Retrofit Project Coordinator

Retrofit Project Coordinator

About the role

We are delivering a major programme of sustainability and carbon‑reduction works across our homes as part of our long‑term Sustainability Strategy. Much of this work focuses on retrofitting older buildings, improving energy performance and transitioning from traditional systems, such as old gas boilers to modern, low‑carbon solutions including electric heating, solar technologies, improved ventilation, insulation upgrades and whole‑house energy efficiency improvements.

As our Retrofit Project Coordinator, you will play a key role in ensuring these projects which include ECO, SHDF, LAD, HUG and other government‑funded programmes are delivered accurately, on time and in full compliance with strict funding requirements. Our programmes are 50% government‑sponsored, meaning the evidence you manage must stand up to audit, meet regulatory standards and demonstrate exactly how public money has been spent. Failure to meet compliance may result in funds being withdrawn, so accuracy and attention to detail are essential.

You will work electronically across shared systems, reviewing evidence, coordinating workstreams and supporting the day‑to‑day delivery of retrofit activity.

You will work closely with:

• A wider consortium (including our subsidiary Town and Country Housing) on upcoming projects

If you’ve worked on large sustainability, retrofit or compliance‑driven programmes before especially ECO, SHDF, LAD or Housing Upgrade Grant projects you’ll thrive in this environment.

What you’ll be doing

• Coordinate day‑to‑day delivery of retrofit and sustainability projects, including heating upgrades, ventilation improvements, insulation and low‑carbon technologies.
• Manage project schedules, workflows and communication across multiple service providers and consortium partners.
• Handle all data and evidence requirements, ensuring accurate, compliant submissions for schemes such as ECO, SHDF, LAD and HUG.
• Monitor budgets, check invoices and track financial performance against project targets.
• Maintain clear documentation, audit trails and evidence packs for government‑funded programmes.
• Support Resident Liaison Officers by managing resident data, updates and complaint handling.
• Provide consistent updates to project managers, contractors and internal teams.

About you

You’re organised, accurate and calm under pressure. You enjoy working with data, understanding the details behind evidence, and coordinating multiple streams of activity. You are confident dealing with people at all levels from residents to contractors to technical specialists.

You will also have:

• Strong attention to detail and the ability to work accurately with complex data.
• Experience working in a project, sustainability, technical or compliance‑driven environment.
• Good digital skills (Excel, CRM or similar).
• A relevant qualification or equivalent experience (e.g., Accounting, Business Administration, Retrofit
• Demonstrable experience of managing deadlines and balancing quality with pace.
• A proactive approach to problem‑solving and risk management.
• Ideally, some exposure to retrofit, sustainability or funded programmes (ECO, SHDF, LAD, HUG, GBIS), and experience working with contractors or partners

Working arrangements:
This is a hybrid role with travel across our project portfolio, including Milton Keynes, Luton, Cambridge and consortium work in Tunbridge Wells. You’ll typically spend three days a week on site or travelling as required.

Why Join us?

You bring our values to life Be kind, Do the right thing, Love new ideas, Celebrate diversity, Keep our promises and Pull together through your communication, decision‑making and teamwork.

Here’s what you’ll get when you join us:

• Flexible and hybrid working
• 30 days' annual leave, plus bank holidays
• Up to 10% pension contribution, matched 1:1
• Two additional paid volunteering days each year
• Flexible benefits scheme, including options for healthcare, dental care, and more

What to expect from our recruitment process

We’re committed to a fair, inclusive, and transparent recruitment process.

Shortlisted candidates will be invited to an MS Teams interview on either the 18 or 19 March.

Final in person interviews will take place on the 27 March.

Please read before you apply

• This role is open to applicants who already have the right to work in the UK.
• This advert may close early if we receive a high volume of suitable applications.
• Please review the working arrangements above and ensure the travel and on‑site requirements work for you.

Please apply by submitting an anonymised CV along with a personal statement that clearly demonstrates how you meet the essential criteria for the Retrofit Project Coordinator role. This is your opportunity to show how you live our values in the way you work.

If you need to ask us anything else at all, feel free to drop an email to Talent Specialist Julie-Ann.O'Malley@peabody.org.uk