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Job summary

You will help/support the finance team, completing a variety of administration work, using Microsoft Office applications and bespoke software to process and monitor financial information. You will liaise with members of the public, colleagues and contractors, collating information gathered. You will cover reception duties when needed.

Job description

Key responsibilities & accountabilities

• make sure financial reports are generated on time daily, weekly or monthly as directed.
• verify and process new suppliers' requests and any amendment requests, providing guidance as required.
• handle internal and external customer/supplier enquiries and disputes by liaising with colleagues and external stakeholders.
• monitor and manage the accounts mailbox, ensuring that customer correspondence is dealt with professionally and on time.
• monitoring reports from other teams and making sure any supporting information is collected and collated.
• raising purchase orders and recording goods received notes.
• process purchase/sales invoices and credit notes promptly.
• ensure staff adhere to FC (Forestry Commission) procurement guidelines and offer guidance and support to colleagues.
• audit and check data to make sure information held on the contracts database is current and correct.
• set up IT equipment for new starters and assist staff with IT-related issues.
• help staff with mobile phone problems.
• occasional travel to other sites in the district, to assist with IT issues.

And any other tasks, reasonably requested by your line manager.

Person specification

Skills, knowledge & experience

Essential professional and technical experience

• working in a busy office environment.
• working in a transaction processing team or related finance function.
• able to use finance and bookkeeping software and applications
• able to export, sort and filter data, and utilise basic formulae within Microsoft Excel.
• know how to set up IT and mobile phones.
• competent IT user with experience in MS Office suite of applications, but also to have the ability to understand and use bespoke in-house computer applications.

Desirable professional and technical experience

• ability to analyse data.
• experience supporting creating reports/presentations.

Qualifications

Essential

• a GCSE in Maths and English or functional skills equivalent.

Desirable

• A level or level 3 equivalent qualification.
• finance qualification or willingness to work towards one.

Benefits

Alongside your salary of £26,959, Forestry Commission contributes £7,810 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

How to apply…

You will be asked to write a 200 word statement on your relevant experience and career history, along with a personal statement of no more than 500 words. You will be assessed on both during sifting. More details about how to apply are listed on the application form.

You will be assessed on a technical skill and strength based questions during your interview.

The Behaviours being assessed at interview are –

• Seeing the Big Picture
• Changing and Improving
• Working Together
• Managing a Quality Service
• Delivering at Pace

Successful candidates will undergo a criminal record check and the government baseline personnel security standard check.

If you require any reasonable adjustments, please email fcrecruitmentteam@forestryengland.uk.

If you're planning to use AI to support your application, please ensure you've read our guidelines here first.

Read more about our application process and working with us on the Forestry England website.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : fcrecruitmentteam@forestryengland.uk
• Email : fcrecruitmentteam@forestryengland.uk

Recruitment team

• Email : fcrecruitmentteam@forestryengland.uk

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FCE by email: englandhr.services@forestryengland.uk. If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.

Attachments

Forestry England Job Description - Finance Administrator (PB6b) Opens in new window (pdf, 77kB)