Project Support Officer

Job summary

As part of Department of State you will be an integral part of the Safety, Security, Business Resilience, Technology and Accommodation (SSBRTA) Team. The team provides advice, delivery, and assurance across safety, security, resilience, infrastructure, and information management functions. It has responsibilities across the Department of State area of the MOD but the majority of its work is in direct support of MOD Main Building, where it is based, working to the Head of Establishment at Director Level.

This position is advertised at 37 hours per week.

Job description

The Project Support Officer will play a vital role in the Department of State by supporting and managing the delivery of key infrastructure projects within Main Building. This role provides delivery experience of high-profile projects and will provide opportunities for collaboration across Defence, including colleagues in the Strategy, Security and Accommodation teams. Current projects include strategic initiatives aimed at enhancing the infrastructure and operational capabilities of Main Building. The role will also involve supporting the department’s strategic planning for the end of the existing Private Finance Initiative (PFI) contract and reviewing options for future management of Main Building.

Key responsibilities:

• Support the delivery of key infrastructure projects within Main Building, ensuring they are completed on time, within budget, and to the required security and quality standards.
• Collaborate with various departments, including accommodation, security, DIO, and the PFI contractor, to ensure the successful implementation of projects.
• Support delivery of the Main Building PFI Exit (by 2030), PFI Successor arrangements and Main Building modernisation work with the Main Building Improvements and PFI Teams to ensure requirements are delivered.
• Manage project controls and governance, reporting upwards about the project status and develop project performance reports.
• Map and manage dependencies and their impact on projects and integrate dependency tracking into the governance cycle
• ‘On call’ function supporting SSBRTA out-of-hours building incident management on a rotational basis.
• Ensure compliance with all relevant MOD policies and procedures

Person specification

The successful candidate will be supporting the delivery of high-profile projects behalf of the Main Building Head of Establishment, which involves significant infrastructure enhancements and strategic planning to meet the future requirements of Main Building. The successful candidate will have experience in the application of project management techniques and be comfortable in navigating a complex stakeholder environment.

We are looking for an enthusiastic, experienced, and motivated individual to join the project team. The team you will be joining is dynamic and forward-thinking, who thrive in a fast paced and demanding environment.

Essential Criteria:

• Excellent communication and stakeholder management.
• Ability to work under pressure and manage multiple priorities.
• Relevant Project Management or P3M qualification (APM or similar) or demonstrable experience

Desirable Criteria:

• Demonstrated ability to effectively prioritise and coordinate multiple tasks and activities in a dynamic environment, ensuring deadlines are met while maintaining attention to detail and quality.
• Ability to build constructive and mutually beneficial working relationships with stakeholders (Civilian and Military).
• Experience of delivering through others outside of the direct line management including contractors.

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions

Benefits

Alongside your salary of £46,040, Ministry of Defence contributes £13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a statement of suitability. (250 Word count)

At sift, you will be assessed against your CV and Personal Statement.

At interview, you will be assessed against the following:

• Seeing the Big Picture
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Simon Peach
• Email : simon.peach102@mod.gov.uk

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

MOD Candidate Pack Opens in new window (pdf, 1562kB)Candidate Information 2025 Opens in new window (docx, 31kB)