Operational Safety Coordinator - Permanent Joint Headquarters

Job summary

This is a rare opportunity to support UK overseas operations and contribute to ensuring personnel are safe when deployed. The working environment is dynamic and and provides the opportunity to work with highly capable colleagues in a role where no 2 days are the same. The PJHQ J3 Op Safety Coordinator is the first point of contact for Operational Safety requests for information from personnel deployed on overseas operations, and is responsible for providing effective safety related guidance and support to other members of the the PJHQ Op Safety Team and deployed Op Safety Focal Points. The post holder operates in support of the PJHQ Chief Environment and Safety Officer (CESO), to ensure a coherent approach is taken to information management, including the efficient delivery and continuous improvement of PJHQ Operational Safety Policy and Assurance activity in full compliance with UK Health and Safety Legislation and Defence Policy.

The post holder is required to hold Developed Vetting (DV) status or being willing to undergo the process to become DV.

This position is advertised at 37 hours per week.

Job description

Manage and co-ordinate the PJHQ incident reporting system including analysis of trends and liaison with relevant stakeholders (Cyber and Special Operations Command (CSOC), Defence Accident Investigation Branch (DAIB), Single Service Safety Centres).

Attend pre-Commanders Update Brief (CUB), presenting incident data and provide advice and information as required to ensure

Manage all aspects of the planning and coordination of the risk based CJO Op Safety Assurance programme, liaising with all relevant stakeholders (Ops Teams, Deployed Commanders, sS J8 and their representatives) to ensure it is delivered in line with specified timelines and subsequently Co-ordinate and track post assurance visit reports and action plans using the associated databases.

Ensure that Level 1 in Th assurance checklists are received quarterly, issuing calling notices within good time and recording returns on the tracker, providing feedback to Th Commanders / Op Safety Focal Points as required.

Provide advice and guidance to deployed personnel in relation to operational safety and act as focal point for the J3 Operational Safety Team, providing continuity whilst other team members are deployed overseas on assurance visits.

Attend regular briefs on behalf of Chief Environment and Safety Officer (CESO) and ensure that information is relayed accurately.

Manage the Fire Action Plan database relating to the statutory Fire Risk Assessments that are carried out in Th. Ensure updates are requested and received, elevating issues to CESO CJO and the OSTs Fire SME.

Produce and distribute a bi-monthly operational safety newsletter for location Op Safety Focal Points to ensure that relevant safety information and campaigns are communicated.

Co-ordinate and support delivery of Governance and Assurance returns to stakeholders (TLB, Regulators, DSA, DAIB). Support CESO and SO3 Op Safety with updating the Risk Management Boards, ensuring that current issues are adequately recorded. Ensure that STRATCOMS requests for information are submitted by the deadline and assist in the preparation of HS and EP documentation.

Co-ordinate the development, maintenance, and delivery of Op safety SOPs.

Co-ordinate and disseminate Safety Notices issued by safety authorities (TLB, sS, DSA, DAIB) and maintain the Op Safety information stream to Op Safety Focal Points across the Joint Operational Area.

Manage all aspects of mandated Pre-Deployment Safety training for both SME and non-specialist safety related courses iaw the Op Theatre requirements liaising with all relevant stakeholders (students, TLB, TRA and course delivery) ensuring delivery is within defined timelines and subsequently recorded. Provide advice and guidance to deploying personnel on safety training requirements.

Provide support in the development of briefing papers for the DSEC, FSG, FDG, UKStratCom 4* Safety Committee and TLB Working Group.

Provide support with Service Inquiries, Non-Statutory Inquiries, Coroners Inquiries and Defence Accident Incident Branch investigations.

Person specification

Highly motivated with inquisitive mindset, capable of communicating at all levels with confidence

Independent working/thinking - demonstrate the ability to work independently, problem solve, co-ordinate work and build networks.

MS Office Suite competent

Proficient in analysing and presenting key information both orally and documented format

Able to deal with problems in a calm and efficient manner

Hold DV or be willing to undergo the procedure to secure DV

Willing and physically capable of travelling to overseas operational locations

NEBOSH Certificate in Occupational Health and Safety or willingness to achieve the qualification within 12 months of employment start date (Funding will be provided for this training)

Desirable Criteria

Lead Auditor ISO 45001

Previous MOD experience

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Changing and Improving
• Managing a Quality Service
• Seeing the Big Picture

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Managing a Quality Service

Benefits

Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Alongside your salary of £30,740 and London weighting allowance of up to £3,300, the Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Northwood HQ is a well-served site, offering a variety of facilities such as gym, nursery, salon and local shop. Transport links are good with a regular shuttle service to Moor Park tube station and limited access to free on-site parking (subject to capacity and on first come first served basis). There are several catering options and opportunities to join the Northwood Officers' Mess. As a civil servant, flexible working is encouraged and opportunities for professional and personal development are available and tailored to your role. The Permanent Joint Headquarters promotes and values a culture of inclusion and diversity within its 500 staff of military and civil service personnel. Additional benefits include a Civil Service Pension, and an annual leave allowance starting at 25 days, increasing annually thereafter. In addition the following are benefits of Civil Service employment:

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

At sift, you will be assessed against the following behaviours:

• Communicating and Influencing
• Managing a Quality Service

At interview, you will be assessed against the following behaviours:

• Communicating and Influencing
• Changing and Improving
• Managing a Quality Service
• Seeing the Big Picture

Further Information:

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Cyber & Specialist Operations Command (CSOC) generates and operates specialist capabilities, ready to fight across all domains to make the UK secure at home and strong abroad.

Always on, we are across every UK operation, delivering the capabilities you don’t usually see - or those you can’t.

From cyber warriors and medics to intelligence analysts, special forces, educators, and Defence attachés, our collective expertise delivers the warfighting edge Defence needs to deter threats and secure the nation today and prepare for tomorrow.

CSOC unites Defence’s cyber and specialist capabilities under a single, military command alongside the Royal Navy, British Army, and the Royal Air Force - acting as the UK’s fourth Military Command. For more information, please see here.’

Cyber and Specialist Operations Command (CSOC) is going through a significant transformation programme which aims to design the way in which the new Military Command conducts its business and delivers for Defence and the nation. As a consequence of this, posts within CSOC are/or may become subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Bob Whitaker
• Email : Robert.whitaker107@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

CSOC Candidate Pack Opens in new window (pdf, 1777kB)Defence Civil Service Offer Opens in new window (pdf, 1562kB)Defence Internal Brief notice Opens in new window (docx, 43kB)Candidate Information Opens in new window (docx, 32kB)