Senior Systems Manager (Ref: 19864)

Job summary

This is a Nationally based role

Job description

Job Title: Senior Systems ManagerJob Grade: Grade 7Job Location: NationalContract Type: PermanentBusiness Area: Ministry of Justice Commercial Working pattern: Full-timeNumber of Posts: 1CommercialThe Ministry of Justice has one of the largest and most complex spending profiles in central government. Each year we spend more than £5 billion with our suppliers and it’s our job to help coordinate the sourcing of what we need. We support the management of our contracts across the department, its agencies and non departmental public bodies.Commercial is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies. Commercial is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.Commercial Operating CentreThe role is part of the commercial operating centre within the Commercial directorate, working with stakeholders across MoJ both internally and externally, to develop excellence in the department’s Purchase to Pay (P2P) capability. Role SummaryThe role is part of the commercial operating centre within the Commercial directorate, working with stakeholders across MoJ both internally and externally, to develop excellence in the department’s Purchase to Pay (P2P) capability. This is a high impact role which requires strong leadership abilities and an ‘expert level’ of P2P process and systems knowledge and management; as well as good communication skills and ability to manage relationships at all levels.Taking a holistic approach to the department’s P2P functions, coupled with a clear understanding of current objectives and future strategy, the role is responsible for supporting Commercial teams in developing and implementing appropriate transactional strategies for their contracts that deliver ordering and payment efficiency and performance for both the department and its suppliers.The Senior Systems Manager will lead the development of a Source to Pay (S2P) systems strategy for Commercial and as part of any broader government programmes.The role will lead a team responsible for ensuring Purchase to Pay processes are supported, maintained and continually improved so that Commercial and the wider Ministry of Justice (MoJ) can meet their business objectives.The role includes developing excellent working relationships and influencing across a range of key stakeholders including Director and Deputy Director level, and senior business managers, suppliers, and other Government bodiesKey ResponsibilitiesThe post holder will, through the Commercial Systems team:• Support the developments for the future Source to Pay system, ensuring the specific requirements for Purchase to Pay account for all areas of MoJ.• Lead on the implementation of new policies and ways of working, collaborating with internal and external stakeholders to ensure workstreams are delivered according to plan• Lead the development and adoption of systems, including but not limited to Basware eMarketplace by Commercial and MoJ staff and suppliers, ensuring benefits are achieved in line with business case; Act as lead stakeholder on Government Shared Service project board, encouraging adoption by other SOP clients through example and sharing best practice;• Lead and develop the low value transactional strategy incorporating but not limited to GPC, SSCL Requisition to Pay team and Basware eMarketplace• Support the adoption of Global P2P principals and convergence to standard government P2P processes throughout MoJ;• Act as Global P2P process owner for MoJ in conjunction with MoJ finance• Review and lead the delivery of the supplier setup and maintenance process• Lead the requirements, sponsor the build and assure the solution for spend reporting, insight, analysis and modelling.• Support and work with commercial teams to develop efficient and effective transactional strategies as part of pre-procurement activity which focus on prompt payment to suppliers.• Support and work with the business, commercial teams and shared service provider to optimise the use of the current P2P system with an aim to achieving efficiencies and cost savings through use of existing functionality (catalogues, smart forms, contract purchase agreements, electronic invoicing etc.);• Develop and deliver an ongoing P2P support service, aligned to the needs of the business and the users; continually evolving the service and seeking user feedback.• Develop and maintain appropriate P2P guidance to support Commercial and the wider MoJ in delivering their business objectives;• Act as a delegate to the Head of Commercial Systems for various Board memberships when required.• Membership of various cross-government/Government Shared Services (GSS) hosted P2P and prompt payment groups;Essential Criteria

• Experience in leading and motivating a multi-functional P2P team• understanding of P2P processes and industry standard practices, including government global design principles• Understanding of commercial processes and Source to Contract systems and how these link to the P2P process;• Understanding finance processes and principles and how these link to the P2P process;• Experience in P2P process ownership and improvement for large organisations;• Experience in leading the development of reporting and insight from large datasets;• Experience in leading and coaching individuals to maximise their abilities;• Experienced networker with proven ability build effective relationships with both internal and external stakeholdersDesirable Criteria• Experience leading a geographically dispersed team and working with stakeholders spanning multiple locationsApplication StageAn initial sift will be performed against the following elements and will be assessed against the Civil Service success profiles framework:Experience

• CV• Statement of Suitability (between 500 - 750 words): this should be based around your experience in leading and motivating a multi-functional P2P team and your Understanding of commercial processes and Source to Contract systems and how these link to the P2P process.Behaviours

We will assess your application on the following behaviours. Please use the STAR method in your examples.

• Communicating and Influencing• Leadership• Developing Self and OthersPlease note in the event of a large number of applications being received we may run the initial sift against CV, Statement of Suitability and lead behaviour of Communicating and influencing. If shortlisted, you will be invited to an interview and will be assessed on the selected success profile elements at the interview stage. Interview stageThere is one interview stage for this vacancy which will be held remotely and as part of the interview process you will be required to provide evidence on the following, and will be assessed against the Civil Service success profiles framework: Behaviours

• Communicating and Influencing• Leadership• Developing Self and OthersExperience

There will be 3 experience questions around the essential criteria. Strengths maybe assessed at the interview, and these are not shared in advance. To learn more about the Civil Service success profiles framework and how they are assessed please click here.Please use STAR approach to structure your examples for both the application and interview for behaviours. Using the STAR method can help you give examples of relevant experience that you have. It allows you to set the scene, show what you did, and how you did it, and explain the overall outcome.Situation: Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.• Where are you?• Who was there with you?• What had happened?Task: The job holder will want to understand what you tried to achieve from the situation you found yourself in.• What was the task that you had to complete and why?• What did you have to achieve?Actions: What did you do? The job holder will be looking for information on what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.Results: Don’t be shy about taking credit for your behaviour. Quote specific facts and figures. Explain how the outcome benefitted the organisation or your area. Make the outcomes easily understandable.• What results did the actions produce?• What did you achieve through your actions and did you meet your goals?• Was it a successful outcome? If not, what did you learn from the experience?Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths.

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Leadership
• Developing Self and Others

Benefits

Alongside your salary of £58,511, Ministry of Justice contributes £16,950 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
• Telephone : 0345 241 5359

Recruitment team

• Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitm…

https://jobs.justice.gov.uk/careers/JobDetail/19864?entityId=19864