Safety, Health, Environment and Fire Manager (East Region)

Job summary

The Safety Health Environment and Fire (SHEF) Officer is responsible to the Head of Establishment (HoE) for the management of SHEF within the East region.

The key deliverables are H&S with a focus on; legionella, asbestos, gas management and fire for which the HoE has delegated responsibility.

The SHEF Officer will work closely with the Industry Partner (IP), contractors and external stakeholders such as regulatory auditors.

The SHEF Officer will at times will be expected to support the regional Logistic Support Officers (LSO) as required.

The expectation is that the SHEF Officer will travel around the region visiting sites as defined by the HoE that will require overnight stays, a Driving Licence is therefore essential due to the remote locations of the Training Estate.

This role does not have Line Management responsibilities.

Candidates should have the ability to assimilate latest information quickly and be a good communicator both written and orally.

Candidates should be computer literate with sound planning and organisational skills and knowledge of Office 365, with the ability to prioritise evolving workloads and have experience of working in a Health and Safety background.

Candidates would benefit from enjoying working in an ever-changing environment and relish the challenge to respond quickly to emerging issues.

This position is advertised at 37 hours per week.

Job description

Leadership & Management

• Demonstrate a personal commitment to the DIO Guiding Principles.
• Support others in delivery of departmental goals.
• Manage compliance within Regional Standing Orders and National legislation's.
• Lead on all external Regulatory Audits within the East Region.

Regional Lead for Health & Safety on behalf of HoE

• Management of the regional 4C Processes
• Support the 4Cs Appointed Persons at site level
• Lead on all SHEF related risk assessment
• Lead on all COSHH related activities for Defence Training Estate and support Supplier as required
• Lead for Accident and Incident Investigation within region
• Lead on Hazardous Area Registers support for Appointed Person (AP) and Supplier
• Support the Force Health protection within region
• Create annual FHP Inspection Programme
• Tracking and updating CAR Reporting System from the (Force Health Protection) FHP Audit
• Monitor remedial and corrective actions and reporting such as (Army Reporting management System) ARMs 2
• Responsible for updating compliance issues onto OSCAR (internal system)
• Support HOE in managing the Environmental Management System
• Appointed Person for all first aid related issues
• HoE’s lead for H&S Meetings
• Track all occurrences within area of responsibility using ‘My safety’
• Identify SHEF trends and report any required improvements.
• Lead on assisting SHEF investigations and audits.

Regional Lead for Fire Safety on behalf of HoE

• Support the HoE and Establishment Fire Focal Point (EFFPs) with Fire Safety Management, Audits and Manage the Fire Risk Assessment (FRA) Action Plan

Regional Lead for Asbestos Management on behalf of HoE

• Support the HoE with Asbestos Management Plans in collaboration with IP

Regional lead for Legionella Management on behalf of HoE

• Support the HoE with Legionella Management Plans in collaboration with IP

Regional Lead for Gas Management on behalf of HoE

• Support the HoE with Gas Management Plans in collaboration with Industry Partner.

Other duties:

• As directed by HoE
• Support/Advise Logistics Support Officer / Explosive Safety Representative as required

Person specification

• Experience in a diverse, fast changing and demanding customer focused operation
• Experience using Office 365
• Experience of management/working in a Health & Safety managerial or advisory capacity

Licences

Full UK Driving Licence is essential due to the remote locations of the Training Estate.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Making Effective Decisions
• Delivering at Pace
• Communicating and Influencing
• Working Together
• Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

• Leadership
• Making Effective Decisions

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles and will assess your Behaviours and Experience.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience. Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Candidates will be required to provide:

• CV details to include job history; qualifications, previous skills and experience.
• A Statement of Suitability. (750 Words)
• Detailing in no more than 750 words - please use examples to demonstrate relevant, suitable experience and knowledge at an appropriate level as to how you meet the job criteria.

At sift, you will be assessed against your Qualifications, CV and Statement of suitability and the following behaviours:

• Leadership (lead behaviour)
• Making effective decisions

At interview, you will be assessed against the following behaviours:

• Delivery at Pace
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Please provide your evidence using the STAR Technique.

Situation: Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.

Where are you? Who was there with you? What had happened?

Task: The recruitment panel will want to understand what you tried to achieve from the situation you found yourself in. What was the task that you had to complete and why? What did you have to achieve?

Action: What did you do? The job holder will be looking for information of what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.

Result: Don’t be shy about taking credit for your behaviour. Quote specific facts and figures easily understandable. What results did the actions produce? What did you achieve through your actions, and did you meet your goals? Was it a successful outcome? If not, what did you learn from the experience? Keep the situation and task parts brief.

Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths. When providing your evidence please ensure that you avoid acronyms and company specific jargon.

We require you to provide evidence and a demonstration of specific skills, knowledge or transferable experience. This will allow you to provide evidence to show a more rounded picture of your suitability for the role.

Applications will be sifted on all Success Profile elements, however, in the event of a significant number of applications, an initial sift will be conducted on the lead behaviour of Leadership, previous skills and experience and the Personal Statement.

Interviews will take place in person at: Defence Infrastructure Organisation (DIO), HQ West Tofts Camp, THETFORD, Norfolk, IP26 5EP.

The sift will take place week commencing: Monday 22 September 25 and the Interviews to be conducted in person at West Toffs Camp, Norfolk, the week commencing 30 September 25.

The dates for sift and interviews may be subject to change depending on business demands.

A minimum of 2 full working days’ notice will be provided for interviews.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Jane Baldwin
• Email : jane.baldwin105@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

Attachments

Candidate Information updated Opens in new window (docx, 31kB)DIO Candidate Information Guide Opens in new window (pdf, 1963kB)EXTERNAL PACK Opens in new window (pdf, 1562kB)