SharePoint Project Associate

Job summary

As our SharePoint Project Associate, you will play an essential part in improving how we organise, manage, and use information across the People Unit. You’ll support the migration and redesign of our SharePoint site as part of the organisation wide SharePoint Improvement Project, helping us build a modern, intuitive, Copilot‑ready workspace that supports better decision making and collaboration.

This is an excellent opportunity for someone who enjoys structured work, problem solving, and improving systems better for colleagues. You’ll work closely with managers across the People Unit, as well as specialists in Knowledge & Information Management (KIM) and Digital & Data, providing hands on coordination, guidance, and support throughout the project.

The Planning Inspectorate is evolving to meet the demands of a fast paced planning environment and to support the delivery of our ambitious Strategic Plan. With planning high on the Government agenda, we are transforming the way we work - and our people, processes, and systems are central to this progress.

Job description

Support SharePoint content review and migration:

• Audit existing SharePoint content, identifying outdated, duplicated, or redundant information.

• Assist with designing and implementing a revised structure that aligns with organisational standards and KIM principles.

Coordinate project activity:

• Act as the main point of contact for People Unit colleagues throughout the migration.

• Organise and track meetings, actions, and progress updates to ensure timely delivery of key milestones.

Improve information management practices:

• Promote best practice in naming conventions, retention, disposal, and information governance.

• Work with specialist teams (KIM, Digital & Data) to resolve issues and ensure compliance with organisational guidance.

Build capability across the People Unit:

• Develop user‑friendly guidance, notes, and resources to help colleagues navigate and manage the new site.

• Support colleagues to understand their responsibilities for information management.

Salary

New entrants to the Civil Service are expected to start on the minimum of the pay band. Internal rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

This role is being advertised at Executive Officer (EO) Grade.

Working hours:

Standard working week is 37 hours, flexible working hours policy available

Part time at 30 hours or above, flexible working hours policy available

The Planning Inspectorate has a long and proud history in ensuring a fair planning system for England. The work we do has a significant impact on people’s lives, the communities where they live and the economy.

We want our colleagues to be able to work more flexibly and more collaboratively, exploring new and innovative ways to improve the way we provide services.

For further information on the Planning Inspectorate, please visit our careers page at Civil Service Careers

Office Attendance

This role is contractually based in Bristol, 10 minute walk from Temple Meads train station. We recognise and value the mutual benefits of hybrid working and have a flexible approach to in person attendance, which can vary dependent on the requirements of individual business units - the details of which can be discussed with candidates if invited to attend an interview.

Person specification

We will assess your application against the Essential Criteria listed:

Essential Criteria

• Effective organisational skills, with the ability to manage multiple tasks and prioritise effectively.
• Excellent communication skills to collaborate with colleagues, resolve problems, and explain processes clearly.
• A demonstrable understanding of Microsoft 365 tools, particularly SharePoint and Teams, and how information is structured in a corporate environment.
• Good attention to detail when reviewing and organising materials.
• Experience working in a project or structured work environment, coordinating activity or supporting delivery.

For guidance on how to structure your application please visit: About the application process , Civil Service Careers

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Delivering at Pace
• Working Together

Technical skills

We'll assess you against these technical skills during the selection process:

• A demonstrable understanding of Microsoft 365 tools, particularly SharePoint and Teams, and how information is structured in a corporate environment.

Benefits

• Flexible working options, including flexi-time, part-time, compressed hours and home working if suitable for the role.
• A working culture which encourages inclusion and diversity.
• 25 days annual leave increasing by 1 day per year up to 30 days after 5 years, plus 1 privilege day to mark the King’s birthday. In addition to the normal bank holidays.
• Generous family friendly policies.
• Fast and modern IT kit which utilises Windows 11 and Microsoft 365, enabling seamless working from home and collaboration across teams.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

Application

Complete the online application form on Civil Service Jobs which requires the following information:

• A CV: The CV section lets you share your job history. List your jobs, how long you worked at each, and briefly describe your roles and duties. Make sure to show how your experience matches the essential criteria of the job you're applying for. Type or paste this information into the 'Employment History' box in the online application. You can't attach your CV.
• A Personal Statement (500 words max): The personal statement lets you explain why you're a good fit for the job in more detail. Use it to show how you meet the essential criteria listed in our advert.
• 250 word statement against the Lead Sift Criteria (Stated below) - This allows you to outline your experience and will only be used if there are a large number of applications. The minimum standard must be reached for applications to proceed.

• A demonstrable understanding of Microsoft 365 tools, particularly SharePoint and Teams, and how information is structured in a corporate environment.

All shortlisted candidates will be advised of the outcome shortly afterwards.

Interview

If you are shortlisted, you will:

• Be asked to attend an interview to have a more in-depth discussion about your experience and suitability for the role
• Interviews will be a blend of behaviour and strength questions

Candidates who pass the shortlist stage will receive full assessment details with their interview invitations.

Other Information

Shortlist Date: w/c 30th March 2026

Interview Date: 8th – 10th April 2026

Interviews will be held in Bristol, 10 minute walk from Temple Meads train station. The details of the location will be confirmed at Interview stage.

The Planning Inspectorate does not fund travel and subsistence for candidates to attend interviews.

Reserve list

A reserve list may be held for a period of 12 months from which further appointments can be made.

Future Matches

Candidates who demonstrate strong potential and future readiness but score just below the required level at interview may be considered for alternative positions. These roles may be at a lower grade but align with their skills and offer opportunities for growth.

We encourage all candidates to make themselves familiar with the role and what we will be assessing you against which is detailed in the Person Specification.

ID and Documents

If the job needs specific qualifications or memberships and you get the job, you'll need to send scanned or photographed images of them before you start.

We must check that any successful candidates are allowed to work for the Civil Service before we employ them. If successful, you will be asked to do a right to work check using identity document validation technology (IDVT) through the services of an Identity Service Provider (IDSP), Civil Service Jobs. If we are unable to confirm your right to work and through the IDVT we will need to do a manual right to work check using original documents with you in person.

Visa Sponsorship

The Planning Inspectorate cannot offer Visa sponsorship to candidates, we do not hold a Visa sponsorship licence.

Disability Confident Interview scheme/Reasonable Adjustments

The Civil Service values diversity and offers equal opportunities. We have a Disability Confident Interview scheme for candidates with disabilities who meet the job's minimum criteria. We will also provide reasonable adjustments to all where possible. For more information please see Reasonable Adjustments , Civil Service Careers.

Security Check

In addition to the BPSS, the level of security clearance required for this role is Security Check (SC) and the process can take a number of weeks to complete. For more details of vetting levels and requirements please refer to the Cabinet Office HMG Personnel Security Controls.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Chris Biddle
• Email : PINS.Recruitment@planninginspectorate.gov.uk

Recruitment team

• Email : PINS.Recruitment@planninginspectorate.gov.uk

Further information

If you feel your application has not been treated in accordance with the Principles and you wish to make a complaint, you should contact in the first instance: The Vacancy Manager via the Recruitment Team (PINS.Recruitment@planninginspectorate.gov.uk).
If you are not satisfied with the response, you receive you should then contact, Chief People Officer, via the Recruitment Team (PINS.Recruitment@planninginspectorate.gov.uk).
If you are still not satisfied with the response you receive from the Planning Inspectorate, you can contact the Office of the Civil Service Commission. https://civilservicecommission.independent.gov.uk/recruitment/recruitme…

Attachments

EVP(Great_Place_To_Work) Opens in new window (pdf, 534kB)