Project Manager

Job summary

We are looking for a Project Manager to join the Estates, Engineering and Facilities (EEF) team, which is within the Scientific Facilities and Performance group.

The EEF Department is responsible for engineering, maintenance, environmental sustainability, facilities and capital works projects to the site to maintain safe, regulatory and compliant facilities to meet current and future business objectives. The combined departmental budget is in the order of £40M PA.

The department’s function manages and controls a team of staff, both in-house and contracted to assure governance in the supply of engineering maintenance to fixed plant and equipment, building maintenance and engineering modifications to uphold the asset value of UKHSA’s Porton Down estate, and facilities services to meet EEF’s business plan and the wider organisational needs. EEF engages with stakeholders over current and future facilities, engineering and equipment maintenance requirements to ensure the site is safe, compliant, operational and fully available to meet business needs.

Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Job description

As a Project Manager you will lead on the day to day running of projects, which will typically be low to moderate in complexity. These will be small scale initiatives often relating to making sure the business can continue to operate, although you may be involved in supporting more complex projects. You will be responsible for overseeing the delivery of the project, ensuring that the objectives are clearly defined and achieved within the agreed time, cost, and quality constraints. You will have a key role in project governance and will work with stakeholders to ensure the agreed project outputs are delivered to enable benefit realisation.

The post holder will, as Project Manager, support the Capital Works Manager and Senior Project Managers in delivering the site capital programme working closely with the site business units and will be responsible for the delivery of capital projects up to an approximate value of £5m in accordance with Project Management Procedures Manual and cover all stages of the Government Procurement Strategy.

The post holder will work closely with department managers, project sponsors, research and production specialist staff, together with external consultants and be expected to work as an expert providing specialist knowledge to all parties on the development of capital projects from concept to completion. These projects will provide for research facilities and process equipment, high containment laboratory refurbishments and new build work.

• Manage the day to day running of projects.
• Lead the project to deliver the agreed outcomes within time, cost, and quality constraints.
• Build project plans and apply appropriate delivery methodology, setting project controls and tracking and reporting against milestones.
• Co-ordinate the development of the project business case.
• Monitor and track project spend, ensuring it is within budget.
• Plan and manage resources to deliver the project.
• Identify benefits, ensuring these are understood, measured, tracked, and owned. Monitor the longer-term delivery of benefits against the business case.
• Develop effective relationships with key stakeholders.
• Identify and monitor project scope, risks and issues, developing mitigating actions and escalation processes.
• Provide project reports, support effective governance and decision making.
• Support project assurance, audit, and gateway reviews.
• Set up effective change management processes, including documenting agreed changes to the project deliverables.
• Promote individual and team performance, seek appropriate guidance and coaching from the project community.
• Become an active member of the UKHSA Project Delivery Profession Community.

Person specification

Essential criteria

• Experience of working in a large or medium complexity project team or as work stream lead for smaller or low complexity projects.
• Working knowledge of project delivery methodologies and frameworks.
• Working knowledge of planning, scheduling, budget management, resource management, risk and issue management and quality management in a project or programme environment or appropriate skills that have been gathered in a non-project environment.
• Working knowledge of governance, assurance, requirements management and change control in a project or programme environment or appropriate skills that have been gathered in a non-project environment.
• Capable of business case development, managing commercial and procurement processes, and asset allocation.
• Ability to work independently in a fast-paced environment with multiple tasks.
• Strong interpersonal skills with the ability to develop effective relationships with a wide range of stakeholders, collaborating across boundaries with the ability to influence and challenge effectively.
• Strong capability in using Microsoft Office applications, specifically Outlook, Word, Excel, and PowerPoint.

Desirable criteria

• Knowledge and experience of Project Management methodology supported by professional qualifications such as:
  o APM Project Management Qualification
  o PRINCE 2 Practitioner
  o Agile Project Management Practitioner
  o PMI Project Management Professional

Benefits

Alongside your salary of £41,983, UK Health Security Agency contributes £12,162 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths and Experience.

Stage 1: Application & Sift - Success profiles Success Profiles - GOV.UK

You will be required to complete an application form. You will be assessed on the listed (8) essential criteria, and this will be in the form of a:

• Application form (‘Employer/ Activity history’ section on the application)
• Up to 1,000 word supporting statement.

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V –please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible).

Please do not email us your CV.

Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 1,000 words. We will not consider any words over 1,000 words.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

1. Meets all essential criteria
2. Meets some essential criteria
3. Meets no essential criteria

If used, the following will proceed to shortlisting:

1. Meets all essential criteria

Shortlisting:

In the event of a large number of applications we may conduct an initial sift, on the lead criteria of:

• Experience of working in a large or medium complexity project team or as work stream lead for smaller or low complexity projects

Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates.

If you are successful at this stage, you will progress to interview & assessment.

Feedback will not be provided at this stage.

Stage 2: Interview - Success profiles Success Profiles - GOV.UK

You will be invited to a single face to face interview at Porton. In exceptional circumstances, we may be able to offer a remote interview.

Behaviours, Strengths, Experience, will be tested at interview.

The Behaviours tested during the interview stage will be:

• Working Together
• Changing and Improving – Lead behaviour
• Communicating and Influencing
• Working at Pace

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office based at our Scientific Campus in Porton.

Based at our scientific campus, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Security Clearance.

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 5 years as the role requires Security Check (SC) clearance. UK residency less than the outlined periods may not necessarily bar you from gaining
national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Eligibility Criteria – External

Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Salary Information
If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Future location
UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments
The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability
Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check
If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Internal Fraud Check
If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be
checked against the Cabinet Office Internal Fraud Hub, and anyone included on the database will be refused employment unless they can show exceptional
circumstances. Currently this is only for external candidates to the Civil Service.

Careers website
Please visit our careers site for more information https://gov.uk/ukhsa/careers

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Gurkamal Bhambra
• Email : gurkamal.bhambr@ukhsa.gov.uk

Recruitment team

• Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the
basis of fair and open competition as outlined in the Civil Service Commission's
Recruitment Principles.
If you feel your application has not been treated in accordance with the Recruitment
Principles, and you wish to make a complaint, in the first instance, you should
contact the UKHSA Complaints team via email at: Complaints@ukhsa.gov.uk
If you are not satisfied with the response you receive from the Department, you can
contact the Civil Service Commission. Visit the Civil Service Commission website for
further information: https://civilservicecommission.independent.gov.uk