Project Advisor (Ref: 16767)

Job summary

Please refer to Job Description

Job description

Overview of the job HMPPS has a number of projects working with MoJ/HMPPS functions and programme leads to ensure a picture of change impacting HMPPS is understood, ensuring change can be triaged, prioritised and effectively delivered.

The Project Advisor will have a deep knowledge in a specific area to utilise their expertise for the guidance and benefit of stakeholders, to contribute to HMPPS short and long-term success. Meeting with stakeholders to support the reaching of ultimate goals. They draw from their experience, expertise, and perspective to help clients shape their goals and craft purposeful next steps. When issues arise, Project Advisors work with their clients to devise tangible solutions and support the running of projects or initiatives on a day-to-day basis on behalf of the Project Lead.

Job holders are responsible for supporting processes that ensure the project produces the required products within the specified tolerances of time, cost, quality, scope, risk and benefits.

This is a non-operational non-rotational role based in an establishment.Summary The Project Advisor role is responsible for providing essential project management support to the Project Lead, Programme Manager, Programme Director and Programme Board to ensure that progress is maintained, and risks and costs are managed effectively.

The role involves providing professional, efficient and
effective support service to Project Leads on the programme and close working and liaison with key stakeholders which may include Programme Management Office and Programme Manager. With responsibility for developing key relationships with individual Single Point of Contacts and the wider project leads and sponsors.

The Project Advisor will need to work closely with stakeholders and wider functions as well as external stakeholders in order to progress activities and deliverables within the project.Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties:

• Working closely with stakeholders including Prisons, Probation, HQ, Youth Custody and others to support the development of resources, work packages and deliverables.
• Providing effective project support services including monitoring of the project plan and managing the project RAID log.
• Leading on project related logistical arrangements including ensuring stakeholder meetings are scheduled and actions are accurately recorded and managed.
• Maintaining all project documentation and being responsible for change control and configuration management of all project documentation including the Plans, PIDS and associated project documentation.
• Providing administrative support including coordinating, attending and minuting meetings and
proactively managing the actions produced by the various meetings attended.
• Supporting the production of a gap analysis to help inform project deliverables and any additional needs to enable successful delivery.
• Supporting the maintenance of the project’s resource plan, ensuring the resource profile matches the needs of the project; maintaining a view of resource commitments on business-as-usual activities, assisting as needed with the acquisition and allocation of resources.
• Supporting the development of the benefit profiles in line with the project’s benefits realisation plan; tracking and reporting the status of benefits realisation.
• Leading the internal ‘lessons learned’ process, including assuring that recommendations are followed up.
• Leading on delivery progress reporting and supporting workstream leads with planning and risks and issue management. This includes collating, reviewing, analysing and monitoring outcomes and data for planned activities, risks and benefits and providing information to HMPPS, MoJ and other key stakeholders, including producing briefing and draft board papers.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Person specification

Please refer to Job Description

Languages

Must speak fluent English

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Working Together
• Communicating and Influencing
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Ideal candidate will hold a project management qualification or be willing to undertake training on the programme.

Benefits

Alongside your salary of £39,803, HM Prison & Probation Service contributes £11,530 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5358

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/16767?entityId=16767