SEND & Access Arrangements Administrative Assistant - Oathall Community College

About Us

Oathall is an ambitious, forward thinking and growing 11-16 community college with over 1300 students. The school is characterised by our high expectations and an absolute commitment to raising standards and achievement for all. We are committed to Continuing Professional Learning through a strong training programme and work closely with our local federation schools.

Benefits include participation in the generous local government pension scheme, free use of the school gym and access to WSCC employee benefits.

Job Details

Grade 4 Scale point 5
Actual pro rata salary £17471

30 hours per week, Monday to Friday – Term time only
8:30am – 3:00pm with a 30-minute unpaid lunch

We are seeking an organised and detail-oriented Administrative Assistant to join our SEND Department. You will provide essential administrative support to the SENDCo and leadership team, ensuring the smooth running of student support processes.

What You Need to Succeed

Key Responsibilities

• Record Keeping: Maintain accurate student files, profiles, and provision maps on school systems.
• Communication: Act as a point of contact for parents, staff, and external agencies.
• Process Support: Gather information and draft reports for EHCP applications, annual reviews, and inspections.
• General Administration: Schedule meetings, capture minutes, upload digital files, and support daily departmental tasks.

About You

• Minimum Level 2 qualification (or equivalent) in English and Maths.
• Strong IT skills and experience using Management Information Systems (MIS).
• Excellent time-management, communication, and organisational skills.
• High attention to detail and a commitment to child welfare and equal opportunities.

Please refer to the full Job Description and Person Specification for further details on the specific duties and entry criteria for this role.

Further Information

Oathall Community College and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

How to Apply

Applications should be completed via the school website https://www.oathall.org/ using a non-teaching application form along with our recruitment monitoring form and a short letter of application (no more than one side of A4).

Please email the documents to jobs@oathall.org or post to Mrs Sara Atkin.

Suitable candidates may be invited to interview prior to the closing date and we reserve the right to close the vacancy early should sufficient applications be received.

The closing date for applications is 9am on Wednesday 30 September.

NOTE TO CANDIDATES - Please do not select the ‘Apply online’ button as the School processes your applications directly rather than through this site.​