Administration Apprentice

Administration Apprentice - 21 month Fixed term apprenticeship contract

Post No: TBC

Salary: Starting from £24,404.00 to £25,183.00 per annum

Grade: Grade 2

Hours: 37 hours per week 

Place of work: Worthing Town Hall/Hybrid

Closing date: 3rd June 2025

Interviews: TBC

In this exciting and newly created Administration apprenticeship role, no two days will be the same, whereby you will be supporting three different departments within the Finance sector – Income and Payments team, Insurance team and Payroll team with the following: 

The general day to day administration duties for all three departments:

• Answering telephone calls and responding to emails
• Ensuring filing is kept up to date
• Invoice processing (Sundry Debtor, Creditors & Commercial tenants for insurance recharges)
• Assist with preparing reports and/or data
• Assist with reconciliation

Followed by more specific support required for each department:

Incomes and Payables Team

• Assist with supplier setups and amendments 
• Assist with petty cash/cash handling
• Assist with report management and data transfers between systems 
• Assist with digitalisation of processes

• To provide support with the day-to-day Income & Payables admin processes

Insurance Team

• Assist in the administration of monthly claim reimbursement statements from the Council’s insurance company. 
• Assist with the monitoring and distribution of Engineering Inspection forms and liaise with insurers regarding any amendments or additions.
• Assist with insurance claim administration & making claim payments.

Payroll Team

• Maintaining sickness absence record – including calculating sick pay entitlement inline with the Councils Sickness Management policy
• To support the administration of Car loan, Casual and Essential Car User, monitoring and checking vehicle documentation as required
• To provide support with the day-to-day admin payroll processes

As part of your apprenticeship role, you will complete a Business Administrator (level 3) Apprenticeship course, provided by GBMET (Chichester College Group), the course is due to start in September 2025. 

We are looking for someone who is organised, has good attention to detail and a great team worker! So, if you would love the opportunity to learn new skills, then we would very much like to hear from you.

For an informal discussion about the role, please contact Jo Tofield, Incomes & Payables Manager on 01273 263429

At Adur & Worthing, we are committed to supporting care leavers, in accordance with the Children (Leaving Care) Act 2000 and the Children and Social Work Act 2017. To that end, we operate a guaranteed interview scheme for anyone meeting the essential criteria of the role they are applying for. In order to be considered for this, you will need to be a care leaver under the age of 25 at the time of application. Please confirm that you are a care leaver in the "Showing how you meet the person specification and job description" section of the application form. 

As a Disability Confident employer, we will ensure that a fair and proportionate number of applicants declaring a disability, that meet the essential criteria for this position, will be offered an interview. 

Staff are our most important asset and we therefore have a benefit package which reflects our continuing commitment to our employees.  This includes:

• Generous leave entitlement; a minimum of 26 days + Bank Holiday entitlement
• Local Government Pension
• Training & development
• Occupational Health
• Employee Assistance Programme (EAP)
• Employee resource groups/networks 
• Buddy Support Programme  
• Flexible working options

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. Staff work in a supportive and safe environment, recognising their responsibility to value and respect each other’s contributions. Standards of conduct must be of the highest level to ensure that no-one is harassed, bullied or victimised. We offer a range of family friendly, inclusive employment policies, staff engagement forums and are keen to hear from applicants from a variety of different backgrounds.