PMO Analyst

Job summary

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK – His Majesty’s Government – we are leading significant transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme. We are also delivering cost- effective property services such as asset management, lifecycle replacement and workplace services.

Innovation and progress underpin our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. Our four core values are at the heart of everything we do. They shape our culture and guide how we work, lead and grow together:

• Striving for excellence - We always aim to deliver great results
• Empowering through respect - We insist on fair treatment for all, always
• Acting with integrity - We consistently do the right thing
• Succeeding together - We rely on each other to achieve success

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth.

We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

Job description

The Chief Digital & Information Office is on a mission to create a transformed, more efficient digitally enabled organisation that provides better outcomes for everyone by 2028, and this role has the opportunity to help spearhead our Digital & Data strategies and ongoing transformation.

To date, Digital & Data have had a significant role to play, in supporting the GPA’s 2030 vision of a transformed, shared, sustainable and value for money government estate, rapidly moving the organisation from a start-up to scale-up organisation.

Going forward as part of the Government Spending Review process we have a pivotal opportunity to influence and shape our future, to focus on prioritised areas to better respond to our clients, customers and GPA teams. Taking a paradigm shift towards developing services that are even more fit for purpose to support the next stage in GPA’s evolution, scale and innovate our services to be more efficient and effective over a longer period, supporting innovation and growth.

As a result, we require 3 PMO Analysts to support our Digital and Data portfolio. These are pivotal roles in ensuring the successful delivery of projects, focusing on the efficient management of resources, timelines, dependencies and risks. The ideal candidates will have experience in managing large-scale programmes, with a strong background in digital and data projects management and PMO operations.

These roles will provide critical analysis, reporting, and process control, focussing on delivering value, enforcing governance, and providing data-driven insights to help leadership make informed decisions.

• Enhance Digital & Data Portfolio Management: Provide centralised support to G6 leads and Project Managers, focusing on resource management, risk mitigation, governance adherence, reporting, and business plan delivery for a more cohesive delivery model.

• Improve Performance & Delivery Reporting: Develop and implement better status updates and metrics that are linked to time, cost, quality, and scope to enhance performance and delivery reporting.

• Strengthen Governance and Oversight: Ensure that standard processes, frameworks, and tools for managing digital and data projects are consistently followed.

• Manage Agile Tools: Utilise project and portfolio management tools such as JIRA, Azure DevOps, and Confluence to maintain data integrity and consistency for reporting.

• Optimise Resources: Oversee resource allocation across digital and data initiatives, effectively balancing competing demands for staff, technology, and budget.

• Enhance RAID Management: Ensure that risks, assumptions, issues, and dependencies are thoroughly understood and effectively managed.

• Centralise Budget Planning: Support Project Managers with comprehensive budget management.

• Foster Cross-Functional Collaboration: Act as a liaison between technical and business teams, ensuring both perspectives are considered in project planning and execution.
• Drive Continuous Improvement: Capture lessons learned and implement iterative improvements to processes and practices.

Person specification

Essential criteria

Project Management Fundamentals: A recognised Foundation-level certification in project management methodologies, such as PRINCE2 Foundation, APM Project Management Fundamentals Qualification.

Agile/Digital Proficiency: Certification or demonstrated strong knowledge of Agile methodologies, typically Scrum Master, as most digital and data teams use iterative delivery.

PMO Governance: A dedicated PMO certification like the P3O Foundation or a similar qualification focused on governance, standards, and control processes.

Digital Tooling Experience: Direct working experience with Agile delivery tools such as JIRA or Azure DevOps for tracking tasks, sprints, and generating progress metrics.

