Regional Loans Programme Coordinator

Job summary

About the team:

The Regional and Networks Team's core purpose is to develop relationships with the archives sector across England (c. 2500 archives), and with key regional, local and specialist stakeholders. Team members each have wide ranging responsibilities with a large portfolio of archive services and stakeholders.

We are a friendly and supportive team, working collaboratively and flexibly to link those working with archives with the expertise and opportunities offered by The National Archives and across networks. Post holders typically find the role rewarding on a professional level, with plenty of opportunities to learn and develop professional competence in a number of key areas.

About the role:

The National Archives is launching a new National Touring and Supported Regional Loan Programme, designed to share its collections more widely across the UK while strengthening the archive sector’s confidence and capacity to host loans. As Regional Loans Programme Coordinator, you will play a central role in shaping and delivering this new programme, working closely with colleagues across The National Archives and with archive partners nationwide.

Job description

Full job description attached (see below).

Person specification

About you:

As someone who will be leading the programme you will have strong relationship building skills, with both individuals and organisations, to lead to partnership working and concrete impacts. You will be able to demonstrate commitment to the preservation and effective management of archives and the ability to articulate the value of archives and information management in the private sector. You will have a track record of managing a demanding workload and prioritising effectively to achieve maximum impact.

You must have strong experience in collections management, loans or exhibitions, and a solid understanding of the legal, ethical and practical frameworks that underpin them. You will bring professional judgement, attention to detail and the ability to manage complex processes, while remaining flexible and solutions-focused when challenges arise. Experience of working collaboratively with a wide range of stakeholders, both internal and external, will be essential, as will the ability to communicate clearly and professionally with partners at different stages of their development.

You must be able to travel within the UK with associated overnight stays as necessary. Currently there are 5 members of the Regional and Networks team that are based in their regions working from home covering regions outside of the North East e.g. NW, South West, Midlands, and SE. Working patterns are flexible to accommodate the need to travel outside the office as well as operate from TNA in Kew as required.

This is a part time post at 21.6 hours per week (0.6 FTE).

Application Process

• Interview: Interviews will be held on-site in Kew, from 23rd March 2026 at the earliest. Candidates invited to interview will be asked to prepare a presentation, or for a discussion.

• Personal Statement: We ask all applicants to submit work history details and a personal statement, not exceeding 1200 words.

Selection for interview will be based on the ‘essential’ requirements in the job description so please ensure that your statement demonstrates in detail how you meet these requirements.

Essential

• Graduate of a recognised Conservation, Art History, Museum Studies, or Archives program, or equivalent experience with advanced collections management and proven skills in loans and exhibition planning
• Experience of managing relationships with a variety of internal and external stakeholders
• Knowledge of Government Indemnity Scheme, other legal frameworks around loans of cultural heritage objects and loans (in and out) processes
• Knowledge of current registrar practice and ethical standards and the ability to develop creative and innovative approaches to the care, display and transport of highly valuable, iconic and often vulnerable archival collections
• Independently solve complex problems, applying a high degree of professional judgement, technical expertise, and adaptability, and negotiating decisions with peers and stakeholders. Liaising with colleagues where appropriate.
• Ability to work independently, whilst having a strong team work ethic of skills and ideas sharing. Sound judgement in choosing when to operate on own authority and when to refer matters to head of team
• Proven written and verbal communications, including the ability to produce (working with someone to produce) high caliber training programmes, reports, and guidance documents, mindful of the impact on the intended audience
• Proficiency with IT systems including MS office products and adaptability to use new and emerging technologies

Desirable

• Experience of curating and developing displays relevant for a wide range of audiences or loans
• Excellent IT and numeracy skills, and experience of managing complex data
• Proven ability to effectively manage project budgets and resources

Sponsorship:

We are unable to offer sponsorship for this role.

Benefits

Alongside your salary of £39,567, The National Archives contributes £11,462 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk;

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : The Talent Acquisition Team
• Email : careers@nationalarchives.gov.uk
• Telephone : 02039855979

Recruitment team

• Email : careers@nationalarchives.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

nationalarchives.gov.uk

Attachments

Regional Loans Programme Coordinator Job Description Opens in new window (docx, 39kB)