Afternoon Receptionist

Job Description

Afternoon Receptionist at St Wilfrid's Catholic School
Position Level: Grade 4 points 5–6 depending on experience, £13,020 - £13,222 per annum including Crawley Allowance
Contract Permanent contract
Working Pattern: Part Time (21 hours 15 minutes) 12:15 to 16:30hrs Monday to Friday, term time only (38 weeks per year)
Qualifications: GCSE English & Maths (Grade C) or equivalent, good ICT Skills
Line Manager: Office Manager

Overall Purpose of the role:

To be an ambassador for the school when meeting visitors and parents and to act as a first point of reference when people arrive.

Safeguarding Statement

St Wilfrid's Catholic School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

How to Apply

NOTE TO CANDIDATES - Please do not select the ‘Apply online’ button as the School processes your applications directly rather than through this site.​

To apply for this role please click on the Application Attachment links below.

Please complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description).

Once complete please return this to recruitment@stwilfrids.com

Should you have any questions regarding the role or the application please contact the school directly.

Application Attachments:

Afternoon Receptionist Job Description

Support Staff Application Form

#LI-DNI

Responsibilities

Main Duties and Responsibilities:

• Welcoming visitors, issuing visitor passes, checking identity (where necessary) and dealing with their enquiries.Ensuring safeguarding procedures are adhered to.
• Answering all incoming calls (public, parent, other schools and organisations) through switchboard and transferring calls where appropriate, ensuring attention to detail in transcribing messages.
• Retrieving messages from answer phone and sorting accordingly
• Hospitality for visitors and meetings
• Sorting and distribution of post
• Assisting with the student withdrawal system
• Franking letters and preparing items for posting.
• Assisting students at the Students Services window as and when required
• Inputting of data on to computerised system
• Updating student information
• Other admin tasks as directed by the Business Manager or Leadership Team.

Personal Specification:

• Excellent telephone manner

• The ability to work in a team and to be flexible to the needs of the school.

• Excellent attention to detail and the ability to work accurately even when under pressure.

• Willingness to adapt to changing needs and circumstances.

• The confidence to work effectively with staff, students and parents.

• Excellent organisational and administrative skills including the ability to work to deadlines and the flexibility to take on new tasks as they arise.

• Commitment to staff welfare, including being understanding, supportive and able to maintain confidentiality.

• Commitment to equal opportunities and the equal value of all members of the school community.

• Experience of working in a school environment.

Qualifications

• GCSE English & Maths (Grade C) or equivalent, good ICT Skills