• Proven experience working within a formal Project Management Office (PMO) or Program Management Office environment.
• Solid understanding of the project/program management lifecycle, methodologies (e.g., Waterfall, Agile), and governance frameworks.
• Demonstrable experience in collecting, analysing, and synthesising project data (status, finance, risks, issues, resources) to produce meaningful management reports and dashboards.
• Practical experience Portfolio Management tools (e.g., Microsoft Project, JIRA) for tracking and reporting.
• Experience in tracking, monitoring, and reporting on project budgets, expenditure, forecasts, and variances.
• Experience in supporting and coordinating key governance meetings (e.g., Steering Committees), including agenda preparation, minute-taking, and action tracking.
• Strong proficiency in the Microsoft Office 365 suite (Excel, Word, PowerPoint, SharePoint, Teams) for creating documentation and facilitating collaboration.
• Degree-Level Education (Essential)

Desirable criteria

Previous experience in a PMO, a project-based environment, or a data-focused role is highly desirable. Experience as a PMO administrator or coordinator can be a stepping stone.

• Formal PM Qualification: Holding a recognised Project or Portfolio Management qualification, such as PRINCE2
• Agile Experience: Direct experience working in an Agile delivery environment (e.g., Scrum, Kanban) and familiarity with associated PMO functions.
• Change Management: Familiarity with change management principles and supporting the embedding of new processes and ways of working.
• Process Improvement: Experience in identifying, documenting, and implementing continuous improvement initiatives within a PMO or project delivery function.
• Advanced Tool Skills: Proficiency with advanced reporting and visualisation tools (e.g., Power BI, Tableau) for automating dashboards and providing deeper insights.
• Resource Management: Previous involvement in management activities, such as demand forecasting, capacity planning, and resolving resource conflicts.
• Risk & Issue Deep Dive: Demonstrable experience in facilitating and conducting deep-dive analysis of complex risks and issues, and assisting in the development of mitigation strategies.

Qualifications

Degree-Level Education (Essential)

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Changing and Improving
• Making Effective Decisions
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Customer Perspective
• Commercial Accumen
• Property Market Knowledge
• Innovation

Benefits

Alongside your salary of £42,450, Government Property Agency contributes £12,297 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Generous annual leave

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the communities and wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a sense of belonging in a workplace where everyone feels valued. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

Please note - At this time GPA are unable to offer any Visa Sponsorship to candidates as we do not currently hold a visa sponsorship licence. Please do not apply for permanent roles with GPA if you will require your employer to take on the sponsorship of your current or any future visas.

Sift

The sift is due to take place week commencing 23rd February 2026.

Sift and interview dates to be confirmed.

As part of the application process, you will be asked to include a CV and a 500-word personal statement.

Further details around what this will entail are listed on the application form.

The personal statement should align with the person specification, using the opportunity to explain why you are the ideal candidate for the role.

If we receive a large number of applications, we will conduct an initial sift based on your Personal Statement only.

Interview

GPA policy is for interviews to be held face to face, with virtual interviews only by absolute exception. The date and location will be confirmed if you are invited to interview. If you feel this will be a problem for you, please contact recruitment@gpa.gov.uk to discuss prior to submitting your application.

At interview, applicants will be scored against 4 behaviours - Working Together, Changing & Improving, Making Effective Decisions, and Delivering at Pace.

Interview questions will be a blend of Behaviour, Experience, Strength and Technical (core skill) questions.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via gparecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Further Information

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

A reserve list may be held for a period of 12 months from which further appointments can be made.

New entrants are expected to join on the minimum of the pay band.

Any move to GPA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

Please note: in addition to the standard pre-employment checks for appointment into the Civil Service, all candidates must also obtain National Security Vetting at Security Check (SC) clearance level for this vacancy. You will normally need to meet the minimum UK residency period as determined by the level of vetting being undertaken, which for SC is 5 years UK residency prior to your vetting application. If you have any questions about this residency requirement, please speak to the vacancy holder for this post.

For further information on National Security Vetting please visit the Demystifying Vetting website.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

If you have any questions about this residency requirement, please speak to the recruitment team prior to submitting your application.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : DDaT Recruitment Team
• Email : ddatsupport@gpa.gov.uk

Recruitment team

• Email : gparecruitment.grs@cabinetoffice.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact HR@gpa.gov.uk
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission:
Click here to visit Civil Service Commission

Attachments

GPA Skills and Specialisms Opens in new window (pdf, 259kB)