Finance & Educational Visits Officer

Job Description

Job Title: Finance & Educational Visits Officer

20 hours a week, term time only plus INSET days.

Position Level: Grade 6 Points 9 – 12 Depending on experience

£13,335-£13,980 (actual salary) inclusive of Crawley Allowance

Line Manager: Hayley Brinkley, Finance & Business Manager

Overall Purpose of the Role

To undertake financial and educational trips administration duties within the school.

To support the Finance & Business Manager with the day to day running of the School’s financial systems and to undertake financial and administration duties in accordance with financial regulations.

The successful applicant should be self-motivated and able to organise their work efficiently with good interpersonal skills, be able to work under pressure, have a sympathetic nature and the ability to exercise discretion and confidentiality. Knowledge of Microsoft Office is essential.

Safeguarding Statement

St Wilfrid's Catholic School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

How to Apply

NOTE TO CANDIDATES - Please do not select the ‘Apply online’ button as the School processes your applications directly rather than through this site.​

To apply for this role please click on the Application Attachment links below.

Please complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description).

Once complete please return this to recruitment@stwilfrids.com

Should you have any questions regarding the role or the application please contact the school directly.

Application Attachments:

Finance & Educational Visits Officer Job Description

Support Staff Application Form

#LI-DNI

Responsibilities

Finance Duties
• Ordering of goods/services
• Booking staff courses
• Processing invoices
• Process income for trips, uniform, fundraising, sales of books etc. using ParentPay
• Chasing overdue dinner money balances
• Petty cash; counting and reconciling all cash received
• Updating stock lists
• Send reminders to parents and staff of monies due or outstanding
• Preparing floats and card machines for fundraising and other events
• To assist the Finance & Business Manager and Director of Finance & Operations with other tasks as required
• To liaise with school staff and outside agencies as appropriate

Educational Visits Administration Responsibilities
• Liaising with staff to ensure that educational visits meet the school’s requirement including those of risk assessment.
• Supporting the Headteacher and Deputy Headteacher (EVC) with the process of approval and decisions.
• Ensuring competent staff are leading or supervising a visit and with the EVC assess the competence of leaders and other adults proposed for the trip. This will commonly be done with reference to accreditations from an awarding body and may include practical observations or verification of experience.
• Organising the training of leaders and other adults going on a visit, such as first aid etc.
• Ensuring DBS disclosures are in place when necessary.
• Working with the group leader to obtain consent of parents/carers and to ensure full details of the visit are provided beforehand so that parents/carers are giving consent on a fully informed basis.
• Organising the emergency arrangements and ensure there is an emergency contact for each trip.
• Ensuring records are kept of individual visits including reports of accidents and any near misses.
• Reviewing systems with the EVC and report to the Leadership Team on a yearly basis.
• Supporting Teaching Staff by the booking of venues, transport etc., ensuring that best value is obtained.
• Ensuring that requests including risk assessments, letter to parents, itineraries and all relevant paper work are sent to Governors when necessary for approval.
• Create and manage trip registers on Bromcom ensuring attendance registers are accurate and available for staff, safeguarding and reporting purposes.
• Responsible for processing and updating trip details on the Evolve system, ensuring compliance with all relevant policies, approvals and reporting requirements.

Personal Specification:
• Exceptional organisational skills.
• An accounting or book keeping qualification with a minimum of 1 years’ experience within an accounts department (desirable)
• Experience of using ParentPay alongside Bromcom (desirable but not essential)
• Good ICT skills – Microsoft Word, Excel and have familiarity with commercial database applications and standard accounting software, email and internet.
• To maintain confidentiality at all times.
• The ability to work under pressure.
• Good interpersonal skills, flexibility and the ability to liaise effectively with students, staff and outside agencies.
• Self-reliance and self-motivation.
• The ability to be accurate and methodical.
• Previous experience of working in a school could be an advantage but training will be provided.

Qualifications

GCSE English & Maths (Grade C) or equivalent, good numeracy skills. An accounting or book keeping qualification with a minimum of 1 years’ experience within an accounts department (desirable, not essential).