Hertfordshire, either using your own mode of transport or a company car to travel to other locations.

English Fluency
The ability to converse at ease with members of the public and provide advice in accurate spoken English is essential for the post (for those whose language is a signed language the provision of a sign language interpreter who speaks English to the necessary standard of fluency will be required). Further information about the legal requirement can be found here.