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Job summary

The role will provide advisory and operational HR support to enable the people‑focused elements of major transformation programmes, coordinating activities, preparing documentation and enabling managers and HR colleagues to deliver people‑related change in line with organisational policies and guidance.

A key part of the role is promoting a people‑centred approach that helps ensure the right skills are in the right place, supports and enables internal movement opportunities, and contributes to protecting employee wellbeing. The postholder will help ensure that any change activity is carried out fairly, transparently and in line with UKRI policies, employment principles and values.

The role will work with stakeholders to gather information, contribute to people and equality impacts, and escalate issues as needed. The postholder will help maintain accurate records, ensure complex processes are followed correctly and contribute to the production, delivery and maintenance of clear, practical materials to enable consistent delivery of change across business teams.

Job description

First-line advice and HR Support

• Manage day‑to‑day first‑line queries related to the programme, providing timely, accurate and professional advice to managers and colleagues involved in organisational change activity, escalating more complex issues as appropriate.
• Build effective working relationships across the programme and business areas to ensure managers and staff have a clear, regular and reliable HR point of contact.
• Own employee relations matters arising from the programme, ensuring timely referral to the Employee Relations or HR Operations teams to maintain a consistent and joined‑up HR service.
• Where required, support and enable redeployment activity by coordinating referrals, monitoring progress and ensuring all actions comply with required timescales, policies and guidance.
• Participate in colleague meetings where required, issuing any required template documentation in advance and ensuring completed materials are recorded and stored correctly.
• Ensure relevant processes and documentation is completed for staff moves, contractual changes and associated HR processes, including system updates (e.g., Fusion).
• Support and enable the development and delivery of upskilling activities for managers and HR teams to improve understanding of change, transformation and any organisational change processes including role mapping, job matching and internal movement in line with UKRI’s policies and guidance including organisational change and internal movement guidance.

Documentation, templates and process management

• Prepare and issue standard letters, templates, toolkits and documentation for potential organisational change and redeployment activity, ensuring they align with organisational policy, legislative requirements and approved formats.
• Assist in developing and maintaining shared libraries of templates, guidance materials and toolkits used across the programme.
• Adopt a continuous‑improvement approach by drafting routine documents, identifying areas for refinement and ensuring alignment with policy, guidance and legislation.

Data, Reporting & Coordination

• Schedule and coordinate meetings and briefings, ensuring accurate documentation and records are maintained.
• Maintain programme‑related trackers, logs and databases to ensure accurate and up‑to‑date HR data is captured.
• Gather and input HR data to complete or enable potential organisational change, role mapping, People & Equality Impact Assessments, change‑impact assessments and programme reporting.
• Produce routine reports and summaries for review by Programme HR Business Partners.
• Liaise with external providers (e.g., Capita) as requested.

Person specification

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential

• Appropriate CIPD qualified (or equivalent) with current, relevant experience working in an operational HR role providing advice, administrative and coordination support, maintaining accurate records, trackers and confidential information (S/I).
• Ability to interpret and apply organisational policies, HR processes and guidance, escalating issues appropriately when required (S/I).
• Strong organisational skills, with the ability to plan, prioritise and manage multiple tasks in a fast‑paced environment (S/I).
• Clear and accurate written communication skills, including preparing letters, templates, meeting documentation and reports (S/I).
• Effective verbal communication skills and the ability to build positive working relationships with managers, staff and HR colleagues (I).
• Strong attention to detail and commitment to data accuracy when inputting, analysing or preparing HR information (S/I).
• Ability to handle sensitive and confidential information professionally, demonstrating integrity and sound judgement (I).
• Commitment to equality, diversity and inclusion and to supporting fair and consistent HR processes (S/I).

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

• An outstanding defined benefit pension scheme.
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme, providing confidential help and advice.
• Flexible working options.

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:

Benefits of working at UK Research and Innovation (UKRI)

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org

Please note, if you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, please visit https://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact Recruitment@ukri.org.

Benefits

Alongside your salary of £37,841, UK Research and Innovation contributes £10,962 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

1st interview incl Presentation

Interviews will either take place remotely via Teams or in person face to face.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : recruitment@ukri.org

Recruitment team

• Email : recruitmement@ukri.org