Regulation Support Officer

Job summary

The DSA is responsible for the Defence regulation of Health and Safety & Environmental Protection (HS&EP). The authority provides evidence-based assurance to the Secretary of State for Defence that their policy on HS&EP in Defence is being promoted and implemented in the conduct of Defence activities.

This regulation is achieved through proportional and appropriate evidence-based assessment of the activity that supports the Defence’s operational imperatives. Within the DSA, DMR is tasked to provide regulation, assurance and enforcement across the Defence Maritime Domain. This comprises all activity conducted by MOD Shipping (includes but is not limited to warships, submarines, landing craft and boats across Defence), in the Defence Ports and at Defence Harbour Facilities and in Defence Diving, both Military and Commercially contracted diving, in support of Defence activities. As new technologies and vessel types, such as autonomous vessels or the involvement of AI emerge, DMR are constantly looking at the maritime scope to ensure that safety and environmental protection are assured going forward.

DMR consists of four areas: Regulation and Compliance, Executive and Enabling, Shipping Inspectorate and Maritime Services Inspectorate.

This Post falls within the Regulation and Compliance (R&C) Section, R&C set the maritime domain regulatory framework, through defining the domain, setting the DMR Regulations, and monitoring validity and compliance.

This position is advertised at 37 hours per week.

Job description

This is a HEO/C2 post based in Bristol, within the Regulation & Compliance Team of DMR.

The Defence Maritime Regulator is offering an exciting opportunity for someone with a positive outlook, looking for a challenging and rewarding post. We offer proactive individuals the opportunity to work in the Regulations section of the Defence Maritime Regulator. The role will also provide an opportunity to gain qualifications and experience at all levels across the Maritime Domain, including interaction with both civilian and military personnel within the team, as well as the regulated community.

The successful candidate will be in the Regulation Support 2 role. They will support the Regulation Lead in the creation, review and day to day management of the DMR’s suite of regulatory guidance material. They will also lead on the production of defence Regulatory Notices, the DMR method of informing the regulated community of regulatory topics of interest. Requiring a good level of attention to detail and good communication skills both written and oral, the role will be challenging and rewarding.

The DSA is strongly dedicated to promoting equal employment opportunity irrespective of your race, religion, sexual orientation, age, disability, civil status, sex, or gender identity. Applications are strongly encouraged from candidates of all backgrounds, and we are actively working to promote a diverse workforce across the entire organisation. We are delighted to announce that we are an Equal Opportunities Employer and that we recruit purely based upon the merit of each and every individual applicant. We pride ourselves on our commitment to ensure recruitment of the very best individuals and acquire a diverse and inclusive viewpoint to our decision making. We can assure you that we search for all types of talent and are striving to make sure that all social groups are successfully represented. We work diligently to eradicate any bias and safeguard every protected status and characteristic as lawfully required under the 2010 Equality Act. Our dedication to promoting diversity is clearly reflected across our organisation and within our vision to foster an inclusive workforce. Defence harnesses the power of difference to deliver capability that safeguards our nation’s security and stability.

1. Support the Regulations Lead on the management, content and processes associated with the DMR Regulations guidance material documents, including the DSA03 documents tasks which include:
   1. Developing, amending and retiring regulatory Guidance Material.
   2. Supporting Regulation impact assessments.
   3. Developing and publishing of regulatory DSA03 documents, (recognising that this does not include the development of documents produced outside DMR).
   4. Developing and maintaining the DMR Regulations Source Record
   5. Developing and maintaining the day to day running of the RFC tool.
   6. Management of the DMR regulation rolling preview programme.
2. Support on the management, content and output of the Regulations Review Council (RRC) including maintaining the invitee list.
3. Support on the provision of DMR Regulation communications across the DMR Regulated Community, including support to DMR stakeholder forums.
4. Work with all R&C staff to consistently deliver R&C output and deliver the DMR Vision.
5. As directed by DMR R&C Section Head or Regulations Lead, undertake tasks to deliver DMR and wider DSA objectives, including the DSA Strategic Plan.
6. Lead on the technical input to DMR notices.

Secondary Responsibilities:

1. Support the Development, review and maintenance of DMR Standard Operating Procedures and LOPs as appropriate to your role, and support the maintenance of the DMR SEMS.
2. Support the development of the DMR Annual Assurance Report.
3. Support Regulations Lead in their response to Parliamentary Questions and Freedom of Information requests.
4. Supporting the technical review of Waiver applications.

Person specification

The successful candidate will have a background in at least one of the following: Health and Safety, Environmental Protection, Quality Management.

You should have good communication skills both written and oral, have a very good level of attention to detail and be able to work on your own and as part of a team.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Working Together
• Managing a Quality Service
• Seeing the Big Picture

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Flexi-time scheme
• In addition to 8 public holidays per year you will also receive leave for HM The King's birthday

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At sift, you will be assessed against your CV a Statement of suitability (250 max word count) and the following:

• Leadership
• Working Together
• Managing a Quality Service
• Seeing the Big Picture

If there is a high volume of applications we may sift on CV, Statement of suitability and Managing a Quality Service only.

At interview, you will be assessed against the following:

• Leadership
• Working Together
• Managing a Quality Service
• Seeing the Big Picture

Successfully sifted candidates will be invited to a face-to-face interview in Bristol.

The interview will be based around the CV, Statement of suitability and the Behaviours listed above.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Mr Ceri Rees
• Email : ceri.rees103@mod.gov.uk
• Telephone : 07588789539

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Candidate Information 2025 Opens in new window (docx, 31kB)